The Columbus Affiliate of

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The Columbus Affiliate of Susan G. Komen for the
Cure Grant Workshop 2008
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Mission

• To save lives and end breast cancer forever by
  empowering people, ensuring quality care for all
  and energizing science to find the cures

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Susan G. Komen For The Cure

• Founded in 1982 by Nancy G. Brinker to honor the
  memory of her sister, Susan G. Komen.
• 501(c)(3) Public Charity
• Grassroots organization
• 125 cities and communities, more than100 Race for
  the Cure events. Including 3 international
  affiliates
• Foundation Headquarters in Dallas, TX
• Raised nearly 1 Billion since inception

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Resources

• 1.800 IM AWARE
• Websites
• www.komencolumbus.org
• www.komen.org
• Affiliate Education Materials

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Susan G. Komen For The Cure

• The Komen Columbus Affiliate operates with the
  assistance of hundreds of volunteers, three paid
  staff members, and three new positions being
  hired soon.
• The 2008 Komen Columbus Race achieved a 10
  increase in Race participants and an increase in
  net proceeds over 2007.
• Over 13 million has been raised during the
  Races 16-year existence.
• The Komen Columbus Race is the largest road race
  in Ohio.  

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Susan G. Komen For The Cure

• Seventy-five percent of our proceeds are awarded
  each year through a grant process to local
  organizations.
• In 2008, 34 organizations received funding. Each
  grantee conducts a program that offers breast
  cancer education, screening or treatment to
  residents of Central Ohio.
• The remaining 25 percent is directed to the Susan
  G. Komen for the Cure National Grant Program to
  fund research on a national and international
  level.

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Service Area

• Service Area Large and Diverse Segmentation
• Franklin County
• Contiguous Counties Marion, Union, Delaware,
  Madison, Fayette, Pickaway, Fairfield, Licking
• Appalachian Counties Perry, Hocking, Ross, Pike,
  Scioto, Lawrence, Gallia, Meigs, Vinton,
• Athens, Washington, Morgan, Muskingum, Jackson
• Service area likely to expand in 2010 Clark,
  Champaign, Morrow, Knox, Guernsey, Noble, Monroe

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Community NeedsAssessment
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Community Needs Assessment

• New Community Needs Assessment will be completed
  by March 2009, to identify
• Community needs
• Target populations
• Possible services
• Gaps in services
• Innovative changes to improve service delivery

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Small Grant Request

• Review of Small Grant Request
• How to submit a Small Grant Request

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Request For Proposal - RFP

• Complete instructions
• Forms and templates
• Follow instructions exactly
• Write clearly and concisely
• Develop a budget

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Cover Page

• Complete all requested information
• Sign by approving personnel other than the
  program director
• Postmark by November 14, 2008
• Check appropriate type of breast health program
• Additional Cover Letter not needed

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Abstract

• Write a concise description - NOT TO EXCEED 200
  WORDS
• Complete every blank
• Use lay terms
• Include Who, What, Why, Where
• Sign it!

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Statement of Need (1 page)

• State why this program is necessary
• Connect the need to your organizations purpose
• Focus on the conditions that you wish to impact
• Include relevant facts and statistics
• Make it succinct, persuasive and interesting
• Be realistic

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Project Description (5 pages)

• Brief explanation of the project
• Problems to be addressed
• Description of population served
• Goals and measurable objectives
• Activities planned
• Staffing
• Timetable

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Project Description (5 pages)

• Goal Specific (What you want to do)
• Objectives measurable (concrete evidence that
  you obtained objectives)
• Activities (tasks to complete objectives)
• Ex. Checklist
• Returning grantees What is new, different,
  changed, more responsive to local needs

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Project Description (5 pages)

• Collaborative partners
• Long term strategies for funding
• Review of comparable programs
• Uniqueness of your program
• Returning grantees Name previous programs and
  specify collaborators

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Project Description (5 pages)

• Measurement of success
• Data collection/interpretation
• How will you evaluate that your project has a
  positive impact on the problem.
• Note These are not intended to be research
  projects

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Biosketch (1 to 2 pages per person)

• Project Director name on top of each page
• Use a separate form for each person
• Name, title and education for budgeted personnel
• Relevant experience (most recent first)
• List honors and publications that are pertinent
  to the grant during the last 3 years

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Non-profit Status

• Non-Profit Status page should have
• 501 (c)(3)
• If applying for the first time, probably not
  likely to receive non-profit status from the IRS
  before the deadline
• Proof of non-profit status required to be funded
• Will fund Government Agencies

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Budget

• One page form and 1 or 2 pages of
  justification
• Realistic dollar amounts
• Too high would use money to fund other projects
• Too low can you accomplish the project?

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Budget (cont)

• Budget Form broken down into parts
• Personnel costs
• Supply costs
• (Komen) educational materials cost
• Equipment costs (maximum 30)
• Patient care costs
• Travel
• Other expenses
• Indirect (maximum 10) justified

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Budget (cont)

• Only use those portions of the form that apply to
  your grant
• Enter 0 on those lines that you dont use
• Double check that the total amount on the budget
  form matches the amount on the cover sheet!!!

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Budget (cont)

• Research your costs
• Calculate salaries or hourly rates, if needed
• Review Komen educational materials and determine
  your needs
• Determine accurate costs
• Research reasonable costs
• Talk to other grantees find out costs and share
  resources, when possible/practical

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Budget (cont)

• Komen Columbus will fund
• TREATMENT, SCREENING EDUCATION
• Limited personnel costs
• If benefits included in the hourly rate or
  salary, DO NOT repeat them in the benefits column
  or overhead line
• Capital equipment maximum 30 of direct costs
• Overhead costs maximum 10 of direct costs
• Patient treatment or screening costs

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Budget (cont)

• Komen Columbus will fund (continued)
• Supplies (e.g., literature)
• Patient accessories (e.g., wigs, Rx)
• Necessary travel expense (e.g., mileage costs)
• Advertisement and promotion (e.g., direct mail,
  printing)

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Budget (cont)

• Komen Columbus prefers not to fund
• Give-aways with your institutions name or logo
• Excessive gifts or personal items to participants
• Parties
• Food and beverage for a party
• Research grant (Komen National does this)

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Budget Justification (1 page)

• Detailed explanation of budget
• Justifies costs
• Avoid jargon or highly technical terms

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Other Resources (1 page)

• Include information about donated goods or
  services (dont forget donated personnel costs)
• What organizations typically may donate
• Benefits
• Office space
• Telephone
• Office supplies, copying (but not printing in
  bulk)
• Secretarial support
• Voice mail, website, computer computer support

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Budget Examples

• Budget Example - 1
• Sarah is full time employee of hospital ABC and
  is full time, all year long on only this b/c
  project
• Under Assignment put 12 months
• Under on project put 100
• Enter full amount of Sarahs salary on line 1
• Enter full amount of Sarahs benefits on line 1

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Budget Example - 2

• Sarah is full time employee but will only be
  part-time on the project for which funding is
  being sought from Komen for the entire year
• Will Sarah be working year round on the project?
  If yes, enter 12 month under Assignment
• Lets say Sarah will be working 10 hr/wk on the
  Komen project. Enter 25 under on project
• Prorate Sarahs salary benefits. 25 to be paid
  by Komen. Enter on line 1

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Budget Example 3

• Sarah works part time for the hospital, 30 hr/wk,
  52 wk/yr, and all of it on the Komen project.
  Enter all of salary/benefits on Line 1
• Under assignment put 12 month
• Under on project, enter 75. (shes working ¾
  of the time). In Justification, explain shes
  part time

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Budget Example 4

• Sarah is full time employee, who will work 40
  hr/wk on the Komen project. The project is to
  put on a conference in October. So shell be
  working on it for 6 months prior
• Under on project enter 100
• Under assignment enter 6 months
• Under salary enter all of Sarahs salary
  benefits for the 6 months

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Budget cont.

• Budget should add up to amount you are requesting
• Double check before final submission

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Things to Remember

• Call Komen Columbus if you have any questions
  about your program
• Your program should be a treatment, screening, or
  education program for a breast health program
  (not research)

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Things to Remember

• 501(c)(3) non-profit status requires a letter
  from the IRS indicating the organization is in
  good standing
• Signature on Cover Page and Abstract.
• (2 places)
• Must be postmarked Friday, November 14, 2008 -
  No fax copies accepted
• Include the original and twenty (20) copies -
  Clip copies do not staple or put in a
  folder/binder

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Things to Remember

• Typed
• Budget should add up to the amount you are
  requesting. Double check this section.
• Application must include all sections
• Original copy should be one sided
• (copies can be double sided) to save space

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Things to Remember

• Our job
• If you have an idea, our job is to help you make
  it happen!
• Our responsibility
• Be a good steward of Komen funds

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Tips

• Read the directions
• Write so we understand your vision
• Good grammar
• Watch for typos
• Watch the details
• Follow the checklist do not add attachments

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Tips (continued)

• Start with an idea (focus on the identified needs
  especially screening and clinical breast exams)
• Generate preliminary information (data, stats,
  personnel)
• Narrow the scope
• Review samples or successful applications from
  the past
• JUST DO IT (start writing momentum builds)
• Start early!
• Make your priorities clear (be focused)
• Be consistent throughout your application

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Tips (continued)

• Returning Grantees
• What accomplished?
• What problems?
• What solutions?
• What lessons learned?
• What new the next time?

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Things That Trigger Concern for Reviewers

• Large amount of misc. expenses Furniture,
  computer, copier, trainings, optional travel
• Grant contingent on staff being hired first
• Returning grantee with no outcomes demonstrated
• Unclear who is being served
• Scope of project too big
• Not able to identify service being offered
• Budget requested to much for of people served
• Too Much redundancy

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Grant Review Process

• Work in small groups of 5 or 6
• Each group is assigned several proposals
• Reading groups work independently, committee
  member serves as a lead
• Group discussion and consensus
• Proposals ranked according to merit
• Evaluation checklist
• Presentation to Committee, then to Board

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Grant Review Checklist

• Proposal compliance (5 points)
• Abstract (5 points)
• Statement of need (20 points)
• Project description (35 points)
• Financial information (20 points)
• Personnel (10 points)
• Originality (5 points)

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Scoring Tool
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Scoring Tool
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Scoring Tool
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Timeline

• Deadline for RFP 11/14/2008
• Clarification of information 11/17/2008 to
  12/5/2008
• Notification of grantees 3/4/2009
• Funding cycle 4/1/2009 to 3/31/2010

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Komen Columbus

• 855 Grandview Ave.
• Suite 250
• Columbus, Ohio 43215
• 614-297-8155 (office)
• 614-297-8152 (fax)
• www.komencolumbus.org

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