1' PMDB Inquiry

1

Core Lab July Staff Meeting

• 1. PMDB Inquiry
• 2. New JHCP Clinical Sites
• 3. Hopkins One
• 4. Accel Program
• 5. Fall Gathering
• 6. New Building Updates

2

• Patient Medical Data Base (PMDB)
• Most Up-to-Date Patient Location
• Information
• Patients Current Addresses / Phone
• Numbers
• Admitting Physicians

3
What is the Patient Location on June 22?

• MULTIPLE PATIENTS / ENCOUNTERS MATCH INPUT OF
  3210803
• A
• D
  ADMIT/
• NAME HNO T BIRTH
  LOC VISIT DISCH
• ---- --- - -----
  --- ------ -----
• 1 HODGES, FREDERICK 3210803 09/14/46
  11535 06/22/06 06/22/06
• 2 HODGES, FREDERICK 3210803 09/14/46
  101 06/21/06 06/21/06
• 3 HODGES, FREDERICK 3210803 09/14/46
  101 06/21/06 06/21/06
• 4 HODGES, FREDERICK 3210803 09/14/46
  101 06/21/06 06/21/06
• 5 HODGES, FREDERICK 3210803 09/14/46
  CCP-5 06/21/06 06/24/06
• 6 HODGES, FREDERICK 3210803 09/14/46
  101 06/21/06 06/21/06
• 7 HODGES, FREDERICK 3210803 09/14/46
  146 06/14/06 06/14/06
• 8 HODGES, FREDERICK 3210803 09/14/46
  146 04/12/06 04/14/06
• 9 HODGES, FREDERICK 3210803 09/14/46
  146 03/14/06 03/16/06
• Enter 1 to 9 to select a name,
• 'D' to restart search with new first date of
  interest,
• '' to restart search with new History / Name,
• RETURN to continue gt

4
PMDB (From Any Option Field)

• Looking for a patient in JHH Medical Records
  files.
• ( Enter BMC to switch to Bayview)
• Connecting to RPC Server...
• Enter History or Name 3210803
• JHH History 6-321-08-03
• SocSec 69386709
• Name HODGES,FREDERICK
• Birth Date 09/14/1946
• Sex M
• Race B
• Mother's Name GARDEN,LETTIE
• Father's Name HODGES,FRED
• Demographics, Aliases, Visits or Quit Q
  gt

Select V
5
What is the Patient Location on June 22?

• JHH Patient Encounter Information
  99 Visits
• Name.. HODGES,FREDERICK SocSec
  .. 69386709
• JHH Hno... 6-321-08-03 DOB..
  09/14/1946 Race.. B Sex.. M
• 
  
• Admit DT Type Loc Serv Physician
  Disch DT Patcomm
• 99) 06/21/06 I CCP-5 INT Nidiry,Mary
  Anne Joseph 06/24/06 205768153
• 98) 06/21/06 E 101 Carlin,Teresa
  Mary 06/22/06 511346199
• 97) 06/21/06 O 146 Hefter,Gail B
  06/21/06 857601199
• 96) 06/14/06 O 216F
  06/14/06 857241897
• 95) 06/14/06 O 146 Hefter,Gail B
  06/14/06 857378608
• 94) 04/24/06 O 186A
  04/24/06 855697587
• 93) 04/12/06 O 146 Hefter,Gail B
  04/12/06 855335287
• 92) 03/16/06 O 395 Post,Wendy
  Susan 03/16/06 854470259
• 91) 03/14/06 O 146 Hefter,Gail B
  03/14/06 854376241
• 90) 03/01/06 I HAL-5 CRD Sinha,Sunil
  Kumar 03/02/06 205595622
• 89) 03/01/06 O 298A
  03/01/06 853825842

6
What is the Patient Location on June 22?

• MULTIPLE PATIENTS / ENCOUNTERS MATCH
  INPUT OF 3877417
• A
• D
  ADMIT/
• NAME HNO T BIRTH
  LOC VISIT DISCH
• ---- --- - -----
  --- ------ -----
• 1 FARLEY, FRANK S 3877417 08/18/55
  135 06/22/06 06/22/06
• 2 FARLEY, FRANK S 3877417 08/18/55
  278A 06/22/06 06/22/06
• 3 FARLEY, FRANK S 3877417 08/18/55
  NEL-7 06/22/06 06/29/06
• 4 FARLEY, FRANK S 3877417 08/18/55
  135W 06/22/06 06/22/06
• 5 FARLEY, FRANK S 3877417 08/18/55
  278A 06/12/06 06/12/06
• 6 FARLEY, FRANK S 3877417 08/18/55
  NEL-7 05/23/06 06/02/06
• 7 FARLEY, FRANK S 3877417 08/18/55
  101 05/22/06 05/22/06
• 8 FARLEY, FRANK S 3877417 08/18/55
  278A 04/26/06 04/26/06
• 9 FARLEY, FRANK S 3877417 08/18/55
  278A 04/26/06 04/26/06
• Enter 1 to 9 to select a name,
• 'D' to restart search with new first date of
  interest,
• '' to restart search with new History / Name,

7
PMDB Look Up

• Select Query Patient Results Option pmdb
• 1 PMDB Gateway PMDB.MNU
• 2 PMDB Registration Check (Includes Alias
  Lookup) INQ.RTN.PMDB LOOKUP
• Type '' to stop, or choose a number from 1 to 2
  2 PMDB Registration Check (In
• cludes Alias Lookup)
• Good Morning, JUANITA.
• Looking for a patient in JHH Medical Records
  files.
• ( Enter BMC to switch to Bayview)
• Connecting to RPC Server...
• Enter History or Name 3877417
• JHH History 8-387-74-17
• SocSec 217687064

8
What is the Patient Location on June 22?

• JHH Patient Encounter Information
  29 Visits
• Name.. FARLEY,FRANK S SocSec
  .. 217687064
• JHH Hno... 8-387-74-17 DOB..
  08/18/1955 Race.. W Sex.. M
• 
  
• Admit DT Type Loc Serv Physician
  Disch DT Patcomm
• 29) 06/22/06 I NEL-7 TRA Melancon,Joseph
  Keith 06/29/06 205758055
• 28) 06/14/06 O 278A Melancon,Joseph
  Keith 06/14/06 857373369
• 27) 06/12/06 O 555
  06/12/06 857299903
• 26) 06/12/06 O 278A Kraus,Edward S
  06/12/06 857287684
• 25) 06/09/06 P TRA Melancon,Joseph
  Keith 205744832
• 24) 05/30/06 O 204 Chan,David Yat
  San 05/30/06 856847199
• 23) 05/23/06 I NEL-7 TRA Melancon,Joseph
  Keith 06/02/06 205721335
• 22) 05/22/06 E 101 Carlin,Teresa
  Mary 05/22/06 511267197
• 21) 05/18/06 O 204 Chan,David Yat
  San 05/18/06 856524616
• 20) 05/16/06 O 204 Chan,David Yat
  San 05/16/06 856420351
• 19) 05/15/06 O 278A Kraus,Edward S
  05/15/06 856383658

9

• The date on this Barcode Label is
• Patients date of birth
• Date the test was ordered
• Collection date
• Date the label was printed
• A date you should play the Lotto

10
Date the Label was Printed

• Look in the computer for the collection date and
  time
• Labels can be up to five days old.
• Cancel only after you are certain the specimen
  exceeds time criteria.

11

New JHCP Sites July 17th

• CPMON Montgomery Grove
• CPHAG Hager Park
• CPFRE Frederick
• 60 Patients per Day
• 800 P.M. Drop-Off
• 200 A.M. Drop-Off

12
If you received a centrifuged Gel Tube that did
not completely separate, you should

• Remix tube and centrifuge.
• Do not mix tube. Just centrifuge.
• Pour over serum. Centrifuge aliquot.
• Send the specimen to the testing lab.

13
HR 327 HOLIDAYS

• Holiday Pay
• Work Requirements To receive holiday pay, an
  employee must (a) work his/her last scheduled day
  prior to the day the holiday is observed, and (b)
  report to work on his/her first scheduled day
  after the holiday is observed. An employee who
  has an unscheduled absence prior to or following
  a holiday is not eligible for holiday pay.

14
HOPKINS ONE

• Integrated JHH and JHU Business System
• Payroll (Nightingale Feeder)
• Accounting
• Purchasing
• January 1st Live Date
• Fall Training Programs

15
POE Rollout

• Inpatient 52 Complete (980 Licensed Beds)
• Medicine/MICU (221 beds), Psychiatry (88), Rehab
  (14), Neurology (80), OB/GYN (110 beds)
• OB/GYN, Labor Delivery, Nursery (May 2006)
• Harriett Lane (July 11, 2006)
• Anesthesia, PACU (July 10, 2006)
• Future Timeline
• Surgery Urology - Marburg 2 and 3 (July 2006)
• Surgery General, Plastics - Weinberg A,C,D (Aug
  2006)
• Surgery Otol, Vascular, Transplant, Orthopedic
  Nelson 6,7,8 (Sept 2006)
• Surgery ICU, SICU Halsted 7 (Oct 2006)
• Ophthalmology Wilmer (Dec 2006)
• Oncology ( / 2007)
• Childrens ???

16
Johns Hopkins HospitalDepartment of Pathology

• ACCEL PROGRAM
• Clinical Laboratory Scientists
• (B.S. / A.A.) Career Ladder

17
Accel Philosophy

• Innovative Program
• Recognizes Performance
• Acknowledges Experience
• Consistent Across the Department

18
Compensation Factors

• Education
• Certification
• Years Experience
• Skills
• Performance

19
Certification Programs

• Certification programs recognized by the
  Department of Pathology.
• The employee must be able to document licensure
  that can be validated by the accrediting agency.
• ASCP (American Society of Clin. Pathologists) MT,
  C, H, B, M, I
• ASCP (American Society of Clinical Pathologists)
  MLT
• HEW (Health Education and Welfare) MT
• NCA (National Certification Agency)
• NRCC (National Registry of Certified Chemists)
• ASM (American Society of Microbiology) M
• AMT (American Medical Technologist) MT
• Other .

20
New Pathology Structure

• Clinical Laboratory Scientist 1 CH Nonexempt
  AA
• Clinical Laboratory Scientist 2 CI
  Exempt AA / BS
• Clinical Laboratory Scientist 3 CJ
  Exempt AA / BS
• Clinical Laboratory Scientist 4 CK Exempt BS
• Lead Clinical Lab. Scientist (AA) CK Exempt
  AA
• Lead Clinical Lab. Scientist (BS) CL Exempt
  BS
• Lab Specialist (BS) CL Exempt BS
• QA Spec / Tech Spec (BS) CM Exempt - BS

21
Exempt Status

• Four-Hour OT Rule
• Scheduling Flexibility

22
Program Implementation July 9

• Base Rate for CLS 1 16.75/hr
• Base Rate for CLS 2 19.00/hr
• All AA MLTs moved to minimum start rate.
• All B.S. MTs moved to minimum start rate.
• Noncertified CLS 1 or CLS 2 increase 0.40/hr
• Certified CLS 2 or CLS 3 incr 0.80/hr

23
Starting Salaries

• Title HRate Pay Ranges
• CLS 1 AA 16.75 CH
• CLS 2 AA or BS 19.00 CI
• CLS 3 AA or BS 20.00 CJ
• CLS 4 BS 21.00 CK
• All ranges expanded at the upper end of the
  Salary Scale.

24
Clinical Laboratory Scientist (MLT-A.A.)

• CLS 1 AA MLT, or BS Science
• AA MLT
• BS Science (courses relevant to Clinical
  Laboratory)
• CLS 2 AA MLT
• AA MLT Certification
• 2 Years Experience
• 2 or greater on Annual Performance
  Evaluation
• CLS 3 AA MLT
• AA MLT Certification
• 5 Years Experience
• Minimum of 1 Year JHH Experience
• Skills Criteria
• Selected by Departmental Panel

25
Clinical Laboratory Scientist (MT B.S.)

• CLS 2 - BS MT
• BS MT
• CLS 3 - BS MT
• BS MT Certification
• 2 Years Experience
• 2 or greater on Annual Performance
  Evaluation
• CLS 4 - BS MT
• BS MT Certification
• 5 Years Experience
• Minimum of 1 Year JHH Experience
• Skills Criteria
• Selected by Departmental Panel

26
CLS 3-AA / CLS 4-BS Advancement

• Criteria Still under Development
• Expected Skills
• - Technical Competency
• - Multi-Work Bench
• - Teaching/Training Experience
• - Charge Functions / Lab Leadership
• - Project Accomplishments
• Nominated by Supervisor
• Documentation by Employee

27
Lead Clinical Laboratory Scientist

• Limited Number of Positions
• Bid Process
• Certification is Required
• Minimum 32 Hours/Week

28
Certification Challenge

• 35 of Technical Staff Not Certified
• University of Maryland
• -- Review Courses
• -- Specialty Courses
• Employees Responsibility

29
Pathology Fall Gathering!

• Crab Feast - Sunday, September 24 at
• Conrads Ruth Villa in Middle River.
• In addition to Steamed Crabs, therell be Beer,
  Fried Chicken, Corn on the Cob, Watermelon and
  more, as well as
• Outdoor Games!
• More details later!

30
New Building Update
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