PUSEMOR

1

• PUSEMOR
• Audit Monitoring
• and
• Financial Control

2
Regulation and Administration

• Internal Regulation
• Clarifying competence
• Monitoring and Control
• Internal Communication
• Administration
• Time management
• Problems whit project implementation Delays
• Reallocation of founds
• Monitoring by JTS

3
Project Control Procedure
JTS Assesses the Activity Report and the Payment
Claim received (check of LP audit
statement) Prepares the payment request to the
Paying Authority
Payment Claim Controls Money Flow
Member States National Authority consulted if any
suspicion of irregularity
Paying Authority Programme Bank Account
Certified Audit statement for project expenditure
Project Lead Partner Receives audited claims
supporting documents Carries all necessary
additional checks
Project Partner Control proper invoices
Project Partner Control proper invoices
4
AdministrationTime management Reporting
Progress reports

• First progress report has be submitted after
  conclusion of subsidy contract July 30th 2005
• Progress Repost must be submitted every six
  months
• Its important to send your expenditures to
  First Level Control Body in time to get
  certification

• PLEASE, SUBMIT TO LP 2 WEEKS FROM OFFICIAL
  DEADLINE

5
Time management Reporting
Reporting time schedule OFFICIAL DEADLINES
FINANCIAL REPORT

• First PR 30 June 2005
• Next PR 30 November 2005
• Next PR 30 June 2006
• Next PR 30 November 2006
• Next PR 30 June 2007
• Next PR 30 November 2007
• Final report 3 months after the end of the
  project

6
Accounting periods
Accounting 20051. Period January 2004 31st
of March 2005 ? FR 30 July 20052. Period 1st of
April 2005 31st of August 2005 ? FR 30
Nov.05 Accounting 20063. Period 1st of
September 05 31st of March 06 ? FR 30 June
064. Period 1st of April 2006 31st of August
2006 ? FR 30 Nov. 06 Accounting 2007 5. Period
1st of September 06 31st of March 07 ?FR 30
June 07 6. Period 1st of April 2007 31st of
August 2007 ? FR 30 Nov. 07
7
Problems with project implementation
The LP has to insure that the implementation of
project sticks to the WP and timetable and
consequently the expenditure advancement too must
be coherent
In case of delays, PLEASE REPORT IMMEDIATELY to
the LP as we have to communicate the problems to
the MA/JTS
DO NOT HESITATE TO COMMUNICATE THE PROBLEMS!
8
Delays
Delays do have a reasons
Delays
Please, communicate the reasons to LP in time
We count on your coperation and fairness
9
Expenditure Trend
10
(No Transcript)
11
(No Transcript)
12
(No Transcript)
13
MONITORING BY THE JTS
Progress reports Financial monitoring

• General progress of the operation total
  expenditure

• Expenditure per component

• Expenditure per partner

• Reported expenditure
• in line with the plan (approved application)?
• in line with the activities reported?

14
WP Timetable
15
FLEXIBILITY
DEVIATION Up to 10

• From the original amount approved in the
  Application Form

• Between budget lines, components or project
  partners from the same objective area

• Without preventive notification to JTS

16
FLEXIBILITY
REALLOCATION UP TO 20
The LP is allowed to reallocate funds between
categories of costs UP TO 20 from ORIGINAL
TOTAL BUGET given in approved application

• Between budget lines, components or project
  partners from the same objective area

• The prior approval of the JTS required in this
  case the JTS will be informed of the reallocation
  of funds through the regular reporting routines.

17
Major requests for changes

• If the reallocation exceeds this limit an
  approval by the Steering Committee is necessary.
• The LP has to submit beforehand a well-founded
  request for reallocation to the JTS.
• Changes can be related to
• Activities / Outputs
• Budget / Finances
• Partnership
• Fill in standard form Request for changes in the
  operation
• Justification

18
N 2 decommitment
Underspending
Payments not requested in time and in full may
be lost (3 Subsidy Contract)

• Programme funded by EU Structural Funds face
  the risk of decommitment of funds if two years
  after the commitment these funds have not be
  used
• In view of 4th Call, the Alpine Space SC have
  decided that decommitted funds will be deducted
  from ERDF funds that are allocated to already
  approved projects
• If a project only present certification of
  expenditures (and/or declaration of incurred
  expenditures) legitimating an ERDF request of
  less then 80 of the foreseen ERDF request as
  laid down on the SC, the difference will be
  deducted proportionally.

19
FURTHER PROCEEDING ON PROJECT LEVEL

• UNTIL NOVEMBER 4th 2005
• Amount of all expenses of each PP certified
  until October 30th 2005
• Amount of all expenses of each PP currently
  undergoing the Fist Level Control
• UNTIL DECEMBER 10th 2005
• The LP will be given the possibility to submit
  CERTIFICATION of EXPENDITURE or DECLARATION of
  INCURRED EXPENDITURES (the submitted
  certifications shall be part of regular Financial
  Report)

20
fin.staff_at_irealp.it