Agenda

1
Agenda
Preliminary Planning
Rose Snavely Acquisition Management
Office Defense Distribution Center
2
Lessons Learned

• Begin well in advance of public announcement
• Involve your contracting office early
• Market Research
• Identify standard commercial business practices
  and potential sources
• Assists in scoping and grouping
• Facilitates acquisition decisions

3
Lessons Learned

• Scoping
• Make the hard decisions during PP
• Clearly delineate the functions and positions
  within scope
• Grouping decisions are made easier once scope is
  determined
• What makes good business sense to group
• What current contracts could be included

4
Lessons Learned

• Workload and Data Systems
• One of the long poles in the process
• Identify Sources
• Understand what the data tells you Does it make
  sense?
• Analyze and Review the data
• Identify inputs, outputs and outcomes
• Identify issues and work with your contracting
  office to resolve

5
Lessons Learned

• Baseline Cost
• One of the long poles in the process
• Develop a consistent process and methodology
• Perform an internal audit prior to PWS Team Lead
  signing off
• Need 12 months of data need to start collecting
  at least 16 months prior to planned announcement

6
Lessons Learned

• Develop schedule (POAM) to allow sufficient time
  to complete data collection, baseline costing and
  analysis of all data
• Team Designation, Responsibilities, Restrictions
• SMEs with intimate knowledge of functions
• PWS is the most important document for a
  competition
• Establish guidance/process for a complete
  competition file

7
Lessons Learned

• GOAL To lay the groundwork for a successful
  competition one that is on schedule and more
  importantly results in a requirements that can be
  executed regardless of the decision

8
Questions
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