Title: F2AST Training
1Future Flexible Acquisition and Sustainment Tool
F2AST Training 4 Feb 2009
2Overview
- Organizational Structure
- Background
- FAST vs. F2AST
- Scope
- Contract Parameters
- Pricing Arrangements
- Prime Contractors
- Customers
- Oversight Governance
- How to Use F2AST
- Good Info
- Summary
3Enterprise Acquisition Division FedEx Mail
Address 215 Page Road, Ste 231, Robins AFB GA
31098-1662 Fax (478) 926-4543
Enterprise Acquisition
Division Ms. Debbie H. Jackson, Chief
478-222-1346 Ms. Kathy
Mackowski, Adm Support
478-222-1345
Contracting Ms. Charlotte Hobson 478-222-1270
Program Management Mr. Alan Chasteen 478-222-126
8
Engineering Mr. Al Thompson 478-222-1269
Mr. Russell Dukes 478-222-1322
Mr. K.C. Jones 478-222-1324
Vacant 478-222-1319
Vacant 478-222-1320
Ms. Debra Napier 478-222-1321
Mr. Chuck Pollard 478-926-6053
Ms. Carol Clopton 478-222-1318
Current as of Feb 09
4Background
- Awarded 23 Jul 2008
- Multiple Award IDIQ contracts
- 6.9B ceiling
- 12 Prime Contractors
- Numerous Subcontractors
- Requirements included in F2AST were previously
acquired under two separate programs - Flexible Acquisition and Sustainment Tool Program
(FAST) - Integrated Weapon System Support Program (IWSSP)
5FAST vs. F2AST
- Multiple Award IDIQ
- 6.9B ceiling
- 12 Prime Contractors
- Numerous Subcontractors
- Scope
- Modifications
- Development
- Services integral to devel, Mx or the mod, or SS
to a prime or LB sub - Spares repairs
- For Mods
- Limited, Critical, Contingency
- Avg Award Time Working Days
- Simple 26
- Moderate 70
- Complex 95
- Multiple Award IDIQ
- 7.4B ceiling
- 6 Prime Contractors
- Numerous Subcontractors
- Scope
- Modifications
- Services
- Eng Service
- AAS
- Spares repairs
- For Mods
- Limited, Critical, Contingency
- Avg Award Time Working Days
- Simple 23
- Moderate 45
- Complex 75
6Scope
- Scope Does Not Include
- New weapon system development
- Military Construction (MILCON)
- Civil engineering
- Base operating support (BOS)
- Commercial items/services (FAR Part 12)
- Work suitable for performance by small business
IAW FAR 19.502 - Small Business Modifications
- Engineering Services
- Advisory and Assistance Services (AAS)
7Scope
- Scope Does Include
- Sustainment support of Air Force operated weapon
systems, support systems, subsystems, components,
and related services - Partnerships
- Direct Sales Partnership Agreements
- Workshare Partnership Agreements
- Foreign Military Sales
- Requirements generated by NASA, Navy, Army, and
other federal agencies through sponsoring Center - Development, Modification, Maintenance, Repairs,
Spares, and Services some exclusions apply
8Scope - Development
- Will not develop the next generation aircraft
(i.e., JSF, JCA) - May modify current weapon systems and/or their
subsystems - Design, engineering, development, and test
- New parts, software, or systems shall be designed
and produced to integrate with existing system
components and software if applicable - Development activities shall take into account
maintenance, repair, and operational support
requirements
9Scope - Modifications
- Modify current weapon systems and/or their
subsystems - Enhancements
- Reliability
- Serviceability
- Maintainability
- Performance
10Scope - Maintenance
- May include
- Programmed (PDM)
- Unprogrammed (UDLM)
- Inspections
- Unpredictable Repair Maintenance
Requirements
11Scope - Services
- Not reasonably severable from
- Development
- Modification
- Maintenance efforts
- Sole source efforts to a F2AST prime contractor
or large business subcontractor
12Scope - Spares
- Standard and Non-Standard Spares
- Development and/or modifications
- Contingency Spares
- Non-responsive source
- Limited Spares
- Low fielded population
- Low demand rate
- Critical Spares
13Scope - Repairs
- Standard and Non-Standard Repairs
- Development and/or modifications
- Contingency Repair
- Normally organic source that cannot meet the time
frame required by the government - Limited Repair
- Low fielded population
- Low demand rate
- Critical Repair
14Contract Parameters
Ordering Period
3 yr basic
2 yr opt
2 yr opt
PoP
3 yrs
7 yrs
3 yr basic 2 yr opt
2 yr opt
Pricing
3 yr PoP
- 3 year basic ordering period w/two 2 year
ordering period options - 10 year total period of performance
- Jul 23, 2008 Jul 22, 2018
15Contract Parameters (cont.)Small Business
Considerations
- All large business prime contractors have
approved small business subcontracting plans at
basic contract level - Small business subcontracting requirement is 13
of competitive dollars - Post-award monitoring via CDRL
- Semiannual reviews
- Documentation in CPARS (D/TO level)
16Contract Parameters (cont.)Incentives
Competitive If prime does not meet 13
small business requirement, get-well plan must be
furnished. The delta between the primes SB
subcontracting plan and actual F2AST
subcontracting performance can be applied as part
of the get well plan.
Small Business Subcontracting Requirement 13
of competitive dollars
Satisfactory
13 Minimum
Unacceptable
Subcontracting performance will be reviewed
semiannually (on or about 15 Jan and 15 Jul). If
prime does not meet requirement after second
review period, get-well plan must be submitted
and approved by PCO. Continued failure to meet
requirement may result in suspension from
competition.
17Contract Parameters (cont.)MOASP
- Performance Based IAW AFI 63-124
- Performance-Based Work Statement (PWS)
- Services Summary
18Contract Parameters (cont.)MOASP
19Contract Parameters (cont.)MOASP
- Designated Official (DO) will be assigned for
each D/TO as applicable - D/TOs will contain PWSs, Performance Plans, and
Service Summaries as applicable - Requirements for appointment and training of
Quality Assurance Personnel (QAP), 30-day post
award review, and annual review to be
accomplished at D/TO level - QAP reside in the requirements organizations
20Contract Parameters (cont.)Partnering
- Direct Sales Partnership Agreement (DSPA)
- AF sells supplies and/or services directly to
private industry - Industry conveys payment directly to the
performing AF activity prior to the beginning of
work by organic personnel - Workshare Partnership Agreement (WSPA)
- Specialized arrangement whereby a combination of
organic and industry facilities and/or employees
share responsibilities for the execution of DoD
work - Allows the government to avoid non-value added
industry markups on AF-performed services - Allows contractor maximum flexibility to meet
contractual requirements - AF program office will determine the type of
partnership applicable to a requirement prior to
release of Request For Order Proposal (RFOP)
21Contract Parameters (cont.)Incentives
- Performance Incentive Options
- Review of contractor performance at beginning of
year 3 of basic contract ordering period - CPARS
- Semiannual performance metric reviews by
Enterprise Acquisition Division (WR-ALC/PKE)
including, but not limited to, subcontracting
performance and RFOP response time - Exercise of incentive option
- Satisfactory performance Option exercised
- Marginal performance Option exercised but labor
costs decremented by 5 on all D/TOs for one year - Unsatisfactory performance Option not exercised
22Pricing Arrangements
- Fixed Price (FP)
- Profit negotiated at D/TO
- Labor Hour (LH)
- Profit negotiated at D/TO
- Profit capped at 10
- Time and Material (TM)
- Profit included in rates (10 max)
- Cost Reimbursable (CR)
- Fee negotiated at D/TO
- Incentive Types
- Award Fee and Incentive Fee Available
23Prime Contractors
- ARINC
- Boeing Aerospace Operations, Inc
- DRS Technical Services
- L-3 Communications TCS
- Lockheed Martin Integrated Systems
- MacAulay-Brown
- MTC (BAE SSTI)
- Northrop Grumman Technical Services
- Raytheon Technical Services Customized
Engineering and Depot Support (CEDS) - Science Applications International Corporation
(SAIC) - Scientific Research Corporation (SRC)
- Support Systems Associates, Inc (SSAI)
24Customers
- Who Can Issue Orders?
- Centralized ordering at WR-ALC
- Decentralized ordering at WR-ALC on case by case
basis - Decentralized ordering at OO-ALC
- Decentralized ordering at ASC
- Who Can Use?
- ALC Program Managers Requirements Personnel
- ASC Program Managers Requirements Personnel
- Other organizations through a Sponsoring ALC
25Oversight Governance
Program Management On-site Technical Quality
Oversight
Contract Issuance General Contract Management
Delivery/Task Order Administration Technical/Quali
ty Oversight
Program Mgr/ Project Officer
Enterprise Acquisition Division WR-ALC/PKE
Requiring Activity
26How to Use F2AST
- Website information
- Users Guide
- WR-ALC Addendum
- Preliminary Planning
- Step-By-Step
- Sponsorship Agreements
27F2AST Web information
- Website for information can be found at
- http//www.robins.af.mil
- Units
- WR-ALC Staff Agencies
- Enterprise Acquisition Division
- Information Available
- F2AST Users Guide
- WR-ALC Addendum
- OO-ALC Addendum
- F2AST PWS
- F2AST Primes and Subcontractors Listing
- Government POCs
28How to Use F2AST (cont.)
29F2AST Users Guide
- Scope
- Delivery/Task Order Process
- Responsibilities of the Customer
- Post Award/Administration of Orders
- Contractor Teams
- Appendices
- Memorandum for Record
- Fair Opportunity Exception (FoE)
- Award Process
- FAQs
30WR-ALC Addendum
- Introduction
- Delivery/Task Order Process
- Sponsorship Agreements
- Attachments
- Checklist
- Sample Evaluation Criteria
- Sample Technical Evaluation
- Past Performance Evaluation
- Prime Contractor Addresses
31Preliminary Planning
- Define Requirement/Idea of Requirement
- Requirement POC contacts Business Advisor
(Cognizant Wing PCO) to determine appropriate
contract vehicle - Follow contract vehicle selection process
- Conduct Business Planning
- Completed by Requirements POC Wing PCO
32F2AST Step-By-Step
- If F2AST is selected
- Step 1 Contact the EAD (F2AST Program Office)
via e-mail at wralc.pkf.fast.follo_at_robins.af.mil
or one of the Requirements Managers listed in the
Users Guide to notify them of a potential
requirement
33F2AST Step-By-Step (cont.)
- Step 2 Meet with the F2AST Team
- Not limited to one meeting
- Via e-mail, phone, or face-to-face
- Review requirements documents
- Requiring activity's PM and PCO should complete
the CHECKLIST (Addendum Attch 1) prior to mtg
34F2AST Step-By-Step (cont.)
- F2AST Checklist
- Control Number PR
-
- The following checklist will assist you in
organizing the necessary information for the
D/TO. The F2AST team will work with you in
completing this checklist as needed. - Please note The first part of the checklist
covers the information the F2AST team needs to
ensure that your requirement fits the scope of
F2AST. The second part of the checklist covers
some of the most important information needed for
the contract file. These are not F2AST
requirements, but are necessary for all
contracting personnel to adhere to regulatory
requirements and to help set up the contract and
solicitation. Additional information about the
WR-ALC PR process can be found in the F2AST
Users Guide. If you have any questions, please
contact one of the F2AST POCs listed in the
Users Guide. (http//www.robins.af.mil/library/fa
ctsheets/factsheet.asp?id11544) -
- Requiring Activity WR-ALC Organization
/ Office Symbol ______ -
- Sponsored Organization / Office Symbol
______
35F2AST Step-By-Step (cont.)
- PART ONE
- 1. Program dollar value (include options)
Desired Contract Award Date - and Brief Description of Requirement
-
-
- 2. This requirement includes
- Development Modifications
Maintenance Services - Spares
- (Check one spares for modifications
contingency critical
limited) - Explain rationale for spares
-
-
- Repairs (Check one
contingency critical limited) - Explain rationale for repairs
36F2AST Step-By-Step (cont.)
- 3. Competitive Sole Source (Attach
F2AST Appendix B located in the Users Guide) - 4. Type of contract recommended (Check all that
apply) FFP TM
Labor Hour Cost Plus Award Fee
Cost Plus Incentive Fee Cost Plus
Fixed Fee - Basis for this pricing arrangement recommended
-
- 5. Procurement History (Check all of the
following as appropriate to confirm that your
requirement is within established guidelines) - Requirement was previously MIPRd to
another service or agency - No procurement history new requirement
- No current Air Force (AF) contract will be
disrupted or displaced by F2AST - No follow-on AF contracts for reqts
currently acquired under 8(a) set- asides or
xSmall Business AF contracts will be
transitioned to F2AST - Previous FAST/F2AST order(s) Provide
contract/order -
37F2AST Step-By-Step (cont.)
- 6. Evaluation Criteria (Note Not applicable
to Sole Source requirements, go to item 7)
check the factors to be included in the
solicitation from the list below and provide as
an attachment. You only need those factors that
apply to your requirement (see attachment 2 for
examples). - Mix/Availability of Skills
- Technical solution/approach
- Management approach
- Technical/management approach
- Delivery schedule or Turnaround Time
- Capacity
- Targeted Past Performance NEXT SLIDE
38F2AST Step-By-Step (cont.)
- 6. Evaluation Criteria (cont.)
- Targeted Past Performance (The contractors
past performance must be evaluated on each
requirement. See Attachment 2 to WR-ALC Users
Guide Addendum for information.) - Technical Knowledge/Experience
- Other
-
- If competitive, user must define the following
- 1. Relevancy
- 2. Quality
39F2AST Step-By-Step (cont.)
- 7. Are 7 working days appropriate for
submission of proposal? Yes
No - If no, how many days should be provided in
the RFOP for receipt - of proposals? days
- 8. Are 7 working days adequate for your Govt
technical evaluation? Yes No - If no, how many days should be provided in the
RFOP for evaluation of proposals? (state your
technical evaluation time the F2AST team will
add an additional 12 days for negotiations as
necessary and issuance of order) days - The technical team will be required to review
the labor categories and labor hours and make a
determination as to whether the categories and
hours are reasonable for the requirement.
40F2AST Step-By-Step (cont.)
- PART TWO
- 9. The following is a list of documents that
are generally needed to solicit the various F2AST
requirements. Please check as appropriate for
your requirement. If document is needed, check
Yes. If the document is not needed, check Not
Applicable. - Note All applicable documents must be provided
to the EAD electronically - Not
-
Yes Applicable - DD 2579 (Small Business Coordination)
- Performance Work Statement, Statement of Work,
etc. - Performance Plan
- -Streamlined Acquisition Strategy Summary (SASS)
lt5M - -Formal Acq Plan (10M Devel 25M any 1 yr/50M
tot pgm) - -Formal Acq Plan IAW AFPEO/CM Format gt100M
- Fair Opportunity Exception (App B located in
Users Guide) - (required for Sole Source)
41F2AST Step-By-Step (cont.)
- Not
-
Yes Applicable - Market Research Report
- Contract Data Requirements List (CDRL) DD Form
1423 - Purchase Request (PR) Form 36
- ABSS place FA8530 in Block 1, place F2AST and
F2AST PCO on front - page in Block 12 PR must be walked to the EAD
or provided via email - APRS place FA8530 in Block 1, PR is received
automatically - Classified (DD 254) Applicable? If yes, does the
contractor possess - the necessary security clearance and safeguarding
capability? - The Visitor Group Security Agreement (VGSA) is
also needed if - contractor will be on base in performance of this
task for 60 days - or more
42F2AST Step-By-Step (cont.)
- Not
-
Yes Applicable - Safety Requirements (Appendix C), requested thru
Wing/Group/ - Squadron Safety Officer
- IAW 78 ABW/SEG Safety Plan is required
Current (on file) - N/A (Must provide 78 ABW/SEG
information. If safety plan required - provide content requirements, format, etc. If
current or not required - furnish SEG e-mail, letter, etc.)
- Multi-Functional Team) Appointment Letter
- QAP Phase I Certificates
- FD/FC Training Certificate
- (Note Phase II training will be conducted by
the post award PCO - after contract award)
- Transportation (DD 1653)
- Packaging (AFMC 158)
- Quality (AFMC 807)
43F2AST Step-By-Step (cont.)
- Not
-
Yes Applicable - Green Procurement Program (GPP)
- (Applicable when using appropriated funds)
- Theater Business Clearance
- (Applicable to Iraq/Afghanistan)
- Environmental Management System (EMS)
- (Applicable for work performed on government
installations) - Requirements Approval Document (RAD)
- Provide Post-Award PCOs Buyer Code
- (If not WR-ALC PCO, please enter name number)
- Performance-Based Service Contracting IAW AFI
63-124 applies for all services acquisitions over
100K. Performance-based SOW (please provide in
editable format, if possible), Performance Plan,
and Multi-Functional Appointment Letter are all
required documents for services over 100K. - NOTE Everything thats not supply (actual
hardware) is a Service
44F2AST Step-By-Step (cont.)
- 10. Are all documents annotated with the
appropriate distribution statement/export control
notification? Yes No Not
Applicable - 11. Proprietary data should not be included as
part of the data package. Have you ensured that
no proprietary data is included? Yes
No Not Applicable - 12. Can the funding profile be released to the
contractor with RFOP? Yes No - 13. For repair/mods, have you attached your
SORAP, 50/50 cert, or workload certification, as
applicable? Yes No - If no, this
must be provided prior to solicitation. Not
Applicable WR-ALC/XP is the OPR - 14. For repairs/mods, is ALC partnering
applicable? Yes No - 15. Performance Site
- Contractors Plant
- Government Location
-
- If performance is on a Government location,
identify working space, materials, equipment,
services and other support that will be provided
in the PWS.
45F2AST Step-By-Step (cont.)
- 16. Class I Ozone Depleting Substances
- I have reviewed the requirements, including
available technical documentation, and believe
that it does not require the contactor to use
Class I Ozone Depleting Substances (ODS)
identified in Air Force Policy, nor is it written
so that it can only be met by the use of a Class
I ODS. - I have attached the approved ODS waiver.
- 17. Will Government Furnished Property (GFP) be
provided? Yes No - If yes, identify
GFP and delivery schedule. Also indicate which
of the following is applicable FOB Origin
FOB Destination MILSTRIP - Note If the GFP was previously authorized
under another contract, please provide the
contract number and the name and phone number of
the cognizant PCO/ACO. This information is
required before a D/TO can be awarded. -
46F2AST Step-By-Step (cont.)
- 18. Do you have a technical support contractor
involved in working this program? - Yes No - If yes, please provide name
and company -
- 19. Will you have Non-Government Advisors
participating in the technical proposal
evaluation? Yes No - If yes, please
provide the names and company below. This
information must be included in the RFOP and
accepted by the offerors before proposals are
submitted. -
- 20. Is the Service Contract Act (SCA)
applicable? Yes No
47F2AST Step-By-Step (cont.)
- Explanations/Additional Information
- The average D/TO issuance for SIMPLE ACQUISITIONS
is projected at 26 working days. The Offeror is
allowed 7 days to submit a proposal, unless
otherwise specified in the RFOP. The Government
will evaluate and negotiate, as necessary, and
issue the order within 19 working days after date
set for receipt of proposals, unless otherwise
stated in the RFOP. The 19 working days consists
of the following - a. An electronic notification will be issued
from the F2AST team requesting an evaluation from
the customer of all proposals received. The
customer has 7 working days to evaluate the
proposal(s) from the contractor(s) and submit the
evaluation back to the F2AST team. - b. The remaining 12 working days will be
used to resolve discrepancies and complete award
preparation. If negotiations/discussions are
needed, contractor(s) may be requested/allowed to
revise their proposals, as necessary. Upon
receipt of completed and acceptable technical
evaluations (see attachment 3) and finalization
of negotiations, the ordering PCO will issue a
D/TO to the contractor whose proposal provides
the best value to the Government.
48F2AST Step-By-Step (cont.)
- Rules for submitting requirements to be awarded
under F2AST in R2M - RAD must be approved
- DD 2579 (Small Business Coordination) must be
approved by SB - F2AST Appendix B (Fair Opportunity Exception)
must be signed -- if sole/limited source - F2AST Control number must be assigned by
personnel on the F2AST teamThis number is
assigned once the F2AST team agrees the package
is complete - Failure to comply will result in the package
being returned/rejected - ________________ ____ _________________
____ - Signed by Program Manager Date Signed
by the cognizant PCO Date
49F2AST Step-By-Step (cont.)
- Step 3 Registration and PR Package Development
- Minimum required documentation
- Signed checklist
- Signed Fair Opportunity Exception (FoE) SS
reqts - Signed DD Form 2579 SB coordination
- Signed/Approved Requirements Approval Doc (RAD)
- The official RFOP will not be released until the
complete pkg is received in R2M - A control number must be assigned by the F2AST
Prog Office prior to loading docs in R2M
50F2AST Step-By-Step (cont.)
- Step 3 Registration and PR Package Development
(cont.) - Evaluation Criteria developed by requiring
activity with F2AST team support as needed - (Attch 2 provides sample criteria relevancy
defs) - Targeted Past Performance is reqd for all
competitive orders - Develop past performance evaluation criteria
- Determine whose past performance will be
evaluated - prime only or prime and sub
- Complex requirements prepare relevancy
definitions and FACTS sheet
51F2AST Step-By-Step (cont.)
- Step 3 Registration and PR Package Development
(cont.) - Targeted Past Performance (cont.)
- Simple acquisitions past performance evals
performed by F2AST team w/ Tech Office support - Moderate and Complex acquisitions past
performance evals performed by Performance
Confidence Assessment Group (PCAG) which is
formed in requiring activity - Composed of a min of 3 personnel (including at
least 1 PCO or buyer and 1 technical person)
52F2AST Step-By-Step (cont.)
- Step 4 Issuance of Request for Order Proposal
(RFOP) - F2AST PCO will issue
- Provides Prime contractors opportunity to propose
- Will include all applicable clauses
- Contractors have seven (7) working days to submit
proposal unless otherwise specified in the RFOP
53F2AST Step-By-Step (cont.)
- Step 5 Evaluation of Offerors (Attch 3)
- Tech eval conducted by requiring activity
- Cost/Price conducted by F2AST team unless the
order is decentralized - Govt eval is conducted within seven (7) working
days unless other wise stated in RFOP
54F2AST Step-By-Step (cont.)
- Step 6 Delivery/Task Order (D/TO) Award
- Negotiations and award within twelve (12) working
days for simple acquisitions - F2AST PCO makes best value decision in most cases
- Requested debriefings can be either written or
oral - Step 7 Administration
- Post award PCO performs for the D/TO(s)
55F2AST Step-By-Step (cont.)
- Step 8 Protest of Orders
- Contractors can protest D/TOs based on
- Order increases scope, period of performance, or
maximum value of the order - Order is in excess of 10M (FAR 16.505(a)(9)(i)
- F2AST PCO will respond to protests resulting from
award process disputes - Requiring activity PCO will respond to protests
resulting from scope, performance, or acquisition
strategy
56How to Use F2AST (cont.)
- Sponsorship Agreements
- When sponsored by a WR-ALC organization, F2AST
may be utilized by product centers, other
agencies, and/or other services - WR-ALC sponsoring organizations responsibilities
include - Serving as the focal point for the F2AST team
- Furnishing required F2AST documentation IAW
WR-ALC/PK policy - Establishing evaluation team(s) composed of
personnel from both WR-ALC and the requiring
activity - Determining post award administration prior to
entering into sponsorship agreement
57Good Info To Know
- F2AST process is in place
- Similar to FAST
- Must complete F2AST Checklist prior to acceptance
- F2AST is not a magic bullet that will fix all
acquisition problems - Acquisition planning is still required
- A complete requirements package is essential
- Timeframe to award
- Avg days depend on threshold and sole source Vs
competitive - Currently 26 WORK DAYS for simple acquisitions
58Good Info To Know (cont.)
- F2AST is not for everything
- Some acquisitions gain little with F2AST
- Good when it makes sense
- Large Source Selections
- Looking for a Small Business sub?
- Cant use F2AST