Title: Complex Use of Multiple Award Schedules by Experienced Customers A Power Users Session
1 Complex Use of Multiple Award Schedules by
Experienced Customers A Power Users Session
Jeffrey ManthosMark LeeSteve Sizemore
June 10, 2009
2Agenda
- Complex Use of Multiple Award Schedules
- Power User Benefits
- Case Study-AMCOM EXPRESS
3- COMPLEX USE of MULTIPLE AWARD SCHEDULES
4What are your options?
- Other Government IDIQs - May not provide a total
solution, limited scope of contractors - Open Market - Lengthy procurement process
depending on dollar value - GSA Multiple Award Schedule contracts
- -Offers a broad range of services and products
so a total solution can be ordered,
easy to use, can obtain socio-economic goals
through evaluation process, no maximum
dollar values, latest technology,
significant contractor capacity
5How the MAS Program Can Help
- Meet time frames for spending
- Supports firm fixed-price awards
- Specific reporting requirements can be included
in scope - Supports socio-economic goals
- Supports competitive procurements
- Total solutions for complex requirements
6Why you should care
- Easy way to buy even complex services.
- Weapon systems development
- Yes, this can be rocket science
- Lets you focus on managing outcomes
- Simplified acquisition method
- Manage more contractors and less paper
7Did You Know Schedules Can Be Use for?
- Recycling computer monitors (Environmental)
- Food service for soldiers in Iraq (Logistics)
- Agency reorganizations even GSAs (MOBIS)
- Aircraft electronic maintenance (Logistics)
- Commercial activity (A-76) studies (MOBIS)
- Translation of Osama bin Laden tapes (Language)
8Flexible Schedule Tools
- Blanket Purchase Agreements (BPAs)
- Contractor Teaming Arrangements (CTAs)
9Blanket Purchase Agreements
- The basics
- Establish a BPA with any schedule contractor
- Used to set up accounts to fill recurring
requirements - Need not obligate money
- Can last as long as the contract period
- Review annually for best value
- Contractors prefer GSA BPAs to agency IDIQs/MACs
10Teaming
- Schedule contractors may team with each other to
provide a total service solution for a customer - (See FAR 9.6)
11 Subcontracting
- Subcontractors
- Work for prime contractor
- Prime uses MAS schedule contract labor
categories/rates for its subcontractors - Subcontractors do not have a MAS schedule
contract - Government has no direct involvement with
subcontractors
12Prime/Subcontractor Relationship
BPAs/Orders Only to Prime (Schedule Contractor)
13MAS Teaming and Subcontracting
Schedule Teaming Requires Teaming Agreement
14CTAs and BPAs Putting It All Together
- Use single/ Consolidated Schedule
- Task Award to a Single Contractor
Aggregate
Your Requirements
- Use Several Schedules
- Award BPAs
- Contractors Team
15Flexible Schedule Tools (summary)
- Wide variety of service Schedules (and products
too) - Using BPAs for recurring requirements Multiple
or Single BPAs - Subcontracting and teaming for multi-domain
requirements - Agencies use BPAs and CTAs together to satisfy
complex service requirements
16 17GSA Professional Services Schedules
- Professional Engineering Services (PES)
- Environmental Services
- Mission Oriented Business Integrated Services
(MOBIS) - Logistics Worldwide (LOGWORLD)
- Language Services
- Consolidated Schedule
- Advertising and Integrated Marketing Services
(AIMS) - Financial and Business Solutions (FABS)
- Information Technology Services
18Success Stories
- Army Aviation and Missile Command (AMCOM)
- Marine Corps Systems Command (MARSYSCOM)
- Aeronautical Systems Center, (WPAFB)
- Many Others
19Procurement Objectives
- To fulfill mission needs, agencies require
contract vehicles that provide - Flexibility to fulfill the requirement
- Speed to ensure the need is met in a timely
manner - Overall value to acquisition and end user
organizations - Oversight and control of procurement dollars
- Achievement of small business procurement goals
- Comply with Competition Requirements
20Procurement Contracting Solutions
- Using Blanket Purchase Agreements (BPAs),
combined with Contractor Teaming Arrangements and
Subcontractors against GSA schedules has resulted
in a balance of flexibility, speed and value for
AMCOM, while ensuring proper oversight and
control of acquisition dollars, and fostering
small business procurement goals.
21Customer Specific Benefits
- GSA Manages the Master Contracts
- Additional Discounts at the BPA and/or Task Order
level - Dynamic Teaming Arrangements
- Achievement of Small Business Procurement Goals
- Additional Supplier Flexibility via Open
Seasons - Can add Clauses that do not Conflict with
Schedule Contract - Robust Competition Limited to Schedule and/or BPA
holders
22Advanced Applications-Best Practices
- Performance Based to Performance Driven
Acquisition - Program Management Thru Key Acquisition Metrics
- Harvest Power of Continual Competition
- Create on-going Opportunities for Small Business
throughout life of program - Continually Refresh Supplier Base
- Flexible Strategy to Respond to Unknowns
- Smooth Transition
23Power of Continual Competition
- Power Users
- Have on-ramps and off-ramps
- Have sophisticated metrics to evaluate
performance - Allocate work based on performance
- Award top performers larger shares
- Performers with low performance move to
off-ramp - Add Additional Requirements
- Marshal Resources to Focus on Administration and
Oversight
24Power of Continual Competition
- Power Users Optimize Use of Performance Metrics
- Contract Specific as Well as Program Specific
- Customer Satisfaction
- Cycle Time-Requirements Definition to Award
- Response (Bid) Rate
- Socioeconomic Support
- Technical Performance and Outcomes Based on QASP
- Administrative Costs Per Task Order
25Small Business Optimization
- Benefits To Small Businesses
- On ramps allow access to new contractors
- Prevents being excluded from opportunities for
multiple years until new contract awarded - Preference given to small business during
evaluations - Socio-economic credit for small business team
leads
26Benefits of On-Ramps Thru BPAs
- Reduce Transition Risk
- No Mega Scale Program Change-over
- Continual Opportunity for Small Business
- Not Locked Out for Five Years or More
- As Small Businesses Grow-Bring in New Vendors
- Continual Performance Driven
- Unique Benefit of Schedules
27Policy Regulatory Compliance
- Economy Act
- Mandatory Sources
- Market Research
- Soliciting Competition
- Proper Use of Non-DoD Contracts
- Directed or Assisted acquisitions (MIPRs)
- Small Business Opportunities!
- DoD or agency-unique regulations
28Coalition Building
- Program Managers
- Acquisition Workforce (C/Os, C/Ss)
- Customers/End Users
- Industry
- Small Business Advocates
29Transition Sequence-Timeline
- Acquisition Planning
- Policy Vetting
- Buy-in
- Community Outreach
- Competition
- Award
- Post Award
- Mission Support
- Delivery
30GSA Life Cycle Support
- Transition Strategy
- Schedules Policy Guidance
- Training
- Best Practices
- Industry Outreach
- E-Tools
31AMCOM EXPRESS
- EXpedited
- Professional and
- Engineering
- Support
- Services
32WHAT IS THE PURPOSE OF EXPRESS
- EXPRESS is AMCOMs Contractual Solution
- Providing
- ADVISORY AND ASSISTANCE SERVICES
- For the
- AMCOM Life cycle Management Command
33- BACKGROUND
- Planning and Execution 2004
- Awarded February 2005
34Market and Customer Research
- One on One Meetings with Industry
- Visited with 02K Primes
- Analyzed Other Agencies Multiple Awards
- One on One with Customers
35Market and Customer Research
- Feedback on 02K (IDIQ)..
- Cumbersome
- Internal Paperwork
- Long Lead times
- Rigid Evaluations
- Adding Subs Difficult
- Customers Moving to GSA to Gain Flexibility
- Limited Marketing
- New Players Locked Out
- Labor Rate Changes
- Adding SMEs Difficult
36What AMCOM Considered
- Improve Existing 02K Concept
- Issue many small stand alone contracts for each
customer - Team with GSA using AMCOM BPAs
- Three Options!
37Successful GSA Models..
- Marine Corps Systems Command
- Quantico, VA
- Commercial Enterprise Omnibus Support Services
(CEOss) - US Air Force
- Eglin AFB, FL
- Joint Test Evaluation
- US Air Force ASC
- Wright Patterson AFB, OH
- GSA Advisory Assistance Services
- Taking the Best and Improving It!
38Decision.GSA Partnership
- BPAs using GSA Multiple Award Schedules
- Dynamic Teaming
- Electronic Commerce
- Options
- Customer Selections
- Open Seasons
- Evergreen
- Team Members May Get Direct Pay from DFAS
- Fixed Price Rate
- More Labor Categories
- No Problem to Add Subcontractors
- AMCOM Listened to their Customers..
39Applicable GSA Schedules
- Professional Engineering Services (PES)
- Logistics Worldwide (LOGWORLD)
- Mission Oriented Business Integrated Services
(MOBIS) - Information Technology (IT)
- Consolidated
- No Schedule Required for Subcontractors
- Primes Must Hold at Least One Applicable Schedule
- Team Members May Hold Any Schedule
40Initial Down Select Process.
- Prime Submits
- GSA Schedule Contract
- Simplistic Capabilities Statement
- Domain Preference
- Government Evaluates
- Performance Capability
- Pricing Structure
- Socio-Economic Benefit
41Time To Get On Schedules
- AMCOM will provide at least 3 months
- Subs do not have to get on schedules
- GSA commitment for industry training
- GSA promise to expedite processing
- Do all companies need schedules to participate?
- Only at Team Leader/Member levels
- Not required for subcontractors
42- Cost to get on GSA Schedules?
- No Costs
- Must take time to apply
- GSA assistance and training
- Will this save money?
- Anticipate rate discounts
- Prime burdens elimination
- Fixed rates
- Less administration for industry results in
greater efficiency, savings, competitive rates - Will payment of vouchers be impacted?
- Same as 02K DFAS makes payment
43EXPRESS Continued
- Deployment to Hazardous Duty Locations
- Provisions for deployment in BPA
- Methods for rate adjustments in BPAs
- NAICS Codes
- Are from GSA Schedule
- GSA advised in workshops on proper
classifications and - eliminated some existing confusion
- Remittance to GSA (Industrial Funding Fee)
- 0.75
44GSA and AMCOM
- Win-Win Partnership
- Streamlined Process
- Enhance Small Business
- Power of eCommerce
45BPA Evaluation Considerations.
- Teaming/Business Arrangement
- Performance Capability
- Socio-Economic Benefits to Command
- Past Performance
- Pricing Structure
46Task Ordering.
- Competition Between Domain BPA Holders
- Best Value Criteria
- Task Orders May Include Options
- Firm Fixed Price and Time and Materials
- Twenty (20) Days Target Timeline For Processing
47EXPRESS
- Prime Contractors and Team
- Members must hold a GSA
- Schedule
- Team Members utilize their
- own GSA schedule rates
- Team Members sign BPA
- Subcontractors not required
- to hold GSA contract. Perform
- to Primes GSA Schedule rates.
Contractor Teaming Arrangement
DIRECT AWARDS Team Leader may propose that
Task Orders be issued directly to a SB Team
Member AMCOM Receives SB Credit Based on Direct
Awardees' Size
48DOMAINS
Logistics Maintenance Planning Supply Support
Training and Training Devices Logistics Program
Support
Business Analytical Strategic
Planning Communication Support Process
Improvement Support Financial Management Support
Programmatic Resource Management Support Cost
Estimating/Analysis Strategic Planning Analysis
International Program Support Operations
Research and Analysis
Technical Aeromechanics Technology Systems
Engineering Structures and Materials Systems
Simulation and Modeling Software Engineering
49EXPRESS Primary Customers (as of 30 Jun 08)
275 Task Orders Issued
CUSTOMER TOTAL TO
AWARDS AMRDEC 30 PEO
AVIATION 28 AMCOM 12 PEO MISSILES
SPACE 7 LOGSA 9 OTHER 13
50Distribution of Task Orders (As of 30 Jun 08)
67 of TOs Awarded to SBs
Potential Program (including options) 17.06B
DOMAIN TOS TOS DIRECT
OBLIGATED AWARDS TECHNICAL 46
126 18
1.521B PROGRAMMATIC 24 67
6 374.9M LOGISTICS 20
54 5
252.7M BUSINESS ANALYTICAL 10 28
2 87.8M TOTALS
100 275 31 2.24B
51Advantages of EXPRESS
Customer Satisfaction 92 Timeliness
42 Working Days Competition Rate 79
Socioeconomic Program Support 48 obligated
dollars Direct Awards to Small Businesses 10
EXPRESS has processed 7,000 contract actions
with a staff of approx. 25 people
52 EXPRESS Open Season
- Possible competition to add new BPA holders
- Lack of adequate competition
- Socioeconomic improvement needed
- Existing primes exit program
- Enhance pool of expertise for new task order
efforts - Primes may adjust team members and
subcontractors - Facilitates new SB Participation
- Adjustment opportunity for teaming
arrangements - OK to Add, Delete, and Change Team Member/
- Subcontractor Status
- FEDBIZOPS
53- Thank you for the opportunity to speak with you
today! - QUESTIONS??
54Value Proposition
- Our contracts provide ready to use ordering
vehicles which cover most projects - We have the talent you need for your projects
already under contract - Awards under Schedules take less time allowing
the work to begin quicker - Use your acquisition resources effectively by
eliminating front-end work - Free online tools make it easy to get quotes
fast - Flexibility to structure your order, your way
including customized terms and conditions - MAS can provide total solutions for complex
requirements including services and products - BPAs can streamline ordering across the
organization - Market research is simple
55We want to be your procurement partner
- National network of customer representatives
ready to help you - Thousands of subject matter experts who are
knowledgeable about their industry committed to
serving the federal community - Acquisition professionals who speak your language
and understand your issues - FAR compliant contracts
56Small Business Procurement GSA Can Help!
- All small businesses should have the maximum
practicable opportunity to participate in
providing goods and services to U.S. Government
(Small Business Act) - The Small Business Administrations (SBAs)
statutory government-wide procurement goals - 23 of an agencys prime contracts for small
businesses - 5 for small disadvantage businesses (prime
subcontracts) - 5 for women-owned small businesses (prime
subcontracts) - 3 for HUBZone businesses (prime and
subcontracts) - 3 for service-disabled veteran-owned small
businesses (SDVOSBs) - (prime subcontracts)
57Helpful Web Addresses
- GSA Homepage - www.gsa.gov
- Information About The MAS Program -
www.gsa.gov/schedules - GSA Advantage! - www.gsaadvantage.gov
- GSA eLibrary - www.gsa.gov/elibrary
- e-Buy - www.gsa.gov/ebuy
58Helpful Web Addresses
- Schedules Ordering Guide - http//apps.fss.gsa.gov
/cmls - Search for Desk Reference Guide
- Customer Service Director Contact Info -
www.gsa.gov/csd - Additional Information on Services Schedules
Ordering - http//schedulesolutions.net/ - Helpful Search Tool - http//sites.google.com/sit
e/advantageplusbeta/
59Lets Keep In Touch
- Jeff Manthos
- jeffrey.manthos_at_gsa.gov
- (703) 605-5535
- Mark Lee
- mark.lee_at_gsa.gov
- (703) 605-2572
- Steve Sizemore
- steve.sizemore_at_gsa.gov
- (256) 895-3158