Mastering and Using Word 2002

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Mastering and UsingWord 2002

• Napier Judd

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Creating and Modifying Document References

• Objectives
• Insert bookmarks
• Create and modify footnotes and endnotes
• Create a cross-reference
• Create and modify a table of contents
• Create and modify an index
• Use the document map

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Creating and Modifying Document References

• 20.a Inserting Bookmarks
• A bookmark is a reference point in a document
• Used to quickly locate text
• Bookmark names must begin with a letter and
  cannot contain spaces

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Creating and Modifying Document References
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Creating and Modifying Document References

• 20.b Creating and Modifying Footnotes and
  Endnotes
• Used to identify the source of quotations, facts,
  and ideas
• Footnotes appear at bottom of page on which
  referenced text appears
• Endnotes appear at the end of the document text,
  sometimes on their own page

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Creating and Modifying Document References

• 20.b Creating and Modifying Footnotes and
  Endnotes
• Text referenced by footnotes or endnotes is
  followed by a superscript reference mark
• You can view and footnote and endnote text in
  Print Layout view
• In Normal view, display a note pane to view and
  edit the text

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Creating and Modifying Document References

• 20.b Creating and Modifying Footnotes and
  Endnotes
• You can switch footnotes to endnotes and vice
  versa

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Creating and Modifying Document References
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Creating and Modifying Document References
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Creating and Modifying Document References
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Creating and Modifying Document References

• 20.c Creating a Cross-Reference
• Hyperlink cross-references allow you to quickly
  move the insertion point to related topics in a
  large document

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Creating and Modifying Document References
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Creating and Modifying Document References

• 20.d Creating and Modifying a Table of Contents
• A table of contents is a sequential list of
  paragraph or chapter headings and related page
  numbers
• Created with heading styles
• Created with paragraph outline-level formats

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Creating and Modifying Document References
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Creating and Modifying Document References

• 20.d Creating and Modifying a Table of Contents
• Table of contents entries are hyperlinked to
  their respective chapter or paragraph heading
• When you modify the chapter or paragraph heading
  text you must remember to select and update the
  table of contents by pressing the F9 key

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Creating and Modifying Document References
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Creating and Modifying Document References

• 20.e Creating and Modifying and Index
• An index is an alphabetical list of key words and
  phrases matched to page numbers that appears at
  the back of a book or report
• To create an index you select and mark each
  instance of the word, phrase, or symbol

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Creating and Modifying Document References
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Creating and Modifying Document References

• 20.e Creating and Modifying and Index
• After marking all index entries, you then compile
  the index by specifying the indexs style and
  destination
• You must update the index by selecting it and
  pressing the F9 key if you mark additional text
  or delete index marks after the index is created

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Creating and Modifying Document References
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Creating and Modifying Document References

• 20.f Using the Document Map
• The document map is a paragraph heading outline
  you use to quickly move the insertion point to
  different areas of an online document
• You can expand and collapse levels in the
  document map paragraph heading outline

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Creating and Modifying Document References
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Creating and Modifying Document References

• Summary
• Use bookmarks to mark and then locate text in a
  large document
• Use footnotes and endnotes to document the
  sources of quotes, facts, and ideas used in a
  report
• View and edit footnotes and endnotes in Print
  Layout view or in the notes pane in Normal view

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Creating and Modifying Document References

• Summary
• Insert hyperlink cross-references to help online
  readers move quickly to related topics
• Create a table of contents by formatting chapter
  or paragraph headings with heading styles or
  outline-numbered formats
• Insert a table of contents on its own page at the
  beginning of a document
• Remember to update a table of contents when you
  modify the chapter or paragraph headings

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Creating and Modifying Document References

• Summary
• Mark text to be included in an index and then
  compile that index on its own page at the end of
  the document
• Remember to update the index if you unmark text
  in the document
• Use the document map to quickly review different
  text in an online document