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Associated Students Finance Process

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... Students Finance Process. Presented by Nikki Cayanan Schaper, Director of Student Life ... January: Senate Budget Development (SBD) Committee starts ... – PowerPoint PPT presentation

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Title: Associated Students Finance Process


1
Associated Students Finance Process
  • Presented by Nikki Cayanan Schaper, Director of
    Student Life

2
The Budget Process Bylaws Article II. Sec. D
  • Fiscal Year July 1 June 30
  • January Senate Budget Development (SBD)
    Committee starts meeting to determine timeline
    for the process.
  • February
  • Applications are available for line item funding
    for next fiscal year.
  • Line item monies set aside for a specific
    program or area of responsibility. Ex. Alcohol
    Awareness Week, Senate, Executive Board
  • Hearings are held for all requests.

3
The Budget Process Bylaws Article II. Sec. D
  • March
  • SBD Committee deliberates about line item funding
    requests.
  • Prioritizes needs and requests
  • Develops fiscal year budget
  • Presents to Senate at the end of the month
  • Senate has the opportunity to give feedback

4
The Budget Process Bylaws Article II. Sec. D
  • April Senate approves new fiscal year budget.
  • July New budget is effective
  • August May Clubs have the opportunity to
    request funding for activities.

5
AS ACCOUNTS
  • AS General Fund revenue generated from the sale
    of ASB Stickers.
  • Student Representation Fee - 1 fee that students
    pay at registration.
  • Restriction on use only for lobbying efforts,
    travel
  • Campus Center Fee - 1/unit, NTE 10 annually.
  • To be used for the building, maintenance,
    furnishing and operation of the Campus Center.

6
Budget Development Priorities
  • First check anticipated revenue for each account.
  • General Fund 30,000
  • Student Rep 30,000
  • Campus Center 121,000
  • I will only go over General Fund today due to
    time constraints.

7
AS General Fund - Priorities
  • 7 Reserve
  • Areas of Responsibility minimum required to
    operate.
  • Executive Board
  • Scholarships
  • Office Supplies
  • Student Activities (WOW!, Handle Your Business
    Days End of the Year Receptions for ICC and AS.
  • Supreme Court
  • Technology

8
AS General Fund - Priorities
  • Senate ICC
  • Look at line item requests for both clubs and
    programs.
  • Senate Senate programs and campus wide programs
  • ICC
  • club events (line item requests)
  • a bulk of money to be allocated during the
    academic year
  • Senate usually gets 30 more than ICC
  • Campus wide events (line item requests)
  • Senate events

9
Re-Cap
  • You have 2 opportunities to request funds
  • Budget Development Process for next fiscal year
  • Mid-year funding requests to be funded out of
    ICC Additional Club Events line item (5,995
    for Fall Spring)

10
Mid-Year Funding Request Process
  • Complete funding request form
  • Submit to Student Life
  • Senate Finance Subcommittee will discuss it and
    make a recommendation to the Senate.
  • You have the opportunity to come and speak on the
    request.
  • Senate considers it at their meeting.
  • You have the opportunity to come and speak on the
    request.
  • Senate approves/or not approve
  • You have the opportunity to come and speak on the
    Senate Finance recommendation.

11
Tips on Filling out the Form
  • Fill in all questions asked
  • Itemize the breakdown
  • Breakdown cost per student
  • Ensure that all funding is going directly to
    students not non-students!

12
Tips on Lobbying Your Request
  • Minimize cost per student
  • Answer complete all questions on the form
  • Itemize your costs on the form
  • Attach a complete budget for the entire event
    even if you are asking for partial funding.
  • Include a justification on the narrative

13
Tips on Your Presenting to the AS
  • The person completing the form should always be
    the one presenting the information at the
    meeting.
  • TALKING POINTS Try to think of all the possible
    questions they may ask you and how you would
    answer them.
  • Sell the event!
  • Who, what, when, where why
  • How does it fit the mission of SBVC and the AS?
  • How does this event directly benefit students on
    campus?

14
Questions?
  • Call Nikki Cayanan
  • Director of Student Life
  • (909)384-8986
  • dcayanan_at_valleycollege.edu
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