Data Quality Factors

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Mass Activation using GradeSpeed
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• TEAs Student Attendance Accounting Handbook
  requires the District to verify that all
  students are reported on attendance records and
  that no-show students are purged from the
  system.
• The teacher recording the initial absence is
  responsible for the accuracy of the report and
  attests to the validity of the data with his or
  her signature.
• Official attendance is a snapshot taken at
  the designated time.

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The Process

• All students will be scheduled in classes on
  the first day of school.
• All students are considered no-shows until
  coded as physically present in school (enrolled
  or activated) by the teacher.
• After two weeks all no-show students will be
  removed from class rosters.
• Membership counts are critical and only include
  activated students.
• Students may also be enrolled by data clerks
  using lists from the counselors office or
  other school offices.

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Teacher Responsibilities

• Regular Attendance Posting in GradeSpeed
• Take attendance at 1000 a.m. Second period is
  the official ADA posting period.
• Sign the weekly attendance verification report
  that will be provided by the attendance office.
• Return the signed attendance verification report
  to the attendance office within 24 hours of
  receipt.

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Teacher Responsibilities

• If unable to post attendance in GradeSpeed
• Contact the Attendance Clerk immediately.
• Send a student to the clerk to obtain a printed
  class roster.
• The clerk will give the student a printed
  roster.
• Complete the printed attendance roster
  immediately after receiving the document from
  the attendance office.
• Return the completed attendance roster to the
  attendance office no later than 30 minutes after
  receiving the roster.

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Teacher Responsibilities

• For Gradebook Access,
• Use Problems or Concerns
• Your GradeSpeed Campus Contact
• Help Desk 281-9090

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Mass Activation

• Your Gradebook will appear.
• Click on the Attendance icon.

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Mass Activation

• The GradeSpeed Attendance screen will appear.
• On the first day of school each student will
  have theNS (No- Show) button selected.

(See illustration on the following screen.)
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Mass Activation

• For each student physically present, click on
  the E (Enrolled) button.
• List names of students in class but not on
  your list in the Notes area.
• When all students present have been changed to
  enrolled, click on .

(See illustration on the following screen.)
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Mass Activation

• The Are you ready to submit? box will
  appear.
• Review the information.
• If data needs to be changed, click No.
• If data does not need to be changed, click
  Yes.

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Mass Activation

• The Submit button will gray-out and a message
  will display indicating that any additional
  changes must be made by the clerk.
• You will be able to post absences for activated
  students beginning the day after activation.

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Questions