Kaspar Karm

1
REGNO 2007 Riga, Lativa26th to 27th of
November 2007
The interoperability between notaries IS and Land
Register

• Kaspar Karm
• Head of notaries IS division
• Center of Registers and Information Systems
• kaspar.karm_at_just.ee

Lõkke 4, 19081 Tallinn tel [phone] faks
372 646 0165
rik_at_just.ee www.rik.ee
2
Topics

• Quick Statistics
• Introduction
• Inside e-Notary
• Communication of e-Notary
• Communication of Land Register
• Goals of Interoperability
• Interoperability
• Security and X-Road
• Interoperability Procedure
• Comparison to the Time Before
• Conclusion

3
Quick Statistics

• Estonia
• Population 1,3 million
• Over 1 million ID-Cards, Mobile-ID since summer
  2007
• First electronical parliament elections held in
  Estonia in 2007
• 5,5 of total votes made with ID-Cards
• e-Notary Land Register
• 100 of Land Register applications are sent
  electronically
• Over 90 of the Land Register has legal force
• Monthly 9 600 applications and 64 700 enquiries
• Land 45 227 km2
• For a closer look on ID-Cards http//www.id.ee

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Introduction

• e-Notary Information System
• Authentication through ID-Card
• Designed to be used in notaries offices
• Ca. 60 notaries offices, 100 notaries and 500
  other users
• Land Register Information System
• Full interoperability since June 2007
• Used in Land Registry departments
• 4 county courts, 13 registration departments, 60
  assistant judges
• RIK
• We develop, manage and teach

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Inside e-Notary
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Communication of e-Notary
Communication established!
Establishing communication
Communication direction ? Data to e-Notary ?
Data to and from e-Notary
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Communication of Land Register
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Interoperability Procedure

• Notary does electronically
• Enquiries to Land Register
• Data import to the contract (deed) and the
  preparation
• Signing the copy of the contract
• Sending the application with the contract to Land
  Register
• Land Register does electronically
• The registrar receives the application
• META data (participants, objects, state fee, )
• The contract
• Assistant judge makes an entry to the Land
  Register
• The decision is sent automatically back to the
  e-Notary

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Goals of Interoperability

• To improve speed of work
• To minimize paperwork and printing
• Data importing availability
• To send electronic entries
• No bureaucracy
• To create a fully digital register
• To contribute in developing and improving
  effective e-Systems

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Interoperability
XML structured META data
Land Register
Digitally signed contract XML
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Security and X-Road
Internet
https channel
e-Notary Server
Land Register
X-Road Secured Channel
Other registers
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Comparison to the Time Before

• Fast enquiries
• Fast completion of contracts
• No more double work
• Less mistakes
• A higher quality of service for the citizen
• A real-time overview of sent applications
• Shortening of proceeding time 2-3 times!
• Complete digital archive
• Quick, easy, convenient, powerful, secure

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Conclusion

• Real-time overview
• Fast decisions
• Effective
• Good for the citizen
• Interesting future

14
REGNO 2007 Riga, Lativa26th to 27th of
November 2007

• Thank you for listening!

Kaspar Karm Head of notaries IS division Center
of Registers and Information Systems kaspar.karm_at_j
ust.ee