Creating Successful PowerPoint Presentations

1
Creating Successful PowerPoint Presentations
Created by the Instructional Technology Center
2
Module 1 Introduction to PowerPoint
3
Why PowerPoint?

• Focus attention
• Reinforce your message
• Incorporate multimedia
• Cost
• Use technology

4
Features

• A full range of word processing features
• Prefabricated layouts
• Diverse multimedia capabilities
• Exciting animations
• Portability
• Online functionality

5
Menus
Slide Pane
Task Pane
Slide
Drawing Toolbar
6
Module 2 Getting Started
7
DOs and DONTs

• Can you determine what is wrong with the
  following PowerPoint Slides?

8
DOs and DONTs

• Can you determine what is wrong with the
  following PowerPoint Slides?

9
DOs and DONTs

• Can you determine what is wrong with the
  following PowerPoint Slides?

10
DOs and DONTs

• Can you determine what is wrong with the
  following PowerPoint Slides?

11
PlanningLaying the Foundation

• Consider the Audience

• Who are they?
• What is their knowledge level on the topic?

Consider the Message

• What do you want to say?
• How do you want to say it?
• What role (if any) will graphics play in the
  presentation?
• What font will you use? Is it clean and
  readable?
• size 18 and above is ideal

12
PlanningLaying the Foundation
Consider the Content

• What topic(s) will you cover?
• How will you organize the content?
• What time constraints exist?
• Consider a theme to tie it all together.

13
Text

• Do not worry about choosing a fancy or unique
  font.
• Choose a bold, highly visible font of size 18 or
  greater.
• Be consistent!

14
Text

• Another consideration is serif vs. sans serif
  fonts.
• A common serif font is Times New Roman, and a
  common sans serif font is Helvetica.
• Sans serif fonts are more difficult to read and
  tend to be used most commonly in captions and
  titles.
• Note the differences below

15
Bullet Points

• To create a numbered list or a list with bullet
  points, simply highlight the desired text and
  click either of these icons.
• Each time you press Enter or Return, you will get
  a new number or bullet point.
• To edit the list settings, either go to Format
  then Bullets and Numbering or right-click the
  list and select Bullets and Numbering from the
  box that appears.

16
ThemesTying It All Together

• Choosing a theme for all slides makes a
  presentation more cohesive as each slide flows
  into the next.
• Choose a theme that supports the content and does
  not detract from it.
• Choosing the right color or scheme is integral to
  creating a unified, professional presentation.

17
ThemesTying It All Together

• Color contrasts can be used to emphasize a point.
• Colors elicit emotions from the viewer and convey
  a tone for the presentation.
• Beware of certain colors and combinationsthey
  can evoke responses from discomfort to nausea in
  the audience.

18
Implementing a Theme

• The first step to creating a theme is to create a
  Master Slide -- a single layout that can be
  applied to the entire presentation for a more
  unified look.
• This can be done simply by going to Format then
  Slide Design or Slide Layout.
• Pick a design that suits your needs, or create
  your own custom design and select the Apply to
  All option.

19
Implementing a Theme

• A uniform background can also create a cohesive
  design.
• Applying a background is as simple as
  right-clicking on the slide background and
  selecting Background from the menu that
  appears.
• From that menu, you can select a color or image
  that can be applied to as many slides as you
  like.

20
Module 3 Advanced Functions
21
Adding Images
Images used in the PowerPoint should be very
visible of relatively high quality. If it looks
bad on a monitor, it will look even worse when
blown up by a projector.
VS.
22
Adding Images

• To add an image to a slide, go to the Insert
  menu and select Picture.
• From that menu, you can add whatever graphical
  content you choose.

23
Adding Images

• To edit an image, click it and drag the small,
  circular handles to adjust size or rotation.

24
Adding Images

• For advanced editing features, right-click on the
  object and select Format Picture.
• This feature can also be accessed by
  double-clicking the image.

25
Animation and Transitions

• To apply simple animations to objects or text, go
  to Slide Show and select Custom Animation.
• The Custom Animation menu can also be accessed
  by right-clicking on the desired object.
• A Custom Animation menu will appear on the side
  of the workspace. Clicking the Add Effects
  button will display a list of available animation
  types.

26
Animation and Transitions

• Once the animation type is selected, options
  effecting the animation properties such as speed
  and direction become available.

27
Animation and Transitions

• The order of animation can be altered through the
  Custom Animation menu on the right side of the
  workspace.
• Changing the order is a simple as clicking and
  dragging the animation to a new location.

28
Animation and Transitions

• To set the transitions between slides, go to
  Slide Show and Slide Transition.
• Choose a transition and apply it to one slide or
  all slides.

29
Timing Transitions

• Transitions between slides can occur
  automatically or on a mouse click.
• This option is selectable from this menu on the
  lower portion of the right task pane.
• It only appears when choosing transitions

30
Printing Handouts

• PowerPoint offers a useful feature which allows
  the presenter to print a copy of the presentation
  as a handout with one or several slides on one
  page
• To do this, simple select File then Print
  Preview
• From the drop-down menu, select the print style.
  4-6 per page is optimum

31
Finalizing and Polishing
Now that the pieces are in place, you must
ensure that the gears are turning properly by
performing a few simple procedures

• Play the presentation several times, looking
  for anything that does not seem to be working.
• If possible, have an objective party view it
  for a different opinion.
• Test everything! Remember anything that can
  go wrong, will.

32
Finalizing and Polishing

• If time is a factor, practice the presentation
  with a timekeeping device. Leave a some time
  between slides for breathing room.
• Know the machine it will be presented on. A
  slower processor will slow down the presentation.
  Account for this when timing.
• If possible, test the presentation on several
  other computers.

33
Finalizing and Polishing
Remember to save and backup everything often!
34
Packaging the Presentation

• To package a presentation to a CD, click File
  then Package for CD

35
Packaging the Presentation

• Next, simply name the CD and click the Copy to
  CD button on the lower part of the menu that
  appears.

36
Packaging the Presentation

• Next, simply name the CD and click the Copy to
  CD button on the lower part of the menu that
  appears.

• ORSimply drag and drop the PowerPoint file to
  your CD, Floppy Disk, or other storage device.