Crash Course: Microsoft Word 2003

1
Crash Course Microsoft Word 2003

• Tips for Maximizing Microsoft Word

2
Special Characters

• Microsoft Word supports the use of symbols and
  special characters.
• Click Insert from Words menu bar and select
  Symbol to access symbols and special character
  options.
• Word also supports creating keyboard shortcuts
  for frequently used symbols and special
  characters.

3
Formatting Paragraphs

• Use Words Paragraph dialog box to customize
• Indents
• Paragraph spacing
• Paragraph alignment
• How text flows from page to page
• Tab parameters

4
Formatting Lists

• Word supports automatic generation of numbered
  and bulleted lists
• Type the numeral 1, a period, a space, and then
  your text to begin a numbered list.
• Type an asterisk (), a space, and then your text
  to begin a bulleted list.
• Customize bullet and number styles by clicking
  Format Bullets and Numbering and specifying the
  style you wish to use.

5
Using Styles

• Styles provide single-click access to specific
  style and formatting combinations.
• Word supports two style types
• Paragraph styles
• Character styles
• Apply styles by clicking Format Styles and
  Formatting.

6
Using Templates

• All Word documents are based on a template.
• Word uses two types of templates
• Global templates
• Document templates
• Click Tools Templates and Add-Ins to access and
  apply templates.

7
Using Themes

• Themes are similar to Templates, in that Themes
  offer specific design elements.
• Themes are best used to quickly create a
  formatted document.
• Customized templates may often serve you best.
• To apply Themes, select Format Theme.

8
Using Tables

• Word supports basic and advanced table functions.
• Create and modify tables using commands from the
  Tables option on the menu bar.
• Right-clicking highlighted areas calls a pop-up
  menu that also can be used to edit tables or
  configure settings.

9
Creating Diagrams

• Use the Insert Diagram dialog box to create
  diagrams.
• Access the Insert Diagram dialog box by clicking
  its icon from the Drawing toolbar or by clicking
  Insert Diagram.
• Six different diagram options are offered
  Organization Chart, Venn Diagram, Cycle Diagram,
  Pyramid Diagram, Target Diagram, and Radial
  Diagram.

10
Inserting Charts and Excel Data

• Charts make numeric data more compelling.
• Use the Microsoft Graph feature to create charts.
• Import Excel data by cutting and pasting.

11
Track Changes And Comments

• Track Changes empowers collaborative development.
• Use Comments to add notes.
• Use Accept/Reject Changes to complete a document.

12
Creating Forms

• Forms provide a consistent, organized manner for
  collecting information.
• Use the Forms toolbar to create a form.
• Word supports adding customized help text.
• Protect your forms.

13
Creating Form Letters

• Microsoft Words Letter Wizard simplifies the
  creation of professional-looking form letters.
• Access the Letter Wizard by clicking Tools
  Letters and Mailings Letter Wizard.
• Mail Merge simplifies mass distribution.

14
Performing A Mail Merge

• The Mail Merge feature lets you combine the
  elements of a document (such as a form letter)
  with data values from a separate file (such as a
  contacts list).
• Access Mail Merge by clicking Tools Letters and
  Mailings Mail Merge.
• Different versions of Microsoft Word present
  slightly different steps, but the process is
  essentially the same.

15
Creating and Printing Labels

• The Envelopes and Labels feature allows you to
  easily create printed envelopes and mailing
  labels.
• Settings are straightforward use the Envelopes
  tab for envelopes and the Labels tab for labels.
• When creating labels, be sure to specify the
  product number.
• When creating many labels, create a new document
  formatted for your label type or consider using
  the Mail Merge Wizard.

16
Creating Tables of Contents

• Create tables of contents using the Index and
  Tables of Contents tabs.
• Heading styles help build tables of contents.
• Update tables of contents any time revisions are
  made.

17
Using Macros

• Macros assign repetitive actions to a single
  keystroke combination or toolbar icon.
• Create macros by clicking Tools Macro Record
  a Macro.
• Finish a macro by clicking Tools Macro Stop
  Recording.
• When creating a macro, you must specify the
  macros name and storage location.
• You may assign the macro to a toolbar icon or
  keystroke combination.

18
New Features

• New support for shared workspaces empowers
  greater collaboration.
• A new Research pane enables searching the Encarta
  Dictionary, Thesaurus, and Encyclopedia, among
  other services, within a Word document.
• A new Reading pane.