Instructions

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Instructions

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Special thanks to..
For funding the purchase of the CDC Laptop, LCD
Projector, and InterviewTrak
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On-Campus Recruiting On-Line Orientation

• 2000 - 2001
• Career Development Center
• University at Albany

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Introduction

• The On-Line OCR Orientation is intended to serve
  as a supplement to the live orientation sessions,
  a reference for any aspect of On-Campus
  Recruiting (OCR), and a way for students who have
  missed or cannot attend the live session to
  receive the same information.
• Note that the on-line orientation will take about
  25-35 minutes to read through. You will be
  instructed during the orientation regarding the
  steps that need to be completed after you have
  finished the on-line orientation.
• Please be aware that only University at Albany/
  SUNY students are eligible to participate in OCR.
  If you are not a registered student on this
  campus you will not have access to the system, as
  we check Release Form information against the
  University at Albany student database.

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Disclaimer

• YOU ARE RESPONSIBLE FOR THE INFORMATION CONTAINED
  WITHIN THIS ORIENTATION. If you choose not to
  read all of the information and sign the OCR
  Release Form stating that you have completed the
  orientation and know the information, you will
  still be held accountable for knowing the
  information. As with anyone who signs a Release
  Form, any deadline that you miss or problem that
  you encounter with OCR will be your
  responsibility and not the fault of any staff
  member at the Career Development Center.
• Please refer to this site frequently as questions
  arise. If the information contained herein does
  not answer your questions please contact the
  Career Development Center.

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Names You Should Know

• Shirley Downey, Director
• Marie Rabideau, Associate Director
• Sharon Allen, Assistant Director/Internship
  Coordinator
• Beth Conrad, Assistant Director
• Kathy Hornberger, Recruiting Coordinator
• Dottie Dorsey, Receptionist
• Mary Conklin, Secretary

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Where Are We Located And What Are The Hours?

• University Library Basement 69 (518)
  442-5515www.albany.edu/cdc
• Monday - Friday, 830 - 500
• Drop-in Hours MWF 9-11, T TH 1-3E-mail
  career_at_uamail.albany.edu

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What is OCR?

• The CDC facilitates a structured process to bring
  students and employers together on campus to
  participate in interviewing opportunities.
• Through participating in OCR students are also
  eligible to have their resume sent to employers
  who request a resume referral.

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How Can I Be Sure OCR Is For Me?

• OCR is appropriate for anyone depending upon
  their individual employment objectives. The OCR
  program only represents a segment of the overall
  job market. The opportunities available are
  driven by employer demand some career fields and
  some types of employers are well-represented in
  OCR while others are not.
• Students must review available positions and
  employers to see if any meet their employment
  objectives.

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OCR InterviewTrak On-line On-Campus Recruiting

• On-Campus Recruiting is entirely on-line.
• Students will view and apply for listed
  positions, and sign up for interviews on-line.
• Students can interact with the system 24 hours a
  day, 7 days a week.
• Students can create and save up to 10 different
  resumes, a tailored cover letter, and an
  unofficial transcript.
• What other colleges use InterviewTrak?

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Steps for Participating in OCR

• Complete OCR Orientation.
• Complete Release Form and Missed Interview
  sheet deliver to the CDC (ULB 69).
• Develop a resume in a word processing tool.
• Have resume critiqued at the CDC during Drop-in
  hours or One-On-One.
• Register and post resume on-line through JobTrak
  using the following steps.

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Registration Resume Posting Process
Click Here
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Click Here
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(No Transcript)
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(No Transcript)
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Registration Tips Keys

• Complete all fields! However, none of this
  information is released to employers.
• Students who wish to receive information on
  specific topics via e-mail (i.e., workshop
  announcements, special internships, etc.) must
  complete the "Career Center Services Desired
  field on the registration information screens.

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Registration Tips Keys

• Be sure to correctly enter your FULL e-mail
  address. This becomes necessary if you forget
  your password and need JobTrak to e-mail it to
  you. Also, the CDC and employers who want to
  invite you for an interview may e-mail you at
  this address.
• Update this information REGULARLY!
• NOTE Once you complete your registration,
  letting us know via e-mail will allow you to more
  quickly gain access to InterviewTrak! The CDC
  e-mail address is career_at_uamail.albany.edu

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Posting Your Resume
Click Here
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Posting Your ResumeStep 1
Click Here
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Posting Your ResumeStep 2
The CDC does NOT recommend using the Text
Editor feature.
The name you assign is up to you - employers do
not see this information. It is for your own
purposes.
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Posting Your ResumeStep 3
Make sure to change HTML Files to All Files
to view your resume document.
This window appears after clicking on Browse
under Step 3
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Posting Your ResumeStep 4
Click here when finished. You will then see a
preview of your resume. It will look the same
as it does in your word processing tool (i.e.,
Microsoft Word).
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Posting Other Materials

• Cover Letter
• Follow the same steps you did for your resume.
• Unofficial Transcript
• Get your grades from the registrar or PAWS system
  on the U_at_Albany website.
• Write and format your transcript just as you did
  the other two items.
• When formatting, list the class name, grade,
  credit hours.
• Organize it by semester with the most recent
  semester first.
• Include former institutions in the transcript,
  but be sure to note which institution those
  grades are from.

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InterviewTrak
Click Here
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OCR StepsWhat InterviewTrak Looks Like
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InterviewTrak Main Menu

• Use this section to search for employers by
• the date employers are scheduled to interview on
  campus.
• company name. (You may also type in the first
  letter of a companys name. For example, you may
  type in A to view all companies beginning with
  the letter A.) See next screen for More search
  options available
• See next slide for More search options
  available

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InterviewTrak Main MenuBy clicking on More
search options available (See next slide for
details.)
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InterviewTrak Main MenuMore search options
available

• This section allows you to search
• by resume submission deadline (The CDC recommends
  using this as the primary search method.)
• industry, job location, job type
• Simply select the criteria of your search from
  the menus and specify the time frame you are
  interested in viewing.
• The CDC recommends searching over short periods
  of time (i.e. 1-2 weeks at a time) since
  information may change quickly.

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InterviewTrak Main Menu

• Use this to find out if a company has an
  information session scheduled.
• The CDC STRONGLY suggests that you attend these
  sessions. They are not mandatory, but employers
  are VERY disappointed when students fail to take
  the opportunity to meet with them at their
  session. Also, many employers look more
  favorably at candidates who do attend these
  sessions.
• Specify the time frame you are interested in
  and press Search Presentations.
• If there is an information session scheduled
  for a particular employer, the time, date and
  location will be indicated.
• The CDC recommends searching over short periods
  of time (i.e. 1-2 weeks at a time) since
  information may change quickly.

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InterviewTrak Main Menu

• Use this feature to find out if you have been
  pre-selected (invited) for an interview or
  chosen as an alternate.
• This section also tracks and records
• the names of employers you have submitted
  resumes to
• interviews you have already signed up for

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ExampleView a Position Description By Clicking
On The Date
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OCR StepsSubmitting for a Position

Click Here
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OCR StepsSubmitting (Applying for Positions)

• Research positions listed and submit your resume
  on-line for those you are interested in.
• Check deadlines on InterviewTrak periodically as
  information changes daily.
• All application information and special
  procedures are listed with each position on
  InterviewTrak.
• NOTE If the system is not allowing you to
  submit your materials for a position it may be
  the result of you not meeting some requirements
  (i.e. Visa status). Scroll to the bottom of the
  position description and look at the filter
  requirements specified by the employer.

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Key Terms for On-Campus Recruiting

• Submitting Applying for a position listed with
  OCR on InterviewTrak.
• Pre-selected Invited to interview for a
  position with a specific company. Sign-up on
  InterviewTrak.
• Alternate Eligible to sign up for an interview
  on InterviewTrak if invited candidates have not
  filled all slots.

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Keys to Using InterviewTrak

• Read closely and visit the site regularly.
• Type your E-mail Address Correctly!
• ALL dates and company information associated with
  OCR are found on-line through InterviewTrak!
• Update your resumes and profile as information
  changes.

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OCR StepsCanceling an Interview

• Up until 48 hours prior to the interview
  cancellations are done through InterviewTrak.
• 48 hours or less prior to the interview CONTACT
  THE EMPLOYER FIRST. Contact information can be
  found on the InterviewTrak system. THEN, notify
  the CDC so we can change our records and confirm
  your cancellation with the employer.

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MISSED INTERVIEW POLICY

• To NO-SHOW for an interview is unacceptable. Any
  student not showing for a scheduled interview
  will immediately be removed from the
  InterviewTrak system and cannot continue
  submitting resumes or interviewing until sending
  a letter of apology to the employer. A copy of
  that letter must also be submitted to the CDC
  Director in order to be added back into the
  system.
• Any student canceling the day of the interview
  will be considered a NO-SHOW and treated as such.

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OCR StepsInterview Day

• Bring all the necessary materials for the
  interview
• Copies of your resume
• Transcripts (if necessary)
• Check in for all interviews at the CDC, although
  locations are listed on InterviewTrak.
  Interviews may be relocated at the last minute.
• Dress in interview attire.
• Collect business cards or contact information for
  sending a thank you letter. General contact
  information can also be found on InterviewTrak.

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Accepting a Job

• Verbally accept the position.
• Accept the position in writing. (See Cover Letter
  section on web site for sample letter.)
• Cancel previously scheduled interviews and cease
  all interviewing.
• Complete the CDC follow-up employment survey
  accessible via the CDC website or stop by the
  office and complete a paper survey.

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FAQs

• I forgot my password, what do I do?
• Go to JobTrak select "Students Alumni. Click
  on "Forgot your password?" and follow the steps
  outlined. If this doesnt work, contact the CDC
  for assistance.
• What is the school password?
• The school password is your SS.
• I missed a deadline, what do I do?
• Use the employer contact information located at
  the bottom of the position description to send
  your information directly to the employer.
  Inform the employer that if they choose to invite
  you to interview that they will be able to add
  you to their interview schedule on InterviewTrak.

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FAQs

• Im sure I meet the requirements. Why cant I
  submit my resume?
• Scroll to the very bottom of the position
  description and make sure that the filter
  requirements are not screening you out (in most
  cases this will not happen). You should also
  check your profile and make sure that you
  completed all the information accurately.
  (See the example on the next slide.)
• Can the CDC change the filter requirements so I
  can submit my resume?
• The CDC cannot change these requirements since
  they are set by the employer. However, in this
  case the CDC encourages students to send their
  materials directly to the employer. Employers
  will often be glad to look at your materials
  although, when possible, you should always submit
  your resume through InterviewTrak. Employers
  prefer to receive resumes in this manner!

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Filter Requirements An Example
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FAQs

• How do I find out about Company Information
  Sessions?
• Information Session dates are on InterviewTrak
  as part of each position description or can be
  found on the main InterviewTrak page under
  "Presentations."
• The CDC STRONGLY suggests that you attend these
  sessions. They are not mandatory, but
  employers are VERY disappointed when students
  fail to take the opportunity to meet with them
  at their session. Also, many employers look more
  favorably at candidates who do attend these
  sessions.

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Employer Responsibilities With On-Campus
Recruiting

• Employers submit their own position descriptions.
• Employers set their own filter requirements.
• Employers select invited and alternate
  candidates.
• Employers determine whether to accept outside
  resumes or not.
• Employers determine timeline after first
  on-campus interviews with candidates.

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Final Comments

• Be professional in all of your interactions..all
  impressions matter!
• Check your answering machine message. Make sure
  that it is professional!
• Make sure your e-mail address is professional.
  (i.e. NOT hotmama_at_yahoo.com)
• List your GPA on your resume if you meet the
  employers minimum requirements
• If in doubt about any aspect of the job search
  please contact the CDC!
• EVERYTHING associated with OCR is on
  InterviewTrak..READ READ READ!!!

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Events, Workshops, CDC Resources

• Drop-in Hours MWF 9-11, T TH 1-3
• One-on-one appointments
• For Upcoming Events, check the CDC Website
• If you are unclear about any aspect of the OCR
  process, contact the CDC for assistance.

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Thank You!

• Please download the Release Form now
  deliver to the CDC (ULB 69) !!!
• Adobe Acrobat Reader is required
  to view the release form
• Return to CDC Homepage