American Recovery and Reinvestment Act Procurement of Goods and Services

1
American Recovery and Reinvestment Act
Procurement of Goods and Services

• Presentation to State Agencies
• February 27, 2009

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American Recovery and Reinvestment Act
Procurement of Goods and ServicesObjectives

• Consolidate procurement of goods and services
  whenever possible to maximize state and local
  purchasing power.
• Use expedited procurement processes to accelerate
  benefits to Hoosiers and preclude any loss of
  Federal funds due to delay.
• Limit special procurements or the use of other
  non-competitive vehicles to maximize competition
  and accountability for the use of taxpayer funds.
• Use stimulus implementation to transform and
  improve government delivery systems throughout
  Indiana.

3
American Recovery and Reinvestment Act
Procurement of Goods and Services
Request for Proposal (RFP) Process

• Complex and Professional Service Contracts

4
American Recovery and Reinvestment Act
Procurement of Goods and Services
Agency Actions and Timeline

• Designation of lead stimulus procurement official
  by each agency.
• By March 6th, prepare and submit project data
  sheets.
• By March 13th, review major projects with IDOA to
  determine whether to use existing contracts or
  develop competitive procurements.
• Starting March 16th, designate agency team
  members and develop competitive procurements.

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American Recovery and Reinvestment Act
Procurement of Goods and ServicesProject Data
Sheet
6
American Recovery and Reinvestment Act
Procurement of Goods and ServicesAppendix

• Other Purchasing Methods

7
American Recovery and Reinvestment Act
Procurement of Goods and Services
Negotiated Bid Process

• Used for commodity purchases

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American Recovery and Reinvestment Act
Procurement of Goods and Services
Vendor Negotiations
1 week
1 week
2 weeks
Negotiate with Vendor
Award Spot Purchase
Aggregate Spend
What Notify vendor create necessary paperwork
for payment Who IDOA and Agency
What Vendor Negotiations Who IDOA
What Agency determines quantity and available
funds Who IDOA and Agency

• This method is recommended to maximize savings
  when a contract for needed goods and services is
  already established.