Quebec Trip Meeting

1
Quebec Trip Meeting 2
2
Consequences Contracts
Description of the Itinerary
Review of rules Expectations
Security Emergency (Procedures)
Creative Memories
Agenda
Questions Answers
Roles MPO, Parents, Students, Chaperons
Flight Info
Insurance Info
Travel Tips
Forms to be completed
3
Rules Expectations

• Student
• needs to be with another person at all times
• needs to have contact information at all times
  (emergency)
• needs to respect proposed schedule (time of
  departure)
• needs to respect property of others
• needs to consume non-alcoholic beverages ONLY
• needs to consume legal substance ONLY
• needs to follow rules and regulations when
  visiting sites and being in hotels and
  restaurants
• needs to remain with the group at all times
• needs to be in assigned room after 2200
• needs to report any negative behaviors to a
  supervisor
• Needs to follow cell phone policies (in case of
  injury, supervisor will call parents to inform
  them)
• needs to communicate in the language of LOVE
  FRENCH
• needs to know the procedures to follow in case of
  an emergency
• needs to complete assignments provided at many
  sites (homework such as journal entry, question
  booklets, power point presentations, etc.)

4
Consequences Contracts

• If a student chooses NOT to follow the rules and
  regulations during the trip
• Parent / Guardian will be contacted
• 24/7 adult supervision might be in effect
• Student might return earlier to Calgary and
  parent will have to pay extra charges (student
  supervisor) or will have to come to location to
  get the student
• Contract of acknowledgement by student and
  parent (signed in October available at the
  front if needed a remnder.)

5
Friday May 29th

• 800 845 Check in with West Jet Airline -
  Calgary
• 
  International Airport
• 845 1030 Visit with parents Security _at_
  945
• 1030 1612 Travel time from
  Calgary airport to Ottawa Airport
• 1612 1715 Baggage claim / Meeting with MPO
• 
  representatives / Bus
• 1715 1800 Travel from Ottawa Airport to
  Restaurant Lone
• 
  Star Texas Grill
• 1730 1845 Supper at the restaurant Lone Star
  Texas Grill
• 1845 1900 Travel time from restaurant to
  Ghost Gallows
• 
  Jail Tour
• 1900 2100 Haunted Walk Ghost Gallows
  Jail Tour
• 2100 2115 Travel time from Ghost Gallows
  Jail Tour to
• 
  Hotel Saint-Paul Residence
• 2115 2130 Check in at the Hotel room
  allocation
• 2130 2200 Students reflecting journal
  entry question
• 
  booklet
• 2200 2300 Students in their own rooms
  Light out

6
Saturday May 30th

• 700 800 Wake up call getting ready
• 800 900 Continental Breakfast at a
  restaurant
• 900 930 Travel time from restaurant to the
  War Museum
• 930 1100 War Museum Guided Tour
• 1100 1115 Travel time from War Museum to
  Byward Market
• 1115 1245 Byward Market visit lunch (not
  included)
• 1245 1300 Travel time from Byward Market to
  the National Art Gallery
• 1300 1530 Guided Tour of the National Art
  Gallery
• 1530 1545 Travel time from the National Art
  Gallery to Urban Pathway
• 
  bikes
• 1545 1745 Urban Pathway bike ride on the
  canal
• 1745 1800 Travel time from Rideau Hall to
  restaurant East Side Marios
• 1800 1915 Supper at East Side Marios
• 1915 1945 Travel time from the restaurant to
  Rideau Hall PM House
• 1945 2115 Tour Guide of Rideau Hall PM
  House
• 2115 2130 Travel time from Rideau Hall to
  the hotel
• 2130 2200 Students reflecting journal
  entry question booklet
• 2200 2300 Students in their own rooms
  Light out

7
Sunday May 31st

• 700 800 Wake up call getting ready
• 800 830 Check Out travel time from hotel
  to restaurant
• 830 930 Continental breakfast at a
  restaurant
• 930 1000 Travel time from restaurant to the
  Parliament
• 1000 1215 Parliament Tour Peace Tower Tour
  (guided visit)
• 1215 1230 Travel time from Parliament to
  restaurants
• 1230 1330 Lunch (not included)
• 1330 1345 Travel time from restaurant to
  Museum of Civilization
• 1400 1600 Museum of Civilization (guided
  visit)
• 1600 1830 Travel time from Ottawa to Dunns
• 1830 1930 Supper at Dunns (smoked meat
  sandwiches)
• 1930 2000 Travel time from the restaurant to
  Mont Royal Lookout
• 2000 2100 Mont Royal Lookout Facilities
• 2100 2130 Travel time from Mont Royal
  Lookout to Hotel Radisson
• 
  (Laval)
• 2130 2145 Check in at Hotel Radisson and
  room allocation
• 2145 2230 Students reflecting journal
  entry question booklet
• 2230 2300 Students in their own rooms
  Light out

8
Monday June 1st

• 630 730 Wake up call getting ready
• 730 745 Travel time from Hotel Radisson to
  the restaurant
• 745 845 Continental breakfast at the
  restaurant Bocacinos
• 845 915 Travel time from restaurant to
  Biodome
• 930 1200 Biodome Behind the Scene Program
• 1200 1230 Travel time from Biodome to Food
  Court Montreal
• 
  Underground
• 1230 1430 Lunch at Food Court (not included)
  Shopping
• 1430 1500 Travel time from Food Court to Old
  Montreal
• 1500 1800 Notre Dame Cathedral Guided Tour
  Old Montreal Tour
• 1800 1830 Travel time from Old Montreal to a
  French restaurant
• 1830 1930 Dinner at a French restaurant
• 1930 2000 Travel time from restaurant to
  IMAX Theatre
• 2000 2100 IMAX show
• 2100 2130 Travel time from IMAX Theatre to
  Hotel Radisson
• 2130 2200 Students reflecting journal
  entry question booklet
• 2200 2300 Students in their own room Light
  out

9
Tuesday June 2nd

• 700 815 Wake up call getting ready
• 815 830 Travel time from Hotel Radisson to
  restaurant Bocaccinos
• 830 930 Continental breakfast at restaurant
• 930 1000 Travel time from restaurant to
  National Film Board
• 1000 1200 NFB Program
• 1200 1230 Travel time from NFB to Food Court
• 1230 1330 Lunch (not included)
• 1330 1345 Travel time from Food Court to
  Contemporary Art Museum
• 1345 1500 Contemporary Art Tour
• 1500 1530 Travel time from contemporary Art
  Museum to Fine Arts
• 
  Museum
• 1530 1730 John Lennon Exhibit Guided Tour
• 1730 1800 Travel time from the Fine Arts
  Museum to Hard Rock Cafe
• 1800 1915 Supper at the Hard Rock Cafe
• 1915 1930 Travel time from restaurant to Le
  Cirque du Soleil Theatre
• 2000 2130 Le Cirque du Soleil Presentation
• 2130 2200 Travel time from Le Cirque du
  Soleil to Hotel Radisson
• 2200 2230 Students reflecting journal
  entry question booklet
• 2230 2300 Students in their own room Light
  out

10
Wednesday June 3rd

• 700 800 Wake up call getting ready
• 800 830 Check Out Travel time from hotel
  to Boccacinos
• 830 930 Continental breakfast at Boccacinos
• 930 1230 Travel time from restaurant to
  Quebec City
• 1230 1345 Lunch in Old Quebec (not included)
• 1345 1400 Travel time from restaurant area
  to Costumed Tour Office
• 1400 1530 Old Quebec Tour Costume Program
• 1530 1600 Travel time from Old Quebec to
  Abraham Plains
• 1600 1730 Soccer game and freeze-bee game on
  the Abraham Plains
• 1730 1800 Travel time from Abraham Plains to
  restaurant St- Hubert
• 1800 1900 Supper at restaurant St-Hubert
  (chicken)
• 1900 1915 Travel time from restaurant to a
  Bowling Alley
• 1930 2100 Bowling
• 2100 2130 Travel time from the Bowling
  Alley to the Hotel Quebec
• 2130 2200 Check In room allocation
• 2200 2230 Students reflecting journal
  entry question booklet
• 2230 2300 Students in their own room Light
  out

11
Thursday June 4th

• 630 730 Wake up call getting ready
• 730 800 Travel time from Hotel Quebec to
  restaurant Tomas Tam
• 800 900 Breakfast at Tomas Tam
• 900 930 Travel time from restaurant to
  LObservatoire
• 930 1030 Visit of the Observatoire
• 1030 1100 Travel time from the Observatoire
  to Le Château Frontenac
• 1100 1200 Le Château Frontenac (Guided Tour)
• 1200 1215 Travel time from Le Château
  Frontenac to restaurants
• 1215 1315 Lunch in Old Quebec City Not
  included
• 1315 1330 Travel time from Old Quebec City
  to La Citadelle
• 1330 1430 La Citadelle (Guided Tour)
• 1430 1500 Travel time from La Citadelle to
  Les Chutes Montmorency
• 1500 1600 Visit of Les Chutes Montmorency
• 1600 1630 Travel time from Les Chutes
  Montmorency to Hotel Quebec
• 1630 1800 Getting ready for Fancy Dinner
• 1800 1815 Travel time from Hotel Quebec to
  restaurant lAstral
• 1830 2045 Dinner at lAstral (revolving
  restaurant similar to Calgary
• 
  Tower)
• 2045 2100 Travel time from lAstral to Hotel
  Quebec

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Friday June 5

• 715 815 Wake up call getting ready
• 815 830 Check Out
• 830 900 Travel time from Hotel Must to
• 
  restaurant
• 900 1015 Continental breakfast at a
  restaurant
• 
  (Breakfast buffet)
• 1015 1030 Travel time from restaurant to
• 
  Martello Tower
• 1030 1130 Martello Tower Program
• 1130 1200 Travel time from Martello Tower to
  
• Les
  Galleries de la Capitale
• 1200 1345 Lunch at Food Court (not included)
  
• 1345 1645 Travel time from Quebec City to
• 
  Montreal
• 1700 1815 Buffet Supper at a restaurant
  Vichy
• 
  (buffet supper)
• 1815 1845 Travel time from Montreal to
  airport
• 1845 2045 Check in with West Jet Airline
• 
  Security

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Security Procedures

• Phone Numbers available to students and parents
• Mr. Christian [phone]
• MPO (Service provider) [phone]
• Ms. Linda Lytle [phone]
• Hotel (Ottawa) [phone]
• Radisson Laval Hotel (Montreal) [phone]
• Hotel MUST (Quebec City) [phone]
• Buddy system at all times
• Contact information with student at all times
• Use of money pouch
• Use of an adult to carry large amount of money
• Use of a scarf to visually identify GP Vanier
  students
• List of students' cell phone number
• For each location, student will know the
  emergency procedures and exits

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Roles MPO / School

• MPO will provide the following services
• Pre-organize on-site activities in collaboration
  with M. Christian
• Meet group at airport
• Provide all ground transportation
• Provide guide and security guard
• Provide or make arrangements for all meals and
  accommodation
• Book flights
• School representatives will be in charge of the
  following
• Safety of the students at all times
• Inform students of risks and alternatives
• Supervision and preparation of students
• Communicate behavioral, academic and character
  expectations to the students

15
Roles Students Parents

• Students
• need to follow rules and regulations mentioned
  previously
• communicate with a supervisor concerns and
  questions
• Follow cell phone policies
• Will do a research of one of the site prior the
  trip
• Will receive a Livret de Voyage for journal
  entries and specific questions for sites
• Will need to take pictures of sites and events
  for follow-up presentation to Grade 7 students
  Grade 9 FLA teacher
• Parents
• need to communicate all pertinent information to
  a school representative when necessary
• provide transportation to and from Calgary
  Airport
• complete and sign all required documentation
• make sure that full payment have been given to GP
  Vanier

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Insurance Info

• MPO Insurance includes
• Trip Cancellation
• Medical
• Trip Cancellation by the CBE
• CBE provides also students with Medical travel
  Insurance
• If student needs to see a doctor, he/she will
  have to use their Alberta Health Care card
• if asked to pay, amount will be placed on my
  personal VISA or School Visa and family will
  reimburse me upon return

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Forms to be completed.

• Consent of Parent or Guardian and Acknowledgement
  of Risk for a C-trip
• Photocopy of Alberta Health Care Photo ID
• Note from a legal guardian if the student will be
  leaving the group during the trip (visiting
  relatives, friends, etc.)
• Choice for Fancy dinner (crosscheck name)
• Insurance Waiver
• Sign IN Cell phone (students parents)
• On the counter
• Food allergies / Restrictions
• Passenger Information for ticket please make
  sure name is adequate on the sign in sheet
• Room allocation for Hotels (3- 4 students)

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Travel Tips

• Refer to hand out for restriction for luggage
  (weight / size / cost for extra luggage / etc.)
• Carry-on Bottle sharp objects
• Bring cloth that you can wear more than once if
  possible
• Look at weather report a week prior
• Proper footwear for walking and appropriate cloth
  
• Bring what you can carry (1 suitcase 1 carry on
  )
• Medication should be in their original container

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Flight Information

• Departure (Friday May 29th )
• West Jet 540 Calgary/Ottawa (1035am/ 1612pm)
• BE AT THE AIRPORT AT 8 AM (WEST JET COUNTER)
• Return (June 5th )
• West Jet 655    Montreal/Calgary (905pm/1132pm)
• If Late for meeting at the Calgary Airport,
  please call
• Mr. Christian Roux _at_ 828-4718 (May 29th)
• Ms. Linda Lytle _at_ 828-4717 (June 5th)

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Questions Answers