Jerry Held

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Joel Summers

• SVP, HRMS Global Development
• Oracle Corporation

Martin Hunt Programme Director, HR Shared
Services Lloyds TSB

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Optimizing the Workforcewith Oracle HRMS
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Oracle HRMS Strategic Intent
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The Changing HR Business Environment

• Changing employee motivations
• Increasing valuation of Human Capital
• Rapid adoption of the Internet
• Global workforce
• Cost Reduction

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Workforce Optimization viaB2E Business to
Employee

• Workforce Optimization is achieved when Human
  Capital is aligned with the organizations key
  initiatives in order to gain the highest possible
  operational efficiency.
• B2E is the automation of the entire
  business-to-employee relationship via the
  Internet.

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B2E Ingredients
Knowledge Delivery
Portal / Dynamic Content
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Adoption Trends B2E Applications
100
EmployeeSelf-Service
90
Percentage of Use
80
70
Manager Self-Service
60
50
PortalComponents
40
30
Strategic andCollaborativeComponents
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Giga Forecast
10
0
1996
1998
2000
2002
2004
Source GiGa Information Group, 2001
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The B2E Value Proposition

• B2E has a strong ROI by reducing
• Processing costs
• 60 to 90
• Cycle Times
• from weeks to seconds
• Phone calls
• 50
• Errors
• 75

Net Benefits
Source GiGa Information Group, 2001
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Oracle E-Business Suite Leveraging the
Information Architecture
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R11i E-Business Suite
Fully Integrated, Global Application
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HR the foundation for the entire business
Inventory
Projects
MRP
General Ledger

• Employees
• Organizations
• Jobs and Positions
• Hierarchies
• Locations

• Set of Books

• Employee
• Assignment

• Employee
• Organizations

• Payroll

Human Resources
Human Resources

• Employees
• Locations

Sales management
Customer Relationship management

• Employees
• Assignments

• Employees
• Assgts

• Employees

• Employees
• Jobs and Positions
• Locations

• Employees

• Employees

Fixed Assets
Accounts Payables
Purchasing
MRP
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Information Architecture

• Unified Data Eliminate Fragmentation
• Cohesive, consistent, integrated data
• Open, accessible data / information
• Minimum possible operational data bases
• Single global instance or regional service
  centers
• Complete Process Automation
• Comprehensive, configurable processes
• Integrated business flows

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Open

• Published data model
• 500 inbound Application Programming Interfaces
  (APIs)
• The Data Pump
• 100 outbound views
• The System Extract Facility
• HR-XML Consortium Charter Membership

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The Collaborative HR Community Inside
Intranet
HR professionals
Managers
Users of people information
Employees
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The Collaborative HR Community Outside
My organization
My extended community
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Global Single Data Model, Single Process
Model, Multi-national data base, Global workforce
mgmt.
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HRMS Global/Local Approach
Local Reporting
Statutory Rules
Global Core
Cultural Processes
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Compliance Extensions

South Africa Saudi Arabia (local) Korea Singapore
Japan New Zealand Australia Hong Kong
United States
Canada Netherlands Ireland Germany Belgium
UK France Italy Denmark (partner)
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Oracle HRMS
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HRMS Product Family
Training
Self-Service
Business Intelligence
Oracle Web Employees
Local Extensions
Vertical Extensions
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HR Comprehensive, Efficient, Commercial
Public Sector, Global
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Flexible People Management

• Streamline high volume processes
• Rapid data entry
• Configuration to suit the exact needs of users
• screen and tab design combining person,
  assignment, address, bank details and SI types
• Quick retrieval of common queries (e.g., call
  center support)
• One-page hires or applicant entry (seeded)
• Workflow notifications
• Event-based navigation and checklists
• Upgradeable

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End-to-End Competency Management
Acquire, improve, retain, and deploy key skills,
knowledge, and abilities of your workforce

• Identify the competencies required for each job
• Match people to jobs
• Record deployment constraints and preferences
• Set targets and measure competencies
• Improve skills with integrated training
• Conduct appraisals, career planning

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Position Control

• Prepare and export or import position budgets
• Route and approve transaction data using Oracle
  Workflow
• Manage commitments / encumbrances
• Establish pooled positions
• Reorganize position mass move and copy
• Cost to multiple funding sources

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Position Control
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Workforce Budgeting

• HR budgets
• Track monetary values salary and bonus
• Track non-monetary values headcount and FTE
• Process budget worksheets
• delegate a budget worksheet to a manager
• route a budget worksheet for approval
• Report actual expenditures, budget commitments,
  and variances

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Workforce Budgeting
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Collective Agreements
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Disability Incident Tracking
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Payroll Powerful, Extensible, Multi-national, Com
mercial Public Sector
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Payroll Architecture Highlights

• Core Plus architecture global payroll engine
• Open business rules processor
• Elements, Element Links, Fast Formulae
• Flexible, at-will execution
• Instant rerun(s) for employees with errors
• Runs, reruns for individuals or groups
• Concurrent online batch operation
• Highly scaleable automatic parallel processing
• Continuous calculation
• Robust retro-active processing

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Scaleable
Computer Processor
Employees to be processed
CPU 1
CPU 2
Abercrombie, Joe Alley, Samantha Brookstone,
Tina Buffers, Sam Capital, Ed Ceaton,
Holly Drumb, Mary . . . . . . . . . . .
. . . . . . . . Ziggy, Johnny

Each processor processes a group of (20)
employees
CPU 3
CPU 4


CPU 5
CPU 6



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Benefits Total compensation management, Highly
configurable
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Compensation Benefits

• Global framework for management of total
  compensation
• Bonuses
• Stock option grants
• Health and Welfare
• Company car allowance
• Insurance,
• Web-based, employee elections
• Choices
• Dependent and Beneficiary designation

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Oracle (Advanced) Benefits

• Designed for complex plan and program management
• Ideal for shared service centers, benefits call
  centers

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Self-Service Comprehensive, Multi-audience, Conf
igurable
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HRMS Self-Service
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Self-service Framework

• Policy enforcement through workflow
• dynamic routing and approvals
• Intuitive user interface
• Human Factors designed
• Usability Lab tested
• Integrated links
• tip help, iHelp, partner links
• Configurable
• Screen Contents
• Workflow / Processes
• Organizational look and feel

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Extensible, Configurable
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Human Resource Intelligence The Daily Business
Close
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Human Resource Intelligence
Embedded Data Warehouse
Summarized Enterprise Data
or
Oracle Applications Operational Data
Detailed Transactional Data
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HRMS Business Views

• Shipped as part of Oracle HRMS suite
• 100 views
• absence and accruals
• personal data (personal details, contacts,
  addresses)
• assignments, grades
• application history
• jobs, positions and vacancies
• compensation (salaries, grade steps, benefits
  enrollments)
• career (competencies, service, schools,
  qualifications)
• recruitment( application history, vacancies)
• training
• employee movements (hires, terminations,
  transfers, service)

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Portal Delivery the Daily Business Close

• Roles-based
• Configurable
• Access related applications
• Just-in-time education
• Unified view

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Time Labor Multiple entry interfaces, Central
time repository
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Oracle Time and Labor

• Rules-based time calculations
• Work patterns
• Self Service entry for employee or contractor
• Rapid timekeeper batch time entry
• Highly configurable timecard incl. auto-gen
• Multiple application approvals
• Disconnected entry via spreadsheet
• Open APIs for 3rd party inputs timeclocks,
  schedulers, PDAs, etc.

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Oracle Time Labor
Mobile Phone
Projects
3rd Parties
The Time Store
HR
PDA
Project Resource Management
Payroll

• Shared HR

Self Service

• Raw Time

Projects Exception Non-Projects Manufacturing
Manufacturing

• Validation

CRM

• Approvals

AP
Spreadsheet
3rd Parties
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Learning Comprehensive, Blended Learning
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Search for a Course
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Enroll in Offering
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Offering in iLearning Player
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Employee Training History
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iRecruitment End-to-end, Loop Around
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iRecruitment
End-to-End Recruitment Automation

• Hire
• Manager iRecruitment
• Candidate Recruitment Center
• College Recruitment Center
• Recruiter Self-Service

• Budget
• Establish plans
• Define requirements
• Set up job openings

• Hiring Analysis
• Time to Fill
• Cost per Hire

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Progress Job Applicants

• Manage high volumes of applicant status changes
  through mass updates
• Initiate interview communications
• View assessment and interview results
• Initiate medical, reference, background checks
• Create on-line offers

Reject
Refer Hold
Screen
Assessments Interviews Tests
Medical References Pre-hire checks
Offer Hire
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Integration
HRMS
iRecruitment
eBusiness
Job Ads
Work structures
Compensation
iMarketing/ CRM
Assessments
Schools/colleges
Employees
Competencies
Budgeting
Recruitment security
Applicants
Projects
Qualifications
Applicant assignments
Benefits
Extra applicant information
Financials
Requisition and vacancy
Recruitment activity
Absences
Exchange
Ad schedule
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