Improving Lives. Improving Texas.

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Writing Outcome Summaries
Kyle Merten, Extension Associate, Organizational
Development Unit kmerten_at_tamu.edu 979-845-6511
Improving Lives. Improving Texas.
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One / Two Page Summaries

• Tell the story of your outcome program
• Min. 3 per county (4-H, ANR, FCS)
• Should be copied and pasted into the TExAS system
  or uploaded as pdf
• Use with stakeholders (committees, participants,
  county commissioners, Mid-mgt, etc.)
• Are also important in moving up the career
  ladder.

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RELEVANCE
RESPONSE
RESULTS
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Step 1 - Relevance/Issue Description

• Relevance reason the educational program was
  implemented.
• Typically three sentences revealing the
  importance of the issue and how education can
  help fix it.

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Step 1 - Relevance/Issue Description

• ONE SENTENCE ON THE IMPORTANCE OF THE TOPIC TO
  THE COUNTY. This can include figures, number
  impacted, etc.
• Examples
• The main agriculture income receipts in Eastland
  County are beef and forage production.
• According to DSHS,18 of Cochran County residents
  receive food stamps.
• Teen drivers have the highest crash risk of any
  age group. Per mile traveled they have the
  highest involvement rates in all types of crashes
  (National Highway Transportation Safety Agency,
  2002)

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Step 1 continued

• ONE SENTENCE ON THE ROLE EDUCATION CAN PLAY IN
  ADDRESSING THIS ISSUE.
• Examples
• In order to increase profitability, it is
  important to educate our livestock and forage
  producers about current practices and
  technologies associated with these topics.
• Early detection education is an important way to
  reduce the impact of cancer.
• With limited resources of a small community/city
  it is important that Extension offers support and
  enrichment to students.

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Step 1 continued

• ONE SENTENCE ON WHERE THE ISSUE WAS IDENTIFIED.
• Examples The Eastland County Ag Natural
  Resources Program Area Committee and subject
  matter specialist suggested that educating
  agricultural producers in Eastland County would
  help increase profitability in livestock and
  forage production.
• Young County citizens involved in the 2004Texas
  Community Futures Forum identified the need to
  promote tourism to increase the local economy.
• The trend of childhood obesity is realized as the
  percentage of young people who are overweight has
  more than doubled in the last 20 years.

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Step 2 Target Audience

• ONE SENTENCE ON THE TARGET AUDIENCE. Some folks
  want to talk a little more about the target
  audience here. That is fine. You may want to
  provide some demographic information here as
  well. That is up to you.
• Examples This program was targeted towards
  approximately 500 purebred and commercial beef
  cattle producers.
• This program targeted senior citizens with Type 2
  diabetes at Pampa congregate meal sites in
  Wheeler County.
• The program was targeted to at risk and
  economically disadvantaged youth at the Vernon
  Boys and Girls Club.

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RELEVANCE
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Step 3 - Response Events / Activities

• ONE SENTENCE THAT DISCUSSES THE PROGRAM THAT WAS
  DEVELOPED. THEN, YOU WILL WANT TO LIST THE
  ACTIVITIES THAT MADE UP THE PROGRAM OR A LIST OF
  TOPICS COVERED. YOU MAY ALSO WANT TO PROVIDE A
  BRIEF NARRATIVE OF EACH ACTIVITY.
• Example. Texas Cooperative Extension in Eastland
  County developed the following activities to
  address this relevant issue
• Eastland County Livestock Field Day (April, 2005)
• Multi county Forage Field Day (February, 2005)
• Heart of Texas Cow Calf Clinic (May, 2005)
• Brush Control Clinic (October, 2005)
• Pasture to Packer Program (year round)

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Step 4 Partnerships Collaborators

• ONE SENTENCE THAT DISCUSSSES PARTNERSHIPS
  COLLABORATORS WITH THE PROGRAM.
• Example. The Non-profit management Center of
  Wichita Falls spearheads the Teens Make A
  Difference Day which contributed greatly to the
  success of this youth outcome.

OPTIONAL
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RESPONSE
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Step 5 - Evaluation Strategy

• ONE SENTENCE ON THE EVALUATION STRATEGY.
• Example. An evaluation instrument (retrospective
  survey approach) was utilized to measure
  programmatic impact.
• ONE SENTENCE ON THE RESPONSE RATE.
• Example. A total of 17 of 25 (68.0) returned on
  the retrospective post instrument.

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Step 6 - Results

• BULLET STATEMENTS / TABLES REVEALING RESULTS.
• This is the tough part.
• Here are a couple of points to keep in mind
• Try to list most significant changes first.
• List totals and percentages

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Step 6 Order of Results

• Behavior
• Knowledge
• Open-ended
• Demographics
• Satisfaction
• Whats next

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Step 6 - Results for Behavior

• Forty participants responded to the instrument
  (100 response rate)
• 36 of 40 respondents (90) said they will reduce
  illicit use of pesticides in predator control.
• 20 of 40 respondents (50) said they will
  definitely adopt non-lethal approaches.
• 12 of 40 respondents (30) said they will
  definitely use foothold traps and snares.
• 8 of 40 respondents (20) said they will
  definitely use aerial gunning and calling
  techniques.

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Step 6 Results - Knowledge

• 7 out of 15 (46.7) said they understood proper
  spray conditions at a good or excellent level
  before the program
• 14 out of 15 (93) said they understood proper
  spray conditions at a good or excellent level
  after the program.
• Percent Change (percent after percent before)
  / percent before 100
• (93 - 46.7) / 46.7 100 100

Fifteen participants noted a 100 increase in
knowledge related to understanding spray
conditions (7 of 15 before program vs. 14 of 15
after program).
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Step 6 - Results (Tables)
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Step 6 - Results (Tables)
TITLE

• Table 1. Mean score differences using a Likert
  scale to reveal perceptual knowledge concerning
  the Eastland County Livestock Field Day increases
  using a retrospective post evaluation strategy.

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Step 6 - Results (Open Ended Responses)

• Place all answers under the question
• Color code responses
• Ordering responses
• Summarize responses based on colored themes

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What is one thing you will go home and implement?

• Washing my hands
• Wash vegetables
• Cook hamburger meat thoroughly
• Place vegetables in refrigerator immediately
• Sanitize hands
• Clean vegetables
• Dont cross contaminate meat with vegetables
• Cook ground beef to well done
• Wash hands completely
• Cook ground meat to at least 163 degrees

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What is one thing you will go home and implement?

• Washing my hands
• Wash vegetables
• Cook hamburger meat thoroughly
• Clean vegetables
• Sanitize hands
• Clean vegetables
• Dont cross contaminate meat with vegetables
• Cook ground beef to well done
• Wash hands completely
• Cook ground meat to at least 163 degrees

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Ordering Responses

• Sanitize and wash hands (Frequency 3)
• Clean and wash vegetables (Frequency 3)
• Cook ground beef thoroughly (Frequency 3)
• Dont cross contaminate meat with vegetables
  (Frequency 1)

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Results - Satisfaction

• 22 of 22 (100) respondents stated they were
  mostly or completely satisfied with the
  information being easy to understand.
• 20 of 21 (95.24) respondents stated they were
  mostly or completely satisfied with the
  helpfulness of the information in decisions about
  your own situation.
• 20 of 22 (90.91) respondents stated they were
  mostly or completely satisfied with the
  timeliness of information.
• 19 of 22 (86.36) respondents stated they were
  mostly or completely satisfied with the
  completeness of information given on each topic.

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Results - Other

• Pictures complete the story
• ADD THEM!!!
• Self testimonials
• Add a few if you have them
• Do NOT use participant names with testimonials.

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RESULTS
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Summary of Results

• SUMMARY SENTENCE (OR TWO OF RESULTS).
• Example. Results indicate that the Livestock
  Forage Profitability Program in Eastland County
  met its objectives of increasing knowledge of
  livestock producers. The greatest perceptual
  knowledge change was for the topics associated
  with the length of time to control brush,
  importance of timing of herbicide applications,
  not to over apply herbicide, conditions for
  proper herbicide spraying, and carriers of
  herbicide application.

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Acknowledgements

• SOME FOLKS LIKE TO LIST SPEAKERS THAT HELPED.
  THEY ALSO LIKE TO SHOW APPRECIATION FOR GROUPS
  AND OTHERS THAT HELPED WITH THE PROGRAM. AN
  EXAMPLE IS BELOW.
• Example. Special thanks to the following experts
  for presenting at these activities Dr. Larry
  Redmon, Dr. Ron Gill, Jay Harris, Shannon
  Thompson, Dr. Buddy Faries, Dr. Jason Cleere,
  Matt Brockman, Dr. Gerald Evers, and Dr. David
  Anderson.
• Example. Additional thanks are due to the
  developers of the Youth County Government
  Curriculum and the resources they provided, and
  to Miami Indpendent School District for their
  cooperation and assistance in promoting and
  implementing this program.

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Acknowledgements

• Dont forget!!!
• Send this summary to the people that supported
  the program!!!

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Future Program Actions

• ADD ONE SENTENCE ON HOW THESE RESULTS WILL BE
  BENEFICIAL IN THE FUTURE.
• As we continue to address this local issue in
  XXXXXX County, this has helped provide future
  programmatic efforts. These data will be used
  with the XXXXXXX Committee or Board.

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Summary

• Write toward the Three Rs!!!
• Impact statements are what makes us accountable.
• There are people to help!!! You are not alone!!!
• Special thanks to Dr. Chris Boleman for the
  content of this presentation!

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DATA ANALYSIS!!!!
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Coding Entering Quan. Data

• 1-Code all surveys with a number upper right
  hand corner

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Code
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Coding Entering Data

• 2- Circle or highlight answer that needs to be
  placed into the database (in different color).

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Coding Entering Data

• 3-Place a numeric value for each statement.

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Coding Entering Data

• 4-Enter data into a spreadsheet (one survey at a
  time).

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Coding Entering Data

• 5-Continue entering data until all surveys are
  entered.

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Setting up a spreadsheet like this allows me to
run frequencies, percentages, means, etc.
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Analyzing Data in Spreadsheets

• Do I have to type in these formulas every time?

NO!!! Highlight the slides and then drag
your mouse under each column. It will figure
each for you!!!