IT Solutions for Government AgenciesSch 70

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GSA Information Technology, What is Right for
You? www.gsa.gov/itcenter
IT Schedule 70 Contracting Officer, TBD Center
for IT Schedule Program, Office of GWAC and IT
Schedule Programs Spring 2009
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Agenda

• ITS Great Government Through Technology
  Customer Benefits
• IT Schedule 70 Overview
• Procurement Methods to Meet Your Needs
• DoD, Civilian and Municipal Ordering Procedures
• Other ITS Products and Services Offerings
• GSA Training Resources
• Related Links
• Points of Contact
• Q A

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Great Government Through TechnologyCustomer
Benefits
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Great Government Through Technology Customer
Benefits

• Simpler Acquisitions
• High Quality, Best Value Products, Services
  Solutions
• Flexible Options
• Compliance with FAR

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Traditional Procurement Methods

• Formal Solicitation
• Process/Synopsize procurement
• Very-time consuming, averaging up to 268 days
• High Administrative Costs
• An Increases in the Chance of a Protest

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Customer Benefits IT Schedule 70 Procurement
Methods

• Simpler Acquisitions
• Pre-competed contracts
• Reduced procurement lead-time (less paperwork and
  documentation)
• Direct relationship with contractor
• No synopsis required
• No need to write an RFQ

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Customer Benefits IT Schedule 70 Procurement
Methods

• Flexible Options
• Blanket Purchase Agreements save time money
• Customized Integrated Solutions (Contractor
  Teaming Arrangements)
• Options of easy online ordering
• Easy payment options (Governmentwide purchase
  card)

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Customer Benefits IT Schedule 70 Procurement
Methods

• High Quality, Best Value Products, Services
  Solutions
• Volume discounts and spot reductions
• Robust, state-of-the art commercial technology
  and high quality services
• No additional administrative costs
• On-site training available on how to use the
  Schedule

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Customer Benefits IT Schedule 70 Procurement
Methods

• Compliance with FAR
• Enable you to comply with Federal Acquisition
  Regulation (FAR)
• Assistance with meeting socioeconomic goals
• Prices, terms and conditions are determined fair
  and reasonable

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Customer Benefits Small Business

• Estimated 80 of all IT Schedule 70 contracts are
  held by Small Business
• More than 40 of all IT Schedule 70 Sales by
  Customer Agencies are with Small Business
• Help you meet your socio-economic goals

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Customer Benefits Small Bus. ProcurementGSA
Can Help!

• All small businesses should have the maximum
  practicable opportunity to participate in
  providing goods and services to U.S. Government
  (Small Business Act)
• The Small Business Administrations (SBAs)
  statutory government-wide procurement goals
• 23 of an agencys prime contracts for small
  businesses
• 5 for small disadvantage businesses (prime
  subcontracts)
• 5 for women-owned small businesses (prime
  subcontracts)
• 3 for HUBZone businesses (prime and
  subcontracts)
• 3 for service-disabled veteran-owned small
  businesses (SDVOSBs)
• (prime subcontracts)
• GSAs Multiple Award Schedule (MAS) Program can
  help you identify and include these companies in
  the competition for your agencys business!
• SBA negotiates annual procurement preference
  goals with each federal agency and reviews each
  agencys results. SBA ensures that the mutually
  established cumulative goals for all agencies
  meet or exceed the government-wide 23 small
  business goal.

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IT Schedule 70 Overview
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IT Schedule 70 Sales Trend

• FY08 Sales
• Total Sales
• 16.5 Billion
• Software
• 1.9 Billion
• Hardware
• 3.4 Billion
• Services
• 10.9 Billion

Approximately 5,000 Contracts
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IT Schedule 70 The Program

• ID/IQ contracting vehicle to procure IT
  integrated solutions
• Ordering Agency selects commercial products and
  services based on Best Value to the end-user
• IT products and services offered are defined as
  commercial in accordance with FAR Part 12

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IT Schedule 70 Products and Services You Need
SIN Description 132 3 Leasing of Product 132
4 Daily/Short Term Rental 132 8 Purchase of
Equipment 132 9 Purchase of Used or Refurbished
Equip. 132 12 Maintenance of Equip./Repair 132
32 Term Software Licenses
SIN Description 132-33 Perpetual Software
Licenses 132 34 Maintenance of Software 132
50 Training Courses 132 51 IT Professional
Services 132 52 E-Commerce Services 132
53 Wireless Services
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IT Schedule 70 Products and Services You Need
SIN Description 132 60A Electronic
Credentials, Not Identity Proofed 132 60B
Electronic Credentials, Identity Proofed 132 60C
Digital Certificates, including ACES 132 60D
E-authentication Hardware Tokens 132 60E
Remote Identity and Access Managed Service
Offering 132 60F Identity and Access
Management Professional Services 132 61
Public Key Infrastructure (PKI) Shared Service
Provider (SSP) Program 132 62 HSPD-12
Product and Service Components
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IT Schedule 70 State Local Cooperative
Purchasing

• Section 211 of the e-Gov Act of 2002
• Applies to Consolidated schedule with IT Special
  Item Numbers (SINs)
• Authorized Users
• All states, counties, municipalities, cities,
  towns and townships
• Tribal Governments
• Public Authorities
• School Districts and Colleges

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IT Schedule 70 Disaster Relief Purchasing

• Section 833 of the John Warner National Defense
  Authorization Act for Fiscal Year 2007
  establishes
• Use of Federal Supply Schedules by State Local
  governments for disaster recovery
• Advanced purchasing for disaster preparedness
  only if major disaster is declared by the
  President or deemed necessary to facilitate
  recovery, e.g. terrorism, nuclear

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Procurement Methods to Meet Your Needs
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Procurement Methods - Traditional

• Traditional Method
• Formal Solicitation
• Process/synopsize procurement
• Very-time consuming, averaging up to 268 days
• High Administrative Costs
• An Increases in the Chance of Protest

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Procurement Methods Blanket Purchase Agreements

• Blanket Purchase Agreements (BPA)
• Simplified acquisition method that government
  agencies use to fill anticipated repetitive needs
  for supplies or services. BPAs are like "charge
  accounts" set up with trusted suppliers.
• Contractor delivers commercial products or
  services according to a defined scope of work,
  for a firm, fixed-price.
• Agencies vendors like BPAs because they help
  trim the red tape associated with repetitive
  supply purchasing. Once set up, repeat purchases
  are easy for both sides.

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Procurement Methods Blanket Purchase Agreements
SAMPLE
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Procurement Methods Blanket Purchase Agreements
SAMPLE
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Procurement Methods Contractor Teaming
Agreements

• Contractor Team Arrangements (CTA)
• Arrangement between 2 or more Federal Supply
  Schedule (FSS) contractors to work together to
  meet agency requirements
• Each member has a FSS contract
• Specific duties assigned to each team member in
  writing
• Government has privity of contracts with all team
  members

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Procurement Methods Contractor Teaming
Agreements

• Contractor Team Arrangements (CTA)
• Pricing is based on each team members FSS
  contract
• Each FSS member is responsible for paying his own
  Industrial Funding Fee
• Socio-economic credit based on ALL members
• Total solution

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Procurement Methods e-Buy

• e-Buy
• Online tool that facilitates the request for
  submission of quotes or proposals for commercial
  products, services, and solutions offered through
  GSA Federal Supply Schedules and Governmentwide
  Acquisition Contracts (GWACs)
• Customer drafts, defines, prepares and submits
  RFQ or RFI Online
• Tools helps customer find viable sources of
  supply
• Allows the buyer to procure big-ticket items by
  allowing documentation to be attached
• www.ebuy.gsa.gov

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Procurement Methods GSA Advantage!

• GSA Advantage!
• Federal Governments premier online shopping
  superstore
• Facilitates access to more than 40 million
  commercial products and services
• Enables convenient search feature by keyword,
  part number, manufacturer, contractor, and
  contract
• Streamlines acquisition for Supply, Stock, SOPs
  and Schedule Purchases under IT 70
• www.gsaadvantage.gov

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Ordering Procedures- U.S. Civilian/DoD
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Ordering Procedures GSA-Managed Acquisition
(Assisted Services)

• Agencies may delegate some or all elements of the
  acquisition process for Turnkey Solution
• GSA can provide support in the following areas
• Technical
• Acquisition
• Program and Financial Management
• GSA Project Managers can
• Define requirements
• Perform market surveys
• Develop acquisition strategies
• Run technical evaluation boards
• Evaluate Best Value Determination
• Manage project post-award activities
• Fees for services may be applicable

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Ordering Procedures Customer-Managed Acquisition
Services (Non-Assisted Services)

• For large and small purchases by Agencies that
  are self-sufficient in technical and contracting
  expertise
• Government customer deals directly with the
  contractors
• Contractor offerings are compliant with the FAR
• Acquisition professionals are available to
  provide a flexible range of contract and
  procedural support
• Contract vehicles available through GSA
• Multiple Award Schedules (MAS) contracts
• Governmentwide Acquisition Contracts (GWACs)

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Ordering Procedures Using GSA Schedules
According to FAR 8.4

• A purchase below the Micro-Purchase Threshold
  (3,000)
• Select any contractor under IT Schedule 70
• Transmit Request for Quote (RFQ) and Statement of
  Work (SOW)
• Obtain an oral or written quote
• Provide oral or written delivery Instructions

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Ordering Procedures Using GSA Schedules
According to FAR 8.4 (U.S. Civilian Agencies)

• A Purchase Above the Micro-Purchase Threshold
  (3,000)
• Develop Independent Government Cost Estimate
  (IGCE)
•  IGCE is based on number of hours (Level of
  Effort) in each labor category of contract for
  sub-tasks identified in statement of work (SOW)
• Performance-Based SOW is preferred by most
  customer agencies to include
• Tasks or Requirements, Evaluation Criteria, Place
  of Performance, Delivery Schedule, Travel and Per
  Diem, Supplies and Materials, and Period of
  Performance
• Evaluation criteria is necessary to determine
  Best Value to make award
• In accordance with FAR, customer must forward
  SOW/RFQ to as many schedule holders necessary to
  assure three responses for transparency and full
  open competition
• Customer should specify what additional
  information must be submitted in the technical
  price
• Customer places order directly with contractor

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Ordering Procedures DoD Direct Ordering
Section 803

• For Service Acquisitions greater than 100,000
• DoD must assure full open competition for any
  task order for services in exceeds of 100,000
• DoD must provide fair notice/opportunity to all
  schedule contractors (Note Posting RFQ on eBuy
  fulfills this DFAR requirement)
• DoD Contracting Officer must forward RFQ to as
  many schedule holders necessary to assure three
  viable quotes are received from contractors who
  can fulfill the service work requirements.
• Sole Source Justification
• DoD must stipulate in writing that only one
  viable source is capable of providing the
  requirements due to unique, specialized nature of
  the work

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Ordering Procedures What is Best Value?

• Technical Solution
• Corporate Experience
• Past Performance
• Delivery Date
• Warranty
• Not Necessarily the Cheapest Price
• Etc.

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Ordering Procedures Open Market Items

• For administrative convenience, open market
  (non-schedule) items may be added to an
  individual order if
• The items must be clearly labeled non-schedule
  on the task order
• All open market acquisition regulations FAR and
  DFAR have been followed
• Ordering Activity has determined price
  reasonableness for the open market purchase

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Ordering Procedures Statement of Work

• Statement of Work (SOW)
• A SOW is generic term used to refer to purchase
  descriptions, specifications, commercial item
  descriptions, or formal or voluntary standards
• It should address who, what, when, where and how
  of requirement
• Performance-Based SOW is preferred by most
  customer agencies to include
• Tasks or Requirements, Evaluation Criteria, Place
  of Performance, Delivery Schedule, Travel and Per
  Diem, Supplies and Materials, and Period of
  Performance
• View SOW as crafting solutions to meet agencys
  requirements

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Ordering Procedures Statement of Work
SAMPLE
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Other ITS Products Services Offerings
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ITS GSA Organizational Chart
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ITS Portfolio

• ITS offers Federal Customers four business
  channels at best overall prices
• IT Schedule 70 Program (State and Local customers
  also)
• IT Governmentwide Acquisition Contracts (GWACs)
  Program
• Network Services
• Infrastructure Optimization

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ITS 4 Access Channels to Markets
Information Technology Governmentwide Acquisition
Contracts (GWACs) Program
Information Technology Schedule 70 Program
Network Services
Infrastructure Optimization

• Approximately 5000 Indefinite Delivery/
  Indefinite Quantity (IDIQ) Contracts
• IT and telecom, hardware, software, professional
  services, Cyber Security Cloud Computing, and
  Trusted Internet Connectors
• Cooperative Purchasing, Disaster Recovery and
  Preparedness Emergency

• Flexible customer access worldwide to full-suite
  of commercial telecommunications, networking
  solutions, and managed services
• Delivering security, wireless, IPv6,
  collaboration, and hosting support to agency
  missions

• Forward thinking Agencies are implementing tools
  to drive down costs and improve efficiencies
• Optimizing Computer InfrastructureHardware and
  Software Applications
• Standardization, automation, tighter control of
  the IT infrastructure

• Fully competed IDIQ contracts enabling purchase
  of complete IT solutions within broadly defined
  technical categories
• Convenient for purchase of tailored solutions

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GSA Training Resources
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GSA Portal gsa.gov

• www.gsa.gov
• ITS commercial and service offerings under
  business channels

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Cooperative Purchasing Web Presence

• www.gsa.gov/cooperativepurchasing

• The GSA Cooperative Purchasing site offers
• General Information
• FAQs on the Programs and authorized users
• Links to the sites for Schedule 84 and
  Consolidated Schedule
• Link to the Center for Acquisition Excellence
• And Much More!

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Disaster Recovery Web Presence

• www.gsa.gov/disasterrecovery

• The GSA Disaster Recovery site offers
• General Information
• FAQs on the Programs
• List of all GSA Schedules subject to Disaster
  Recovery Purchasing

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Schedules eLibrary

• www.gsaelibrary.gsa.gov

• A great resource for market research
• Information on the Terms and Conditions of the
  Schedule 70 Contract
• Listing of Contractors and Special Item Numbers
  (SINs)
• Access to most eCatalogs of IT Schedule 70
  Contractors

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FedBizOpps

• www.fbo.gov

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Center for Acquisition Excellence

• www.gsa.gov/centerforacquisitionexcellence

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Related Links

• Integrated Technology Services www.gsa.gov/its
  
• Center for IT Operations
  www.gsa.gov/itcenter
• IT Schedule 70 Solicitation www.gsa.gov/schedule
  70solicitation
• Cooperative Purchasing www.gsa.gov/cooperativepu
  rchasing
• 833 Disaster Recovery Program www.gsa.gov/disaste
  rrecovery
• GSA www.gsa.gov
• Schedules eLibrary www.gsa.gov/elibrary
• GSA Advantage! www.gsaadvantage.gov
• eBuy www.gsa.gov/ebuy
• FedBizOpps www.fbo.gov
• Center for Acquisition Excellence
  www.gsa.gov/centerforacquisitionexcellence

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Points of Contact Center for IT Operations

• Customer Support Line (General Information)
• 703-605-2700
• (M-F 800 am - 430 pm EST)
• email it.center_at_gsa.gov
• Customer Service Team
• Mitzi Ford 703-605-0522
• Bernice Walker 703-605-1884
• Walter Herald 703-605-5799
• Dee Faulkner 703-605-1897
• GSA Advantage!/eBuy
• Antoinette Scott 703-605-0526
• Small Business Advocate
• Stephanie Turner 703-605-2765

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Questions Answers
THANK YOU FOR ATTENDING!