Welcome to the 2003 PMA District Leadership Conference

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Welcome to the 2003 PMA District Leadership
Conference
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Agenda
I.Welcoming Address by Jim Zawacki II. State
of the Districts by Julie Allison III.
Becoming an Effective Leader by Alan Rhea IV.
Open Forum V. District Awards VI. Team Breakouts
William E. Gaskin, CAE PMA President
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Your PMA District Team

• Dan Ellashek, CAE, Vice President
• Julie Ellsworth, District Development Coordinator
• Allison Roberts, District Development Coordinator
• PMA Educational Foundation
• Dave Sansone, CAE, Executive Director
• Lynn Merrifield, Program Manager

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Julies Districts

• Chicago
• Cleveland
• Dallas/Fort Worth
• East Michigan
• Eastern Pennsylvania
• Indiana
• Northwest Ohio
• Ohio Valley
• Twin Cities
• West Michigan
• Wisconsin

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Allisons Districts

• PMA Canada
• Georgia
• Greater Missouri
• New England
• New York/New Jersey
• North Carolina
• Northern California
• South Carolina
• Southern California
• Southern New England
• Tennessee

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What to expect from PMA staff

• Planning
• Coordination
• Meeting promotion
• Support and Advice
• Visitation

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Welcoming AddressJim Zawacki, PMA Chairman
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State of the Districts
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2002-2003 District MeasurablesMembership
Conversion

• 236 district prospects submitted since November
  2002
• Out of these 236 companies, 7 have become members
• Keep em coming!

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2002-2003 District MeasurablesAttendance by
Company
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2002-2003 District Measurables Attendance by
Individual
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2002-2003 District MeasurablesQuality of Programs
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Customer Service Calls to District Members
563 member companies contacted 903 individuals
deleted 591 updates made to contact
information 242 individuals added 1,130
individual e-mail addresses added
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Planning Ahead to 2003-2004
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The Role of District Officers
Effective leadership is vital to your district's
success. Clearly defining each officer's role
will help make sure all the bases are covered for
a successful year. PMA By-laws require district
elections to be held prior to June 1 of each
year. This deadline results from another By-law
requirement that the district director nominee
must be reported to the Association's Nominating
Committee prior to June 1. New officers are
normally introduced and installed at the last
meeting of each district program year, so they
can begin their official duties immediately
thereafter.
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Planning your Meeting Schedule

•  Successful program planning is a continuous
  activityit doesn't stop. Once you have the
  plans laid for one meeting season, start building
  the plans for the following year
•  By July 15, your staff coordinator needs to know
  your program schedule. The deadline exists so
  that, (1) brochures to publicize your meetings
  can be printed, and (2) your fall meetings can be
  promoted in MetalForming Magazine
•  When planning the dates for your meetings, try
  to avoid conflicts with holidays and national PMA
  meetings. A list of national Association events
  is accessible at www.metalforming.com
•  

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Special Programs

• CEO Roundtables
• Functional Roundtables
• Suppliers Nights
• Golf Outings
• Special topic discussions
• National Seminars
• Educators Nights

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CEO Roundtables

• 16 roundtables held in 11 of the 22 districts
  this year
• A continued success!
• Why it is imperative to get CEOs involved
• They are typically the ones that allow their
  employees to attend events.
• They are well-connected and can be a great
  resource.
• 3. CEOs retain memberships.

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Functional Roundtables

• Employee Training
• Quality
• Marketing
• Information Systems

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Suppliers Nights

• Objectives for a successful suppliers' night
  include
• Providing an educational opportunity for
  manufacturing members
• Providing a sales opportunity for associate
  members and others
• Providing revenue for the districts
• Promoting PMA membership
• Enhancing your district's visibility
• Involving associate members in the districts
  activities

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Golf Outings

• Nearly all of PMAs 22 districts hold golf
  outings in the spring each year to build
  camaraderie among members and district supporters
  as well as to raise money.
• Tips to remember when planning you golf outing
• Be careful when selecting the date (weather, day
  of the week-salesman schedule, conflicts, cost)
• Solicit prizes and try to make every attendee a
  winner
• Make the event profitable!

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Special Topic Discussions

• Steel Tariff Roundtable
• OSHA/Ergonomics
• Lean Manufacturing
• Marketing and Sales Strategies Techniques
• These are just a few. For more ideas and
  potential program topics, check out the Call for
  Presentations booklet that was distributed to
  each district in their site registration kits.

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National Seminars

• Amateur Metallurgy for the Professional Stamper
• Advanced Operator Training Clinic
• Sensors for Metalforming
• Die Maintenance
• Deep Draw Technology
• Higher Strength Steels
• Strip Shape Variability

• Progressive Dies
• Advancing a Lean Organization
• Quick Die Change
• Troubleshooting Formability
• Plant Safety
• Estimating Metal Stamping Dies
• Sheet Metal Forming

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Educators Night

• Your unique opportunity to build partnerships and
  open communication with your area educators.
  Change a us vs. them situation into a we.
• Benefits for Educators
• Identify resources within the community to
  broaden student experiencesplant tours, career
  day speakers, source for technical help
• Partner with industry to prepare youth for the
  real world
• Learn about training and credentialing programs
  that will benefit their students
• Benefits for Industry
• Help educators understand the skills needed
• Provide real-life information for career
  opportunities
• Provide input into curriculum
• Provide expertise for classroom projects

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Promoting Attendance

• Promotion is critical in getting good attendance
  for these meetings. Membersparticularly top
  managers who don't have much timeneed to know
  the benefits of attending. Additional ways you
  may want to consider promoting these meetings
  include
• Consider having an influential member in your
  district send a personal invitation on his/her
  letterhead
• Set up a "phone-tree" of your district officers
  to call top managers and encourage their
  attendance
• Send a unique meeting notice, something that is
  sure to get noticed!
• Start promoting the meeting well in advance to
  ensure that people have an opportunity to juggle
  their schedules to attend

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National Officers 2003-2004 Visit Schedule
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Dates to Remember
1. PMA 2003 Annual Meeting October 23-25,
2003 Hyatt Regency Grand Cypress Orlando,
FL 2. METALFORM Louisville March 30-April 1,
2004 Kentucky International Convention Center
Louisville, KY 3. 2004 District Leadership
Conference June 8, 2004
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The Online Leadership ManualThe essential
resource for all district officers

• The Online Leadership manual features all of the
  reporting and program planning materials that
  you, as a district officer, will need to make the
  2003-2004 district year a success! The site
  features
• Templates for meeting notices
• Meeting information forms
• Revised Speakers Bureau and program ideas

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The Online Leadership Manual
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The Online Leadership Manual
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District Websites
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District Websites
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District Websites
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The District Development Council

• Sub-committee of the District Directors
  Committee
• Last met at METALFORM03 will meet via
  conference call in July
• Highlights include possible credit card
  registration for district meetings, revising the
  job description and evaluation method for
  administrators, planning for this event and more

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Featured Speaker
Becoming an Effective Leader and Building Your
Team for Success by Alan RheaSynergy Training
Solutions
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Effective Leadership and Team Building
Presented by Synergy Training Solutions
Facilitator Alan Rhea
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Synergy Training Solutions

• Locally-based organization
• Focus on business relationships
• Management skills
• Leadership development
• Customer service skills
• Team building
• Experienced facilitators

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Myths of Leadership

• Leadership is a rare skill.
• Leaders are born, not made.
• Effective leaders are charismatic.
• Leadership exists only at the top.
• Leaders control, direct and prod.

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Managers vs. Leaders
Leaders
Managers

• Do things right

• Do the right things

• Focus on things

• Focus on people

• Organize, control, direct

• Motivate, inspire, clarify

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Managers vs. Leaders
Managers
Leaders

• Solve problems

• Offer resources

• Make assignments

• Establish principles and boundaries

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The Leader as Technician

• Is very technically proficient
• Is sought by others for expertise
• Uses analysis to pinpoint problems
• Is good at troubleshooting
• Likes to fight fires
• Makes decisions quickly

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The Leader as Manager

• Plans and schedules work
• Sets daily goals and priorities
• Measures progress
• Completes reports and paperwork
• Runs meetings
• Maintains discipline and order

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The Leader as Architect

• Documents procedures
• Aligns systems to a vision
• Tries to improve work methods
• Challenges inconsistency with corporate
  philosophy
• Reinforces good cultural norms
• Benchmarks to learn from others

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The Leader as Trailblazer

• Analyzes the field for trends
• Articulates a vision of the future
• Translates vision into objectives
• Communicates boundaries
• Interfaces with others
• Encourages risk-taking

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The Leader as Coach

• Sets standards for performance
• Empowers others
• Provides training
• Evaluates abilities
• Acts as a mentor
• Conducts evaluations

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Fundamentals of Successful Teams

• A shared mission or purpose that motivates and
  inspires
• Authority for task performance
• Interdependence and shared leadership
• Broadly defined jobs
• Participation in decision making

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Knowing the Score

• Three Benefits of Keeping Score
• Motivates individual performance
• Becomes the basis for improvement
• Helps team members focus on a common purpose

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Decision Making

• Define the decision
• Set criteria
• Look for alternatives
• Choose alternative
• Develop action plan
• Evaluate effectiveness

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Problem Solving

• Define problem
• Determine root cause
• Look for possible solutions
• Choose best alternative
• Develop action plan
• Evaluate effectiveness

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Handling Conflict

• Conflict is natural
• Resolve in open discussion
• Focus on issue, not people
• Look for alternatives
• Focus on current, not past
• Handle individual problems as group

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Break
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District Challenges Successes
Open Forum
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District Awards

• Membership Growth Award
• Best District
• Congratulations on a job well done!

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Membership Growth Award
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Best District Award
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Team Breakouts
In the U.S., dial 888-872-2038, Canada
888-774-0005 and the designated guest code
below Team 1 East Michigan, West Michigan,
Cleveland, PMA Canada (5569) Team 2 New
England, Southern New England, New York/New
Jersey, Eastern Pennsylvania (5511) Team 3
Georgia, Carolinas, Tennessee, Ohio Valley,
Greater Missouri (4866) Team 4 Southern
California, Northern California, Dallas/Fort
Worth (5566) Team 5 Chicago, Indiana, Twin
Cities, Wisconsin (5509)
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Thank you for your participation!