THE VISION

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THE VISION

• an on-line collection of Iowa history and
  culture created by bringing together unique
  documents, images, maps, finding aids,
  interpretive and educational materials, and other
  media from individual collections held by a wide
  range of organizations throughout the state of
  Iowa.

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• ... would enable all Iowans to search across
  these multiple collections while at the same time
  maintaining the identity of each individual
  collection and institution.

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• Supported by
• Iowa State University State Library of Iowa
• State Historical Society University of Iowa
• University of Northern Iowa

• Servers and software by
• Drake University
• St. Ambrose University
• University of Iowa

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Whats in it for me?

• Highlight your collections in statewide project
• No need to re-invent the wheel, can build on
  experience of others
• Expanded resources by pooling expertise, staff
  time, equipment
• Enhance chances of grant funding of local project
  with tie-in to statewide project

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• Invaluable learning experience
• Fun, challenging
• Other???

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Phases

• 1. Exploratory Select management software, set
  up demo site, initial start up costs underwritten
  by UI (2001-2003)
• 2. Pilot Start to build core collection, begin
  to build infrastructure, procedures, policies,
  identify other partners (2003-05)
• 3. Expand collection through broader
  participation, supported by training, equipment,
  outside funding (2005-07)
• 4. Enhance collection by identifying and filling
  gaps in collection (2007- )

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• The possibilities are endless

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http//cdm.lib.uiowa.edu/cgi-bin/viewer.exe?CISORO
OT/iwaCISOPTR50
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CONTENTdm

• is the project software and is 100 Web
  compatible.
• You can work on your collections using your
  desktop computer.
• Item and metadata entry can occur at 50 locations
  anywhere in Iowa with one CONTENTdm license.
• Collections are readily accessible to end users
  through standard Web browsers.

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In other words

• No one institution needs to store all the digital
  images
• No single institution needs to staff, maintain,
  and fund entire project

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Iowa Heritage Digital Collectionsserver topology
uni
cdm.lib.uiowa.edu Windows 2003 (AD) / IIS 6
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Insert into Acq Station
Generate Metadata
VerifyData
Scan Photo(s)
Upload to Server
Collection Adminverifies data
Item added to collection by admin
Create Compound Object (optional)
Object viewable on the web
Make final edits through web admin interface
Complete! or add more objects
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Selection for digitization

• Does the material have sufficient intrinsic value
  to ensure interest in a digital product?
• Will digitization significantly enhance access?
• Increase use by an identifiable constituency?

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What goals might be met by digitizing?

• Preservation
• Improved intellectual control
• Added functionality
• Cost savings

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Show stoppers

• Product exists that meets identified needs.
• Rights/permissions for electronic distribution
  can not be secured.
• Current technology does not yield image quality
  adequate to meet stated goals.
• Technology does not allow for adequate digital
  capture from a photo intermediate.

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Institutional/project support needs

• Costs of scanning and post-scan processing
  supportable.
• Necessary expertise and resources to plan and
  implement the project.
• Sufficient organizational and technical
  infrastructure to create, manage, and deliver
  digital products.

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Cost considerations

• Type of scanning (bitonal, grayscale, color) and
  the resolution and compression required.
• Quality control and thoroughness needed.
• Cataloging and creation of metadata needed to
  manage collections and support access.
• Products that must be derived from master files
  and metadata to meet project goals (e.g., screen
  displays, searchable text, paper prints, disks,
  archival tapes).
• Whether, to what extent, on what media, and where
  data will be archived.

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Other considerations

• Can the project be redefined to narrow scope or
  recast objectives?
• Can infrastructure needs be addressed?

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Creating a template for metadata

• There are two ways to establish your metadata
  fields.
• Use the Template Creator to define your fields
  before you add items to your collection
• Use the Collection Administration module to make
  changes to the items you have added. You can add
  or delete field here too.

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The Template Creatorthe first steps

• Select the Template Creator in the Tools Menu
  of the Acquisition Station.
• Establish your settings in the Template Creator
  before adding items. Here you can order your
  fields or type in text which will be repeated as
  the default value for a particular field.

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Import your items images, documents, audio or
video files

• Individually
• As a group or batch of files
• From a TWAIN source such as a digital camera or
  scanner
• From another database

In the Acquisition Station
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Imported items will appear in your Acquisition
Station spreadsheet
You can type (or copy/paste) directly on this
spreadsheet
or
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Or add metadata in the media editor

• Just add a title to save this record to work on
  later.
• Creating a title will not change the original
  file name.
• Green highlighted field names indicate that the
  field is searchable. (You establish this in the
  Collection Administrator.)

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Will a field be searchable or hidden?

• You can establish this when you first create
  a field or change it later.
• Go to the Collection Administration Module.
• Then select view/edit collection field properties.

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Will it be searchable or hidden? Edit
Field Properties

• Select the field and features you want.
• Declare whether you want it to be a searchable or
  hidden field. A hidden field would not be
  visible to the general public online.
• You could delete a field or change its order here
  too.

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Will it be hidden?
The notes field below is not visible because you
declared which fields would be seen in your
template.
Staff view
Public view

• Your records may have items visible only to your
  staff--and not to the public.

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Reviewing your choices

• You can view and edit the properties for all
  of your fields by going to the Field Properties
  unit in the Collection Administration module.

Click on the field to edit.
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• CONTENTdm prices
• Level Collection size
  Price AMA fee
• Level 1 max 8,000 stored images 7,000
  1,300
• Level 2 max 16,000
  10,000 1,800
• Level 3 max 32,000
  14,000 2,380
• Level 4 max 64,000
  20,000 3,400
• Level 5 max 128,000
  26,000 4,420
• Level 6 max 256,000
  33,000 5,610
• Level 7 no limit
  40,000 6,800
• Annual Maintenance Agreement feeA stored
  image is a scanned file such as a photograph, a
  page in a book, or one side of a postcard.

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• CONTENTdm Multi-Site Server prices
• No. of connected servers Annual fee 
•       2 4,500
•        3 5,250
•        4 6,000
•       5 6,750 
•       6 7,500 
•       7 8,250  
•      8 9,000

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• To make this project a success,
• we need
• YOU!

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Share ideas, concerns with

• Linda Brown-Link (SHSI)
• Barbara Corson (State Library)
• Scott Dermot (Ames P.L.)
• OJ Fargo (Green Valley AEA)
• Claudia Frazer (Drake)
• Bruce Gilbert (Drake)
• Amy Groskopf (Davenport P.L.)
• Nancy E Kraft (UI)
• Grace Linden (Sioux City Museum)
• David Muhlena (National Czech/Slovak Lib
  Museum)
• Gerry Peterson (UNI)
• Becki Plunkett (SHSI)
• John H Pollitz (St. Ambrose)
• Hilary Seo (ISU)
• Daniel Stout (UI)
• Tanya Zanish-Belcher (ISU)

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Iowa Heritage Digital Collections

• http//iowaheritage.org

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• Nancy E Kraft
• Head, Preservation Dept.
• University Libraries
• 100 Main Library
• Iowa City, IA 52242-1429
• 319/335-5286
• nancy-e-kraft_at_uiowa.edu