CITY OF MANASSAS PARK

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CITY OF MANASSAS PARK

• Informational Briefing
• FYE 2009 Budget preparation
• Tax Rate
• Surrounding Jurisdiction Information
• Assessments
• General Fund Services provided by
  Departments
• Presented at Governing Body Meeting 4/15/08

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FY2009 Proposed Budget

• Detail General Fund budget is available in the
  City Clerks office or the Citys website.
• Slide presentation providing an overview/summary
  of the proposed budget is available on the Citys
  website.
• City staff has been preparing this budget since
  November 2007.
• Even with significant cuts made by departments,
  the City still faced a significant shortfall.
• Various options were considered, including a
  projection of revenue/expenditures with 5 / 10 /
  15 cent rate increases and with no tax increase

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Prepared 1/11/08
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Effects of NO Tax Rate Increase
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Governing Body Concerns

• Presented with the various options, the Governing
  Body faced the challenge of balancing necessary
  services with a possible tax rate increase.
• Loss of property values tax rate increases a
  regional issue
• How to keep any tax rate increase to a minimum
• Continue to provide quality services to Citizens
• The consensus of the Governing Body was that
  significant loss of municipal services and
  quality of schools under no tax rate increase
  would further reduce property values and create
  an undesirable community.
• Surrounding jurisdictions increasing rates (see
  chart on slide 37/38)
• Although no one wants a tax rate increase, the
  alternative was deemed to not be a viable and
  fiscally prudent option.
• With a 10 cent rate increase, residents would see
  a reduced tax bill (2007 vs. 2008) and allow for
  continuation of municipal services (see next
  slide)

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Tax Rate

• Our tax rate is higher, and has historically been
  higher than surrounding jurisdictions primarily
  due to
• lower total assessed values (especially
  commercial properties) and
• smaller size ( of properties/ population) of
  Manassas Park compared to surrounding
  jurisdictions.
• We do not realize their economies of scale (costs
  in larger communities are distributed across a
  much larger base)
• Our proposed tax rate increase of 8.8 (1.14 to
  1.24) compares to an average rate increase of
  14.3 in surrounding jurisdictions.
• See next 2 slides for comparisons

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- Garbage collection fees included in Manassas
Park Falls Church tax rate - Garbage fees
additional in other jurisdictions not in tax
rate. - Additional levies include amounts for
Fire Rescue gypsy moth control other costs -
Additional levies specific to a town or special
district are not included in this chart.
Transportation Community Centers Service
Districts (range from 2 to 20 cents)
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Assessed Values

• From previous slide you can see that
• Our overall decline in Assessed Values (8.77) is
  in line with
• City of Manassas (10.84)
• Prince William County (8.73)
• Other communities saw an increase in AVs plus
  increased their tax rate
• Loudon County
• Falls Church
• City of Fairfax

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Assessed Values

• VA Dept of Taxation (VDT) performs an annual
  study of cities/counties overall assessments.
  This study
• determines the level of assessment and to measure
  uniformity of assessment.
• compares the assessments for properties that have
  sold to the sales prices to determine an average
  level of assessment
• performs other statistical measures of assessment
  uniformity.
• The City of Manassas Park has consistently
  exceeded VDT standards for assessment accuracy
  and uniformity.

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General Fund

• We have presented detail of the General Fund
  budget at previous GB meeting detail available
• Last week we presented what the Departments are
  doing without in order to reduce the budget.
• Funded by Property Taxes (60)
• Other funding for a number of municipal services
  and programs, such as
• USDA free lunch program at Costello Park (see
  next slide)
• Police and Fire Federal and State grants
• Various programs funded by user fees
• In this presentation we will focus on the various
  services provided by the City Departments

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USDA Free Lunch Program

• Parks and Recreations Staff with assistance of
  School Board
• Applied for USDA grant for that provided a free
  lunch program at Costello Park for ALL users
• Grant provides free lunches to all Costello Park
  users
• Improves nutrition
• Provides financial benefit to users
• Total grant 9,000

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Allocation of General Fund Expenditures (based on
June 30, 2007 audit)
Note 57 of property taxes and certain other
revenues go to fund schools. 48 is the
percentage of School transfer to total General
Fund expenditures.
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City of Manassas Park
DEPARTMENTAL PRESENTATIONS Services Programs

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Parks RecreationOur
Mission

• To provide a variety of high quality, diverse
  leisure opportunities, foster our citys parks
  and natural resources, and to support the
  individual growth and well being of our citizens.

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Parks Recreation
Our Core Values

• Excellence quality through responsive services
• People our most important resource
• Innovation we embrace creative thinking and
  trend-setting
• Community to improve our citizens quality of
  life
• Partnerships strategic positioning to benefit
  our citizens
• Accessibility to offer a high level of
  physical, social and economic access
• Diversity opportunities are provided regardless
  of age, ability, gender, race or cultural
  identity
• Environment to be good stewards of our present
  and future natural resources

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Parks Recreation
Our Organization
The Department of Parks and Recreation makes
available recreation programming through the
delivery of efficient needs based leisure
services. Five service divisions provide for the
delivery of a comprehensive park system that
offers facilities and amenities to support city
based provisional recreation programming.
Existing Services Aquatics Management Parks and
Turf Management Historic Preservation Recreation
Programming Office for Teens, Special Events,
Community Programming, Athletics, Senior Programs
and Therapeutic Recreation Administrative
Oversight
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Parks Recreation
Leisure Opportunities

• 300 programs
• 29 Special Events
• Community Partnerships and Outreach
• Walking Trails
• Regional Outdoor Parks
• Aquatic Facilities
• Historical Conservation and Preservation
• Human Services At-Risk Programs
• Corporate Partnerships

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Parks Recreation Organizational Chart
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Parks Recreation

• FY 09 Proposed - 1,857,117

• Personnel 1,351,367

• Operations 505,750

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Comparison of Parks Recreation Total
Expenditures
DPR experienced level expenditures while other
like organizations experienced increased
expenditures.
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Comparison of Parks Recreation Net Expenditures

• Net Expenditures total expenditures less
  charges to participants (user fees/program
  revenue)
• Reflects true impact on the General Fund budget.

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Comparison of Parks Recreation Per Capita
Expenditures
Per Capita Expenditure City of Falls Church
136.28 City of Fairfax
102.71 City of Manassas 15.62 City
of Manassas Park 80.69
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POLICE E-911 ANIMAL CONTROL
Manassas Park Police Services The Police
Department is a progressive full service law
enforcement agency, responding to approximately
24,000 calls for services. The agency staff
provides twenty-four hour Law Enforcement and
Emergency 911 Services to the community from a
modern fully equipped Public Safety Facility.
Patrol Services, Investigative Services, and
Community Services Sections provide dedicated,
highly trained personnel to perform these
duties. Day to day operations consist of
providing highly visible proactive, specialized
police patrols. Our Investigative Services
provide trained Detectives, and Community and
School Resource Officers. Fire Police Dispatch
service is provided by non-sworn personnel .
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Virginia State Accredited Law Enforcement Agency
The Manassas Park Police Department is a full
service Virginia State Accredited Law Enforcement
Agency. The agency was awarded initial State
Accreditation in January 2003 and was recently
reaccredited in January 2007.
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Police E-911 Animal Control FY 2009 PROPOSED
BUDGETS

• POLICE 3,250,350
• E-911 574,842
• ANIMAL CONTROL 133,201
• TOTAL 3,958,393

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Police E-911 Animal Control

• Staffing Personnel
• 32 - Sworn Officers 2 - Administrative Personnel
• 9 Civilian Communication Specialist E-911
• 1 Animal Control Officer
• 1 Part-Time Support Staff.

Cost of Service
FY-09 Proposed Budget 3,958,393
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Police E-911 Animal Control Programs
Services

• Patrol Services
• Pro-Active Unformed Marked Unmarked Police
  Patrols
• Specialized Traffic Unit Patrols (Speeding
  DUI Enforcement).
• Specialized Drug Detection and Search Rescue
  K-9 Patrols.
• Special Problem Enforcement Units- Patrols High
  Risk Areas.
• Neighborhood Bicycle/Foot Patrols.
• Assist Regional Drug and Gang Task Forces.
• Investigative Services
• Criminal Investigation DetectiveInternet
  Crimes Against Children.
• Regional Drug/Narcotics Task Force Detective.
• Regional Gang Task Force Detective.Community/Yo
  uth Services
• High School/Middle School Resource Officers.
• Community Resource Officer (P R Center Youth
  Activities).
• Provides Crime Prevention Briefings, Training,
  and Support Services.
• Supports Neighborhood Watch Programs
  Meetings.
• Child Safety Programs Community Events
  (National Night Out).
• Volunteers in Police Services Program.
• Communications Services

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Police E-911 Animal Control

• Part 1 reported crimes decreased by 13 in
  Calendar year 2007
• Manassas Park tends to have crime rates lower
  than national averages

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FY 2009 Officers Per Capita

• Police staffing levels in Manassas Park remain
  below the national and local averages and
  continues to provide an extremely cost effective
  service to our community.

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Police E-911 Animal ControlFY 2009 Funding
Comparisons Per Capita
Police Service Cost Effectiveness
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Police E-911 Animal Control 2009
ORGANIZATIONAL CHART
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In proud service to the community..
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Manassas Park Police Station Training Facilities
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Fire Rescue Department

• Services
• Full Service Fire EMS Agency Fire Suppression,
  Advanced Life Support-EMS Transport, Fire
  Inspections, Post-Fire Investigation, Public
  Safety Education-Prevention, Commercial Fire
  Safety Plan Reviews, Emergency Management-Lead
  Coordinating Agency
• Cost of Services
• FY-09 Proposed Budget 2,360,137

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Fire Rescue Department

• Personnel
• 28 Sworn personnel 1 Civilian
• 3 24 Hr. Shifts, 8 personnel per shift, 6
  average on-duty strength
• 2007 Service Demand
• 2,096 Total Incidents/Responses
• 1,065 Manassas Park Incidents
• 55 Reported Fires
• 752 Emergency Medical Related
• 258 Miscellaneous other, service calls, good
  intent, false alarms

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Fire Rescue Department

• Response Goal Respond to 90 of all emergency
  calls in less than 7 minutes for the first
  arriving unit.
• Actual Performance First unit arrived 94.8 of
  all calls for service (emergency non-emergency)
  in less than 7 minutes within the City. (2007)
• Average Response Time 3 Minutes, 39 Seconds
  (2007)
• Fire Code Inspection Goal Inspect 50 of all
  commercial occupancies annually.
• Actual Performance 72 of all commercial
  occupancies inspected (2007)
• Hydrant Inspections Goal Inspect and flow all
  hydrants within the City annually.
• Actual Performance 100 inspected and flow
  tested, mechanical inspection performed twice a
  year.
• Training Certification Goal Personnel receive
  15-hours monthly training
• Actual Performance 100 Compliance over 7,566
  in-service training hours recorded All required
  certifications maintained.

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Fire and Rescue Department

• ISO Related Goals All pumps, ladders, and hose
  service tested annually.
• Actual Performance 100 Compliance
• Health-Safety-OSHA Requirements All suppression
  personnel fit tested for and medically cleared to
  wear respirators and medially cleared to perform
  firefighting duties.
• Actual Performance 100 Compliance
• Other Related Units of Work
• 274 - Fire Code Inspections performed, 145
  Re-Inspections for Compliance, 19 Violation
  Notices Issued, 34 Paint booth Inspections, 5
  Paint booth Re-Inspections, 34 Building Site
  Plan Reviews for Compliance, 24 Post-fire
  Investigations Performed. (2007)
• Over 1,100 direct citizen contacts for fire
  prevention and life safety presentations with
  many more indirect contacts at public events and
  static displays such as the 4th of July
  celebration, National Night Out celebration,
  parades and other community events.

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Fire and Rescue Department

• Emergency Management
• Fire Rescue serves as the lead agency for
  disaster response and recovery coordination
  (Collateral duty - most other surrounding
  localities maintain civilian staff or independent
  departments for this function)
• Participated and activated the EOC for 2
  regional exercises
• Senior City leadership participated in NCR/COG
  table top exercise
• Complied with numerous Non-Funded Federal and
  State preparatory and response related NIMS and
  other reporting/training mandates.
• Maintained required emergency plans and personnel
  training
• Received a 250,000 Grant to revise, enhance and
  add plans for all hazards response and Continuity
  of Operations Planning

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Fire and Rescue Department
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DEPARTMENT OF PUBLIC WORKS
Mission Statement It is the mission of the
Manassas Park Public Works Department to enhance
the quality of life for our citizens, visitors
and businesses by providing dependable, high
quality, responsive public works and utility
services consistent with community values and at
reasonable costs. This shall be accomplished
through sound management, innovation, and
teamwork.
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Public Works Functions

• Garbage and Other Disposal Services
• Weekly Curbside Pickup
• Spring and Fall Cleanup Events
• Spring and Fall Hazardous Waste Disposal Events
• Recycling Bins (Recycling is required by State)
• Buildings and Grounds
• Maintenance of City Buildings
• Electrical, Plumbing, HVAC
• Mowing and Trimming Services
• School and City Grounds
• Storm Water Facilities
• Mosquito Spraying

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Public Works Functions

• Streets
• Snow Removal Operations
• Street Sweeping
• Storm System Maintenance
• Street Patching, Repair, Maintenance
• Fall Leaf Pick Up
• Traffic Signal and Street Sign Maintenance,
  Repair, Replacement
• Roadway Striping

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Public Works Functions

• Fleet Maintenance
• Mechanical Support for Snow Removal Operations
• Repair and Maintenance of all City Vehicles
  Including Police Fleet
• General Services
• Customer Support
• Project Management
• State and Federal Reporting
• Transportation
• Capital Project Management
• Site Inspection
• Construction Drawing Review

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DEPARTMENT OF SOCIAL SERVICES

• Mission              
• To support the economic self-sufficiency
• and safety of the citizenry by delivering
• appropriate human services in a
• professional and compassionate manner.

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DEPARTMENT OF SOCIAL SERVICES
ORGANIZATIONAL CHART
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DEPARTMENT OF SOCIAL SERVICES

• FUNCTIONS
• The Departmental functions are embedded with the
  mission statement. The services that are
  provided to the citizens are mandated
• Benefit Programs
• Food Stamps, Virginia Medicaid, Temporary
  Assistance for Needy Families (TANF), and VA
  Initiative for Employment not Welfare (VIEW).
• Service Programs
• Child Day Care, Child Protective Services, Foster
  Care and Adoptions Services, Services to At Risk
  Children and Adult Services/Protective Services.

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DEPARTMENT OF SOCIALSERVICES

• The goal of the Department is
• To restore the family to a place where assistance
  from a government agency is no longer needed
• We meet this goal by
• Providing services to the community to prevent
  children and adults from being abused, neglected
  and exploited
• Providing services to the community to prevent
  children from being confined to a mental
  institution or a correctional facility
• Investigating reports of child abuse and neglect
• Providing services to seniors citizens and
  disabled adults who have been abused, neglected
  and exploited

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DEPARTMENT OF SOCIAL SERVICES

• FUNDING
• Funding match rates for salaries and programs
  administered by the Department
• Federal/State reimbursed - 80 to 85
• Local share - 20 to 15
• Additionally, to help meet the needs of our
  diverse population, the City has chosen to fund
  one full time translator position.

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InformationTechnology Department

• The primary function of the Information
  Technology Department is to provide Information
  Technology support for all other City
  Departments.
• Provides all in-house support for city-wide
  network infrastructure for computer and telephone
  service
• Allows City Departments to carry out their duties
  and tasks more efficiently.
• .

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InformationTechnology Department

• IT provides the critical support for the Police
  Department
• E911 telephone support,
• Mobile computer support for Police vehicles,
• Mobile and desktop telephone support, and
• Computer support for all officers and
  administrative staff.
• IT supports
• Security, surveillance, radio and video features
  throughout the Police building and grounds and
  City Hall
• IT provides the critical support for the Fire
  Department
• Mobile computer support for Fire, ambulance, and
  other emergency vehicles
• Mobile and desktop telephone and computer support
  for fire fighters and other fire department staff
  and administration.
• Maintenance\upgrade support for Fire and
  Emergency software applications.

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InformationTechnology Department

• IT provides needed support for Public Works
• Mobile and desktop telephone and computer needs
  for crewmembers in the field and in the office.
• Necessary GIS plotting, scanning and printing
• IT provides support for the Parks and Recreation
  Department
• Mobile and desktop telephone and computer support
  all employees and seasonal workers.
• Signal Bay Water Park telephone needs

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Planning Zoning Office

• Provide technical expertise in explaining rules,
  regulations, policies, and procedures governing
  zoning administration work, mission, operations,
  and activities to City personnel and the general
  public
• Act as staff liaison to the City Board of Zoning
  Appeals
• Prepare special reports and studies as requested
  by the Governing Body, City Manager, Planning
  Commission, and Boards of Zoning Appeals
• Prepare and present Zoning Ordinance and
  Comprehensive Plan amendments to the Planning
  Commission and the Governing Body

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Planning Zoning Office

• Manage all land use proposals, to include,
  rezonings, conditional use permits, etc.
• Review all site development applications
• Present all land use applications to Planning
  Commission and Governing Body
• Track and analyze current and pending legislation
  of other jurisdictions and communities
• Manage consultant contracts relative to assigned
  special projects, negotiates consultant
  contracts, approve payments under said contracts
  and determine final compliance
• Plan, coordinate and supervise zoning activities
  with the responsibility for interpreting and
  administering the laws, ordinances and codes
  relating to the Zoning Ordinance Exercise
  authority on behalf of the Governing Body for
  enforcement of the Zoning Ordinance

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Planning Zoning Office Comparative Statistics
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Building Code Enforcement

• Enforce and apply all state building codes and
  regulations on private and public properties to
  safely allow for new construction and
  modifications to existing buildings and
  structures
• Plan/Construction Document Review (typically
  within 1 week)
• Issuance of permits - Building Trades
  (mechanical, electrical plumbing) (95 same
  day)
• Inspections (95 within 24 hours)
• Document and verify 3rd party inspections
• Issuance of Certificates of Occupancy
• Erosion Sediment Control
• Assist Fire Marshal with hydrostatic flush
  inspections
• Proactive and complaint-driven efforts to ensure
  permitting is obtained and construction is
  inspected
• Maintain all state-mandated certifications
• Participation in state and national regulatory
  body efforts to update codes

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Building Code Enforcement

• Proactive and complaint-driven enforcement of
  existing zoning and nuisance ordinances to ensure
  that the health, safety, and welfare of the
  citizenry are preserved, and neighborhood quality
  is maintained

• Grass Weeds
• Improper storage of trash
• Stagnant water
• Motor vehicles in front yard
• Indoor furniture in the yard
• Placement of dumpster without a permit
• Inoperable motor vehicles
• Parking of RVs and/or trailers
• Sign ordinance violations

• Rodent abatement on private property
• Improper domestic storage of household goods
• Operating a home business without a permit
• Use of a parcel without an approved site plan
• Use of a parcel not in conformance with the
  approved site plan

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Building Code Enforcement

• Miscellaneous Permitting Inspections
• Home Occupation permits
• Rental inspections
• Property maintenance inspections and code
  enforcement
• Simple sign permits
• Proactive and complaint-driven enforcement of
  residential overcrowding
• Zoning code violations (e.g. multiple families)
• Building code violations (e.g. numbers of people
  in excess of allowable occupancy)
• Living in other than habitable space (sheds,
  garages, etc.)
• Community Outreach
• Participation in community programs (e. g.
  Neighborhood Watch)
• Proactive outreach to homeowner associations

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Building Code Enforcement
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General Government Administrative Department

• Overall budget reduction of 160,000
• Continue to strive to deliver the highest quality
  services to our Citizens and employees

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Treasurer

• Responsible for all City and School activity
  related to the receipt, deposit, investment,
  reconciliation and disbursement of funds
• Collects
• Water bills
• Personal Property taxes
• Real Estate taxes
• State Income taxes
• Payments from Federal, State, and other local
  governments
• Money for issues animal licenses
• Parks Recreation fees
• Parking ticket fines
• Business licenses and taxes
• Building and other Permit fees
• Responsible for investing funds until they are
  required, debt service payments, reviews and
  signs all checks issued by School Board and City
  Council, insurers that public money is lawfully
  used

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Registrar of Voters

• Responsible for
• maintaining all voting records
• Election preparation
• Processing of candidates
• Campaign finance
• Training of Officer of Elections

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Commissioner of the Revenue

• Key Duties
• Assesses personal property and business property
• Processes State Income tax returns check for
  common math errors
• Returns are keyed directly to the State allowing
  for faster refunds
• Process City decal applications
• Administers the Tax Relief Program for the
  Elderly/Disabled
• Maintains the Real Estate database
• Processes Business Licenses

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Other Admin DepartmentsPrimary functions

• Governing Body/City Clerk
• Legal Services
• Auditor
• Insurance
• Management Services
• Finance
• Human Resources

Provides oversight and direction to City as a
whole representatives of City to regional
boards Provides mandated record-keeping
retention
Overall management of City liaison to
Governing Body Citizen complaints
representative to regional boards
Responsible for Internal controls, accounting,
accounts payable, grants management financial
reporting
Responsible for payroll benefits
administration compliance with labor
regulations recruitment safety training
programs personnel policies