Human Resources

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USA Staffing/USA Jobs Application Procedures

• Human Resources
• Recruitment and Placement
• 2007

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Agenda

• Introduction / Purpose
• USAJOBS WEBSITE
• SEARCH JOBS
• Questions
• Live Website Search Presentation

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Agenda (cont.)

• RESUME BUILDING
• Staffing Background
• Tips for a Successful Government Resume
• Common Errors
• Suggestions
• Questions
• LIVE WEBSITE RESUME PRESENTATION

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Agenda (cont.)

• Application Process (Applying Online)
• Application Manager
• Key Points to Remember
• Alternate applying procedures
• POCs
• Questions
• LIVE APPLYING ONLINE PRESENTATION

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Introduction Purpose

• USA Staffing allows the National Guard to
• Post vacancy announcements on USA Jobs
• Accept applications via the internet or fax
• Instant application receipt notification for
  internet
• Analyze applicant competencies and qualification
• Timely notification of qualification rating
  non-selection
• Timely turnaround on rating applications and
  publishing certificate of eligible applicants

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Introduction Purpose (cont.)

• USA Staffing vs. USAJOBS
• USA Staffing used by HRO and Supervisors for
  advertising, qualifications procedures, and
  filling of positions
• USAJOBS, at www.usajobs.com, is where to find
  jobs, build resumes, and apply for jobs
• We are now in the computer age ex.AKO/AFPortal,
  Iperms, w/ username/passwords.
• Whos comfortable with the Internet?

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Job Search

• Search Jobs By
• Title
• Agency Search, to include Departments
• AIR FORCE, DEPARTMENT OF
• Air National Guard Units
• ARMY, US DEPARTMENT OF THE
• National Guard Units
• Location
• Occupational series (Ex. 6907 Material Handler,
  2210 - IT Specialist, 8852 Aircraft Mechanic
  vs. Admin, IT, Clerical, Mechanics)
• Grade or Pay

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SEARCH JOBS/VACANCIES

• www.usajobs.com

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Search Jobs
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Search Jobs
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Vacancy Announcement
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Vacancy Announcement
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Vacancy Announcement
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Vacancy Announcement
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Vacancy Announcement
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Vacancy Announcement
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Application Process-ONLINE
To apply electronically
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Applying Online- MyUSAJOBS Account
First Time User
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Applying Online
Required Info has RED
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Applying Online
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Applying Online
Existing User
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Questions?
Live Website Job Search TEST, JUST KIDDING
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RESUME TRAININGHow to Complete a Successful
Government Resume
Montana Human Resource Office
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Purpose

• Government resumes differ from Civilian resumes
• Require More Detail
• Resumes will be used in the selection process,
  usually required for all jobs advertisements

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Staffing Background

• Staffing Role To determine basic minimum
  qualifications IAW NGB Staffing Guide/Directives
• Required by Regulation and Law
• Driven by OPM and NGB Guidance
• Subject to Union Contract
• Subject to EEO/Federal Labor Relations Authority
  (FLRA) Rulings

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Tips for a Successful Government Resume

• Study The Job Announcement
• Read very carefully and pay attention to
• Appointment Type Permanent, Temp Indef, NTE
• Grade Officer/Warrant Officer/Enlisted
• Areas of Consideration (Area I and Area II)
• Required General/Specialized Experience
• KSAs (Used for Rating and Ranking)
• How to Apply

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Tips for a Successful Government Resume

• Complete a Resume Including
• GENERAL INFORMATION
• Your Name (First, Middle Int., Last), SSAN, DOB,
  Address, Contact Numbers For Day and Night with
• Area Code
• Citizenship Information, re-instatement
• eligibility if applicable, highest grade held
  if applicable (must attach latest SF Form 50).

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Tips for a Successful Government Resume

• EDUCATION INFORMATION
• High School Name, Location, Date Graduated
• College/University Name, Location, Degree if
  applicable,
• Major Field of Study, Semester/Quarter Hours
  Completed, Date of Degree if applicable.

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Tips for a Successful Government Resume

• WORK EXPERIENCE The Meat of the Resume
• Dates Job Held Must Have Month and Year
  (starting and ending)!!!
• Job Title, Grade, Address, Starting and Ending
• Salary, Supervisors name and phone number.
• Work Performed Write to the General/
  Specialized Experience requirements, as well as
  KSA factors.

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Examples of Work Experience - Crew Chief

• Required Specialized Experience Must have 18
  months experience
• troubleshooting, repairing, maintaining,
  servicing, inspecting,
• and modifying aircraft to include installing
  equipment on aircraft
• using diagrams and technical publication.
• BAD From 2002 to 2004 I was a crew chief.
• GOOD From 01 Mar 2002 to 10 Oct 2004 I served
  as the crew chief on
• a C-130 where I used testing equipment to
  troubleshoot malfunctions with
• systems. I repaired, maintained, serviced,
  inspected, and modified systems
• on the aircraft daily in the performance of my
  job. I used tech orders and
• manufacturers drawings and diagrams to determine
  proper maintenance
• procedures on assigned aircraft.

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Examples of Work Experience - Information
Technology

• Required Specialized Experience Must have 36
  months experience
• in work that involved the planning and delivery
  of customer support
• services, including installation, configuration,
  troubleshooting,
• customer assistance, and/or training in response
  to customer
• requirements. Quality of experience must be
  sufficient to plan,
• implement, and manage problem management systems
  designed
• to effectively recognize, report, track, and
  resolve problems.
• BAD
• Coordinate with staff and troop elements to
  troubleshoot computer hardware
• and software. Configure workstations in
  accordance with ADP standards and
• policies. Languages/Technologies C/C, Java,
  Perl, XML, ADA, WML, etc.
• Remember we are not IT experts. Tell us what you
  do in
• Layman's terms.

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Examples of Work Experience - Information
Technology

• Required Specialized Experience Must have 36
  months experience
• in work that involved the planning and delivery
  of customer support
• services, including installation, configuration,
  troubleshooting, customer
• assistance, and/or training in response to
  customer requirements. Quality
• of experience must be sufficient to plan,
  implement, and manage problem
• management systems designed to effectively
  recognize, report, track, and
• resolve problems.
• GOOD
• From 2 Jan 2000 to 4 Oct 2004 provided customer
  computer support to the 120th FW by
• installing, configuring, and troubleshooting
  computer systems within the wing. Using the
• computer work order system, I planned the
  delivery of customer support based on the
  priority
• of the need to the customer and the base as a
  whole. I developed a system to track, report
• and resolve problems using historical problem
  data and projected needs information. I also
• planned training classes for new software
  introduced as well as to address common
• problem areas. Fluent in the use of various
  computer languages such as C/C and
• Java.

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Common Errors

• No Specific Dates Must give us at least month
  and year.
• If only giving year, we can only credit one day
  of that year.
• Not Specific on Duties Must give us enough
  information to see the
• specialized requirements in the job you did.
• Generic Resumes One resume is used for a
  variety of jobs. Will work if
• you are very specific and you are able to
  document the general/specialized experience and
  KSA factors for all jobs you are interested in.
  However, that is not very common.
• Not showing both military and civilian
  experience List ALL related
• civilian and military job experience related to
  position applying for. The relevant
• military experience you show may make the
  difference as to whether or not you
• are qualified. Specify whether experience was
  part-time or full-time.

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Suggestions

• No need to attach recommendation letters,
  certificates,
• transcripts, or any other documentation (unless
  specifically required in Job Announcement). Take
  them to the interview.
• Let a Second Pair of Eyes Look Over Your
  Resume/Application. The use of HRO Staffing
  Personnel is highly recommended
• Read and Re-Read. Make sure you have everything
• that is required in the announcement (i.e.
  correct forms/attachments).
• Check our web site for position description (PD)
  and current vacancies. The website is
  www.dma.mt.gov/hro/
• Fully comply with the How to Apply section of
  the job announcement, many jobs require different
  types of attached documents

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Creating a Resume

• Go to My USAJOBS
• Click Resume Tab
• Click Create a New Resume Button

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Application Process Create A Resume Online

• Help - ? Or Hyperlink Buttons

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Application Process Create A Resume Online
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Application Process Create A Resume Online
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Application Process Create A Resume Online

• Save for Later Block 2. Creating
  Agents Block

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Questions?
Live Website Resume Build Preview TEST, JUST
KIDDING
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APPLYING ONLINEHow to Complete a Successful
Online Application
Montana Human Resource Office
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Application Process
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Application ProcessUpload Stored Resume

• GO to USAJOBS
• LOG ON TO MY USAJOBS
• Create / SELECT RESUME

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Application ProcessUpload Stored Resume
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Application ProcessUpload Stored Resume
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Application ProcessUpload Stored Resume
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Application ProcessUpload Stored Resume
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Application ProcessBiographical Info
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Application Process Eligibility Information
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Application Process Other Information
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Application Process Assessment Questionnaire
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Application Process Upload Documents
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Application Process Submit Answers/Questionnaire
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Application Process Confirmation message
To View or Print your Application Packet
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Application Process Receipt
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Application ProcessSubmit
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Application Process FAX
To View, Print and/or Fax entire announcement
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Obtaining Forms for Faxing
1.Click on the links
or 2.Call USA Jobs [phone]
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Questionnaire-OPM Form 1203-FX
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Fax Cover Sheet
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Training Guides Tutorials
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Training Guides Tutorials
Scroll Down for Tutorials and Guides
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Training Guides Tutorials
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FORMS
OPM 1203 (Fax)
OF 612 Application
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Application Process

• Use USAJOBS helpful guides and tutorials to
  assist in completing the process
• After your resume and/or application with
  questionnaire are submitted, you will receive
  confirmation by email if your application was
  submitted electronically

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Application Process

• Read the announcement carefully to ensure all
  documentation have been forwarded with
  application
• Applications must be received by 10PM MST or 12
  AM/midnight EST of the closing date
• Failure to provide complete information may
  result in you not receiving consideration for the
  position

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Application Process

• After program has been enacted, applications will
  not be accepted that are mailed to HRO and will
  be returned to sender
• The fax number for resumes/applications and
  questionnaires is 1-478-757-3144
• When faxing, be sure to use the OPM Form 1203-FX
  (questionnaire) and the official coversheet

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Key Points to Remember

• ALL Applicants must submit a resume or
  application (OF 612) AND the individual Job
  Questionnaire for each vacancy, plus any other
  required documents
• Incomplete application packages will not be
  considered
• Required Information is very similar to 690-1

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Key Points to Remember cont.

• USA STAFFING completes initial screening of
  applications
• MT HRO staffers has final screening authority for
  Basic Qualification determination
• The Montana HRO website will have a link to
  USAJOBS https//www.dma.mt.gov/hro
• CALL MT HRO Staffers for help with USAJOBS
  functions finding jobs, writing resumes /
  applications, completing Online Questionaire

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Staffing Points of Contact

• CMSgt Anne Maroney
• HR Specialist (Recruitment/Placement)
• 406-324-3122
• DSN 324-3122
• anne.maroney_at_mtgrea.ang.af.mil
• SFC Keith Herrin
• HR Specialist (Recruitment/Placement)
• 406-324-3138
• DSN 324-3138
• michael.herrin_at_mtgrea.ang.af.mil
• MSgt John Bennett
• HR Specialist (Recruitment/Placement)
• 406- 324-3133
• DSN 324-3133
• john.bennett_at_mtgrea ang.af.mil

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Questions ?LIVE APPLYING PRESENTATION