Day Inside the Beltway

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Day Inside the Beltway
The Blueprint for Success Rhode Island Day
Inside the District (DITD)
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Presenters Today

• Linda Lulli, SPHR Government
  Relations Co-Director
• Cindy Butler, SPHR
  Government Relations Co-Director
• Bernard Coleman III
  SHRM Member Advocacy Specialist

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DITD Affords You the Opportunity To

• Begin to establish a personal relationship with
  your elected officials and their staffs.
• Be assured your views on a particular issue are
  heard.
• Affect the debate on an issue of importance to
  you and/or your employer.

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Choosing Your Forum
State Capitals
Town Hall Meetings
HR Pros
On a Campaign
Chapter Meetings
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The DITD Process

• What Format is Preferable?

• Town Hall Meeting Legislator or regulator
  presents to your group and then engages in an
  informal Q A.
• State Capital Advocacy Day State Council
  arranges for multiple chapters to go to the state
  capitol to meet with legislators or regulators in
  their respective offices.
• Chapter Meeting Invite a legislator or local
  regulator to present at and observe one of your
  chapter meetings.
• District office meeting a small group of members
  visit the local district office of your state or
  federal legislator.
• Political Campaign Volunteer You volunteer on
  the election campaign of a candidate for state or
  federal office.

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The DITD Process (cont.)

• Identify Your Legislator
  Contact the SHRM Government Affairs staff or call
  your Office of the Secretary of State to
  determine who your state and/or federal
  legislators are.
• Contact Your Legislators Local Office Arrange
  for the meeting at your selected venue and
  confirm the legislators availability.
• Create an agenda for the event Highlight
  how the meeting will proceed and assign roles to
  those participating in the event.

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The DITD Process (cont.)

• Choose issue topics for the DITD Decide
  what issues you want to discuss and familiarize
  yourself with the topic(s). (Keep it to 2 or 3
  issues max)
• Create a One-Page Leave Behind
  
  Craft a one-pager which highlights SHRM and the
  issues that you will be addressing. This
  document should be left behind after each
  meeting. (For a sample one-page leave behind
  contact the SHRM Governmental Affairs Dept.)
• Present yourself as an expert
  Offer your knowledge and expertise as an HR
  professional to the legislator and/or their staff
  on the issues addressed.

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The DITD Process (cont.)
While meeting with a Legislator and/or their
staff, remember to

• Introduce SHRM and those represented by SHRM
• Explain how the proposed legislation affects you,
  your employees and your organization
• Make it personal tell your STORY
• After meeting, thank them for their time, give
  them the one-page leave behind and your
  business card

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The DITD Process (cont.)

• Follow Up
• After the meeting email, call and/or fax a thank
  you note which reiterates the topic areas
  covered during the meeting
• Share your findings with fellow chapter and state
  council members
• Provide feedback to the SHRM Governmental Affairs
  staff and consider sharing information with other
  state councils/state chapters (Best Practices)

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RISCs Blueprint for Success
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9th Annual Legislative Employment Law Update

• Strategic Objectives
• Relationship Building
• Awareness of RISC SHRM and Chapters
• Outstanding Public Servant Award
• Supporting Legislators
• Collaborative State Council/Chapter Advocacy
  Efforts
• Legislative Agenda
• Focused Legislative Agenda
• Prepared Timeline for Bills
• Advocacy Campaign
• Support from SHRM
• Crafting of an Agenda
• Include in Conference Planning
• Communication, Alerts and Speakers

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9th Annual Legislative Employment Law Update

• Planning
• 9 Month Timeline
• Location and Timing
• Sponsors Budget
• HRCI Accreditation
• Chapter Relations
• Committee Member Representation
• Leverage Relationships/Sponsors
• Website Registration and Communication
• Meetings
• Legislative Agenda
  
• Federal
• State

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9th Annual Legislative Employment Law Update

• Conference
• Advance Press Release and Postings
• E-Mail Blasts
• Platinum/Gold/Silver/Bronze Sponsors and Speakers
• Speaker Back-up Plan
• Educate Members on Key Issues
• Provide Legislative Agenda Updates
• Appreciation Gifts and Awards
• HR Voice and Contest
• Encourage Feedback-Evaluations

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"Lunch With Our Legislators" Program

• Cultivate Relationships with Legislators
• Strategy for Invitations
• Preparing the Committee Information and Form
  Letters
• Tenacious Follow-up
• Advanced Legislative Agenda
• Follow up on hearings and bills
• Event
• Preparing the Participants
• Setting the Tone
• Networking Luncheon
• Keynote Speaker
• Panel
• Prepared Questions

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Summary

• Build Long-term Relationships
• Focused Legislative Strategy
• Interactive Approach
• Planning Timeline
• Evaluate Feedback from Participants and
  Legislators
• Legislative and Legal Update
• Collaborative Approach SHRM and Chapters

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Day Inside The District RISC SHRM (April - 2007)
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From a RI SHRM DITD Participant

• This conference gave me an opportunity to meet
  with my legislator in person and share with her
  my concerns and recommendations on workplace
  legislation that affects my employer and
  employees
• Rhode Island SHRM Member Apr. 07

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If Interested in a DITD

• please contact SHRMs Member Advocacy Specialist

Bernard Coleman III 1-800-283-7476 ext.
6260 bcoleman_at_shrm.org