Assertion: Consolidation is the key to Content Risk Management

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(No Transcript)
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Rich BuchheimSenior Director Product
Management Oracle Corporation
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Unstructured Content The Real Compliance
Challenge
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Your Company is at Risk

• More regulations
• Increased costs of non-compliance
• Potential damage through discovery

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More Regulations
Regulation Are You at
Risk? Sarbanes-Oxley Act ? SEC and NYSE
Regulations ? HIPAA ? USA Patriot
Act ? ISO17799 ? Food and Drug Admin., title
21 ? NASD 3010, 3110 ? Freedom of Information
Act ? Gramm-Leech-Bliley Act ? UK,
AUS/PRO ? MoReq/ISO15489 ? etc ?
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To Make Matters Worse

• Many regulations are still being defined
• Changes to regulations will be ongoing
• Few regulations have clear certification
  processes
• New regulations will continue to emerge
• Collisions between regulations create
  additional challenges

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High Cost of Non-Compliance

• Steep fines
• Possible jail time for executives
• Damage to brand reputation
• Negative impact on stock price
• Risk of shareholder lawsuits
• Potential de-listing from stock exchanges

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Potential Discovery Risks

• Everything is or will soon be discoverable
• Paper documents
• Electronic documents and Web content
• Email
• Instant messages
• Electronic discussions
• Voicemail
• Electronic calendars
• Web conference proceedings
• Inter-application transactions
• Companies are increasingly responsible for the
  often substantial cost of discovery
• Discovery of a single email can bring down a
  company

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Where is Your Risk?
StructuredContent
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BusinessSystems (ERP, CRM, etc.)
Customer records, Contracts, Email, Voicemail,
Memos, Web Conferences, Data Sheets, Instant
Messages, Planning Documents, Forecasts, Quotes,
etc.
UnstructuredContent
70
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Where is Your Risk?
StructuredContent
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BusinessSystems (ERP, CRM, etc.)
Customer records, Contracts, Email, Voicemail,
Memos, Web Conferences, Data Sheets, Instant
Messages, Planning Documents, Forecasts, Quotes,
etc.
UnstructuredContent
70
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Wheres the Solution?
Time
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Regulations Imply

• Rapid, reliable access to all content (electronic
  documents, email, instant messages, physical
  documents, etc.)
• Retention and disposition management
• Secure access control
• Comprehensive action tracking
• Content analysis and classification
• Well-defined, documented business processes

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Whats the Right Technology?
Adaptability is one of the key requirements for
systems that support Sarbanes-Oxley compliance.
The full impact and interpretation of this
legislation is still emerging and may take some
time before fully realized...organizations must
choose adaptable systems so deployments can be
readily configurable and extensible to meet
inevitable changes. - Charles Brett, Senior
Program DirectorMETA Group
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Whats the Right Technology?

• Adaptability Comes From Choosing
• the right architecture
• the right tools to implement required solutions
  and policiesnow and for the future
• the right technology vendor

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The Right Architecture...

• Consolidates your content
• Proliferating servers promotes risk
• Consolidation is the key first step to compliance
• Gets all your content in the database
• Your structured content is already there
• Get the benefits of the database for all your
  unstructured content as well
• Solves the problem once!
• Creating compliance silos is not the answer
• Choose an architecture that supports compliance
  across all regulationsand for all types of
  content

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The Right Tools

• Compliance Solutions for Unstructured Content
  Require
• Comprehensive workflow management
• Content and context searching and analysis across
  all data types
• Version management, lifecycle auditing and
  reporting
• Granular security and access control
• Categorization management
• Collaborative facilities to add business context
  to content
• Consistent, flexible archival, backup, and
  disaster recovery policies
• Integrated process documentation facilities
• Compliance functionality as transparent to user
  as possible!

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The Right Vendor

• Compliance is a long term and evolving
  processchoose a vendor who is a long term
  partner
• Compliance touches everythingchoose a vendor who
  can broadly support your enterprise technology
  needs
• And choose a vendor who is committed to
  compliancein both their products and their own
  business processes

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Some Unexpected Rewards

• Most view compliance as significant added cost of
  doing business in the new millennium
• Steps required to protect business/personal
  interests can also provide significant
  productivity benefits and even cost savings
• When a business
• knows precisely where information is and how to
  access it
• has information under the control of consistent
  management policies
• fully documents procedures used to manage
  information
• provides its employees with powerful tools for
  content management and collaboration,
• supporting compliance can significantly improve
  operating efficiency and reduce costs

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Unstructured Content The Real Compliance
Challenge
An adaptable solutioncombining the right
architecture, the right tools, and the right
partnerscan help meet the challenge and provide
some unexpected rewards
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A
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Next Steps.

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