WELCOME Precinct Officials Training Chief Judge

1
WELCOMEPrecinct Officials TrainingChief Judge
PTA

• November 2008
• General Election

2
Housekeeping Items

• Have you had your oath of office? If not please
  do so before you leave the office today.
• Chief Judges Be sure to sign up for a time to
  pick up your supplies at the office on Monday,
  November 3rd.

3
Whats new for 2008! Staff coordinator Each
precinct is assigned a staff coordinator. This is
the person you will call with any problems or
questions Election Day. You will also call your
staff person Monday night when you are set up and
ready to go home. You will also call your staff
coordinator first thing Tuesday morning when your
precinct is up and ready for voters. Their name
and phone number will be in your supplies.
4
Whats new for 2008! All your wallpaper, posters
and maps are on boards. The small office items
i.e. paperclips, rubber bands etc. in your tub
are in a small box which you can take out and put
on your desk.
5
General Information

• Study the Precinct Officials Election Manual.
  Bring it to the precinct with you Election Day!
• Report to work no later than 6 am Election Day!
• Bring food, drinks, medications, sweater etc with
  you for the entire day and evening

6

• 4. No campaign T-shirts or buttons are to
• be worn by elections officials.
• 5. No tobacco products are allow within
• the polling place.
• 6. Serve all voters promptly and
• courteously!
• 7. Synchronize your watches with the voting
  equipment for the correct time to open and close
  the polls. Make a note on the tape if the time on
  the machine is different from the actual time.

7

• PRECINCT WORKERS MUST REMAIN BI-PARTISIAN AT ALL
  TIMES! DO NOT DISCUSS POLITICS OR ISSUES WITH
  VOTERS OR CO WORKERS!

8
Terminology

• Authorization to Vote The process used at the
  voting place to assure voters are properly
  registered and issued ballots.
• ATV Form The blank form used to affix ATV labels
  and process voters.
• Curbside Voting Procedure which allows disabled
  voters, not physically able to walk into the
  polling place to vote in their car.

9

• Electioneering Candidate or supporters who stand
  outside polling place locations and campaign.
• Inactive Voters Still eligible to vote. Address
  information needs to be updated.
• Post Election Chain of Custody Form used to
  balance the precinct as well as account for all
  the ballots issued.
• Provisional Voting Procedure which allows a
  person to vote election day if their registration
  cannot be found or if the voter is voting out of
  their precinct.

10
Please refer to your Precinct Officials Election
Manual for a more complete list of terminology.
11

• BOARD POLICY
• The Union County Board of Elections hereby
  directs that no television sets or radios are
  allowed in the polling place during the voting
  hours.

12

• BOARD POLICY
• No Smoking policy has been adopted by the Union
  County Board of Commissioners for all public
  buildings. On Election Day, the polling place is
  a public building. Due to the fact that precinct
  officials are supposed to stay together during
  the day, we ask that smoking outside the polling
  place be extremely limited. When taking a break
  and/or lunch, only one person should be away from
  the voting area at a time. Lunch/breaks are to be
  very short.

13
ID STANDARDSThis only applies to a voter who is
identified as requiring ID
A current and valid photo id, or A copy of a
government document that shows the name and
address of the voter such as a current utility
bill, bank statement, government checks,
paycheck, or other government document.
14
Media Access

• Members of the media have a First Amendment right
  to report on matters of public interest,
  including elections.
• Media representatives must identify themselves to
  the Chief Judge.
• No voter interviews in polling place or within
  50 area.
• They may take a panoramic photograph/video of the
  voting place but are not permitted use a zoom
  lens that could show the individual voter in the
  process of voting.

15

• Media representatives may in no way disrupt the
  voting process by their presence.
• Members of the media should be treated with
  respect.
• Election officials are to report problems with
  Media Personnel immediately to the Elections
  office.
• Precinct officials may state the number of
  persons who have voted. No opinion should be
  given.

16

• No one may take still or moving pictures within
  the voting enclosure on Election Day or at
  one-stop site, except with the permission of both
  the voter and the chief judge, except that if the
  voter is a candidate, the permission of the chief
  judge is not required. It provides also that no
  one may record the image of a voted ballot for
  any purpose not otherwise permitted by law. (G.S.
  163-166.3 amended by S.L. 2007-391)

17
Chief Judge Duties Responsibilities

• Chief Judge Person in charge of polling place
  must certify election.
• Must attend instructional meeting.
• Arrange for entry into polling place for set up
  and Election Day.
• Call precinct workers a week ahead to schedule
  set up on Monday.

18

• Pick up supplies on Monday prior to Election Day.
• Check supplies to make sure you have everything
  needed.
• Set up polling place with tables, chairs, signs,
  etc. (Check layout in black notebook).
• Make sure all officials have received oaths.
• Arrive Election Day no later than 600 a.m.
• Make sure polling place phone works receiving and
  calling out.

19

• Assign duties to workers.
• Make sure all workers know how to perform their
  job.
• Supervise all employees throughout day.
• Supervise end of day duties.
• Send runner with first results.
• Return all supplies election night.

20

• Precinct Transfer Assistant
• Meet on Monday to set up polling place.
• Arrive Election Day no later than 600 a.m.
• Assist in preparing to open polling place.
• Perform duties assigned by Chief Judge.

21

• Make sure you understand how to complete all
  forms and follow procedures.
• Keep a list of any special/unusual events that
  occur with you.
• Stay until everyone leaves other than assistant
  delivering first results.

22
ELECTIONEERING AND BUFFER ZONE G.S. 163-166.4

• Buffer Zone Buffer Zone is 50 feet from the
  entrance of the voting place, where practical.
• County Board of Elections should make available
  to the public all information concerning buffer
  zones no later than 30 days before each election.

23
ELECTIONEERING AND BUFFER ZONE G.S. 163-166.4

• Prohibited within the Buffer Zone
• 1. Loitering
• 2. Distribution of campaign material
• 3. Electioneering
• Precinct officials should
• 1. Clearly mark buffer zone
• 2. Check 50 foot boundary often during the day
• 3. Remove any individuals campaigning or
• electioneering in the buffer zone

24
What is electioneering?

• Any person or group seeking to influence a
• voters choice in an election by 1.
  Distributing campaign literature by hand
• or voice. 2. Displaying signs.3. Wearing
  T-shirts, hats, pins, buttons while
• loitering or congregating.

25
For precinct officials 1. Ensure that
electioneering is not occurring within the
specified boundaries.2. Check the voting booths
for campaign literature left behind by
voters. 3. Provide a waste receptacle in which
a voter, if he/she chooses, may dispose of
campaign items.
26
4. Do not display newspapers, play radios or
watch television. 5. Do not wear any political
preference or party allegiance items.
27
For voters The following are not considered
examples of electioneering when worn or carried
while in line to vote or while in the act of
voting Campaign hats, Campaign pins, Campaign
T-shirts, Campaign literature.
28
Voter AssistanceGS 163-1 66.8/08 NCAC 10B.0107

• Remember, voters needing assistance from a
  precinct official must request the assistance
  stating the reason. When the reason is obvious,
  precinct officials should attempt to avoid
  embarrassing the voter.
• Also, those who are mentally ill, retarded or
  impaired may register and vote. These voters are
  entitled to the same assistance as other voters!

29

• Who is entitled to assistance?
• All voters who request assistance.
• Who may assist a voter?
• Near relatives may assist all voters.

30

• Near relatives are defined as
• Spouse Mother-in-law
• Parent Father-in-law
• Child Daughter-in-law
• Brother Son-in-law
• Sister Stepfather
• Grandparent Stepmother
• Grandchild Stepchild

Other relatives may assist the voter only if the
voter is blind, disabled or illiterate.
31

• Who MAY NOT assist voters?
• Voters employer.
• Agent of the voters employer.
• Officer or agent of the voters union.
• Anyone by telephone.
• Voter must request assistance.
• Precinct officials must not suggest that a voter
  needs assistance.
• Voter must designate from whom he/she would like
  assistance.

32

• MONDAY NIGHT SET UP
• Chief Judge call your workers a week before
  Election Day to let them know what time to meet
  Monday night to set up. Workers have been told if
  they dont hear from you, they should give you a
  call!
• Arrange the polling place to give voters easy
  access (see lay out in your Black Notebook).
  Allow room for voters to stand in line out of the
  weather if at all possible.

33

• 1. Mark voting enclosure by blocking off with
  tape, tables or other boundary markers.
• 2. Set up voting booths. Put the pen cups in the
  booths.
• 3. Set up tables and chairs as needed.
• 4. Set up the AutoMark
• 5. Put up wall paper and other inside signs.
• 6. Make sure your cell phone is plugged into a
  wall outlet and you can send and receive calls.

34

• 7. Chief Judge administers oaths (if needed)
• 8. Mark post executed absentee ballot list.
  (This list is in your supply kit. If there are
  any updates, a new list will be delivered by
  1000 am)
• 9. Place trash can near exit.
• 10. All judges assistants sign pay forms (in
  black notebook)

35

• 11. Chief Judge review duties of each judge
• assistant.
• Call Help Desk when you are set up or if
• you need any help.
• REMEMBER DO NOT GO THROUGH THE PROCESS OF
  OPENING THE POLLS UNTIL ELECTION DAY!

36
YOU MUST CALL THE HELP DESK BEFORE YOU LEAVE YOUR
PRECINCT MONDAY NIGHT!
37

• ELECTION MORNING SET UP

Use the Election Morning Checklist in the Chief
Judges Black Notebook to make sure you have done
everything correctly. REMEMBER THE POLLS MUST
OPEN AT 630 AM SHARP!
38
ELECTION MORNING CHECKLIST

• Use this list to check what you need to do before
  opening the polling
• place.
• Call your staff coordinator if all precinct
  officials do not show up at
• 600 am. (The phone number is in your supplies)
  
• Make sure cell phone is plugged into a wall
  outlet AND IS TURNED ON.
• Set-up voting equipment (M-100)
• All 3 judges sign the Zero Certification Report
  (zero printout tape).
• Call you staff coordinator as soon as you are
  Up and running.
• The phone number is in your supplies.
• Post Vote Here sign.
• Post curbside and handicapped entrance signs.
• Mark 50 feet from polling place entrance.
  Remove any signs that may
• have been placed within the 50 feet.
• Synchronize your watches with the voting
  equipment at the polling
• place for the correct time opening and closing
  the polls.
• Go over voter flow one last time with all
  precinct officials.
  
• At 630 a.m. go outside and announce, The
  polls are now open from
• 630 a.m. until 730 p.m.
• VERIFIED BY ______________________________

39
Remember to refer to your black notebook when you
are setting up your curbside handicapped
parking spaces. Handicapped parking and curbside
parking are two different spots!
40
Equipment Overview
AUTOMARK
M-100
41
M-100
The M-100 is an optical mark (scan) reader that
counts the voters ballot right in the precinct.
a) The machine counts the circles the voter
fills in on the ballot. b) The machine can
detect marks on both sides of the ballot. c)
The voter can insert ballots into the counter
upside down or backwards.
42
d) Voters insert ballot into the M-100. The
M-100 counts all acceptable votes and
increases the running total for each race.
Ballots automatically go into the ballot box
under the M-100. e) It runs on battery
power. It must be plugged into AC power to
keep battery charged.
43
f) Votes are stored on the PCMCIA (Personal
Computer Memory Card International
Association) card. After the polls close, the
Chief Judge places the card in the blue bag with
first returns.
44
The AutoMark (Voter Assist Terminal VAT)
The AutoMark is a means of providing a voter with
special needs an opportunity to vote without
direct assistance. It is comprised of a touch
screen monitor. To use the device, the voter
inserts a preprinted blank ballot into the input
tray of the device.
45
The AutoMark (Voter Assist Terminal VAT)
Using the menu on the touch screen, the voter
confirms their selection and the AutoMark marks
the ballot using its built-in printer. (A blind
voter has the use of headphones so they can
follow verbal instructions.) The ballot is
returned to the voter and the voter inserts it
into the M-100 scanner.
46
M-100 LCD Messages
Blank Ballots The M-100 will notify a voter if
it encounters a blank ballot. An audio alert will
sound and the display will indicate a blank
ballot. It offers the voter two choices, Accept
or Reject. Voters press Accept if the voters
intent was to cast a blank ballot. The ballot
will be counted sequentially, however there will
be no votes counted for any candidate. Voters
press Return if the voters intent was not to
cast a blank ballot. The ballot will be returned
to the voter uncounted. The voter would then go
back to the voting booth to mark his choices and
re-feed the ballot.
47
Codes 100/101/102/104/106/107/108/109/115/124/12
3 Ballot or System Errors Have voter turn ballot
over or different orientation and insert again.
If it still doesnt work, call Page Hall. Pages
phone number is on the phone list provided in
supplies. Code 120 Diverter Not Initialized
Make sure M-100 is pushed all way to back and
flip lid at back has been raised.
48
Over-Voted Ballots An over-vote is when more
than the allowed number of selections in a
contest has been marked. An audio alert will
sound and the display will indicate that an
over-voted contest was detected and offer the
voter two choices, Accept or Return. If voter
Accepts, the ballot will be counted for all
properly marked contests. For any contest with an
over-vote, no votes for that particular contest
will be counted. If voter selects Return, the
ballot will be returned uncounted. The voter
should then return spoiled ballot to the CJ. The
CJ will provide voter with a new ballot. All
spoiled ballots are placed in Spoiled Ballot
Envelope.
49
If a ballot is unable to be processed due to
damage, extraneous marks or other problem, the
alert will sound and the ballot will
automatically be returned to the voter. The
ballot will not be counted and no votes will be
cast. If the display on the machine states a
system message, it will probably be necessary to
call the office to help assist the interpretation
of the message and to correct the matter.
50
OPENING THE POLLS M-100 The scanner is
delivered with the Jackson cover in place. Do
not activate the M-100 until Election morning!
51

• Please refer to your Precinct Officials Manual
  for step-by-step instructions on setting up and
  activating the M-100. Instructions are also
  included in the Chief Judges black notebook.

52
OPENING THE POLLS AUTOMARK
Please refer to your Precinct Officials Manual
for step-by-step instructions on setting up and
activating the AutoMark. Instructions are also
included in the Chief Judges black
notebook. Remember to set up and activate the
AutoMark on Monday night.
53
How does a person get to vote?
54
In order to vote, a voter must have ...
1. A properly completed ATV Form
2. An official Union County ballot
55
Section A This section must be completed for ALL
voters, voting anything other than provisional.
Section B Used for name changes and all address
changes.
Section C Must be completed for all transfers.
Section D Used ONLY for curbside voters. Section
A must be completed as well.
56
SECTION A
Ballot Judge writes the NEXT sequential number
here. 1, 2, 3, 4, 5, 6
Record the type of VALID ID presented if
designated ID REQUIRED on the Label.
ALL VOTERS MUST SIGN THE FORM !!!! NCGS
163-166.7(a)
Ballot Judge MUST initial.
57
SECTION B
Voter Registration Number ALWAYS required when
filling out this section.
Has the voter lived here for 30 days or more?
Fill in the bubble for their answer. If NO, when
was the move date?
Signature ALWAYS REQUIRED!!!
58
SECTION C
SHORT AND SIMPLE IF a voter is TRANSFERING IN or
you are TRANSFERING THEM OUT of a Precinct, EVERY
SINGLE LINE OF SECTION C MUST BE COMPLETED along
with most of the information in Sections A and
B!!!!!
59
SECTION D CURBSIDE AFFIDAVIT
PRECINCT NAME
UNION
PRECINCT OFFICIAL MUST SIGN.
VOTER MUST SIGN!!!
DONT FORGET!READ THE OATH TO THE VOTER!!!!
60
PERFECT SCENARIO VOTER
The name the voter stated will be exactly what is
on the Voter Registration List. The PHYSICAL
ADDRESS the voter stated will be exactly what is
on the Voter Registration List. These are the
voters you WILL NOT see!
61
1) Voter States name, physical address. 2) Registr
ation Judge identifies voter on the Voter
Registration List and verifies the name and
address match what the voter stated. (NOTE If
ANYTHING does not match what the voter stated,
the voter is not a Perfect Scenario
Voter.) 3) Registration Judge removes the label
and places it on a blank ATV form in Section A
and states the name and address back to the
voter. If the voter agrees the information is
correct the voter signs the form in Section A
62

• The voter is then instructed to give the form to
• the Ballot Judge.
• 5) The Ballot Judge receives the form and proofs
  the Label and signature match, pulls the ballot
  style indicated on the label.
• 6) The next sequential number (23, 24, 25, 26,
  27, 28,) is recorded on the top right hand corner
  of section A, where it indicates ATV .

63
7) Ballot Judge then initials the bottom right
hand corner of section A in the Officials
Initials spot. THIS ACT VERIFIES YOU HAVE ISSUED
THE CORRECT BALLOT BASED ON THE INFORMATION
PROVIDED. 8) The voter is given the ballot,
instructions for marking the ballot and directed
to the voting booths. 9) The completed ATV
form is placed in the basket in sequential order.
( Do not skip numbers or lose your sequence.
This will aid in reconciling at the end of the
night.)
64
95 of voters on Election Day will be Perfect
Scenario Voters !!! If a voter is not a Perfect
Scenario Voter, then they will be referred to the
PTA for assistance.
65
CURBSIDE VOTER (G.S. 163-155)
(No problems with this voter. Due to age or
disability this voter chooses to vote outside
the voting enclosure.) 1) Curbside Official
determines a voters desire to vote curbside due
to age or physical disability. 2) Voter states
name, physical address and fills out Section D of
the ATV form. 4) Precinct Official will
administer the oath to the voter. 5) Curbside
Official brings the form inside to the
Registration Judge who identifies voter in the
Voter Registration List. Then verifies the name,
and address match what the voter stated.
66
6) Registration Judge removes the label and
places it on ATV form in Section A. 7) The
Curbside Official brings the form to the Ballot
Judge and the Ballot Judge issues the correct
ballot to the Curbside Official and initials
Section A. 8) Curbside Official brings the Ballot
and the ATV Form back to the awaiting curbside
voter. Have the voter sign Section A on the ATV
Form. After the voter signs, give the voter the
ballot and go over the ballot marking
instructions. ONLY if the voter requests
assistance, should you offer assistance. (NOTE
The same assistance rules apply as in the
enclosure.)
67
9) Once the voter has completed voting, have the
voter place the completed ballot in the
folder. 10) Bring all materials back in the
voting enclosure scan the voted ballot into the
scanner. (NOTE Maintain the privacy of the
ballot during this entire process.) 12) The
completed ATV Form goes to the Ballot Judge. 13)
Ballot Judge records the next sequential number
(23, 24, 25, 26, 27, 28, ) on the top right hand
corner of Section A with C/S beside the number
and place the completed form in the wire basket
holder in sequential order.
68
Sequence number with C/S to indicate Curbside.
Ballot Judges initials
Part D completed with the voters signature and
the precinct official who administered oath.
69
Why would you need to determine a voters ballot
style? How do you determine the correct ballot
style for a voter?
70
In order to determine the correct ballot style
for a voter you need 1. Street Index 2. Ballot
Styles for General Election 2008 (yellow form
in PTA folder CJs black notebook)
71
Step 1. Look up voters address in the street
index. Step 2. Match the number in the
following columns to determine the correct ballot
styles CONG JUD NCHSE BDED
72
(No Transcript)
73
PRECINCT 27 CONG JUD NCHSE BDED
BALLOT OPTION
8 20C 69 1
3 8 20C 69 2
11 Address 1 615 South Elm Street
Ballot style _________ Address 2 3705 Eliza
Rushing Road Ballot style _______
74
PRECINCT 27 CONG JUD NCHSE BDED
BALLOT OPTION
8 20C 69 1
3 8 20C 69 2
11 Address 1 615 South Elm Street
Ballot style ___3______ Address 2 3705 Eliza
Rushing Road Ballot style ___11____
75
Voter Registration List Label Indicates Verify
Registration Information

• Voter must complete Section B. Registration Judge
  refers voter to the PTA
• If there is no address change, determine the
  correct ballot style for this voter based on
  their address, and record it on the form. The
  voter needs to sign Sections A B of the ATV.
  Then, have the voter report to the ballot judge
  to be issued their ballot.
• If there is a change in address, this voter now
  must be treated as a TRANSFER Voter.

76
Voter Registration List Label Indicates ABSENTEE
Solution Call your staff coordinator (use
phone list in your Supplies) Registration Judge
will highlight these Monday night using the
executed absentee ballot list in the Chief
Judges supplies and again on Tuesday morning
when the updated list is brought to the precinct
by the Sheriffs deputy.
77

• ADDRESS UPDATE
• Voter moved Less Than 30 days before the
  Election,
• they Must vote in their OLD precinct.
• IF the voter is standing in their NEW precinct
  and
• they moved Less than 30 days ago, THEY SHOULD
• BE VOTING IN THEIR OLD PRECINCT. THIS
• IS NOTHING MORE THAN AN ADDRESS
• CHANGE THAT NEEDS TO OCCUR AT THEIR
• ASSIGNED POLLING PLACE. THE CHANGE
• WILL TAKE PLACE AFTER ELECTION DAY.
• Remember The voter has the right to vote a
  provisional ballot if they are unwilling to
  return to their old precinct!

78
AT THE VOTERS ASSIGNED POLLING PLACE 1) Registra
tion Judge directs the voter to the PTA with the
UNSIGNED FORM. 2) The PTA guides the voter on how
to properly fill out all of section B of the ATV
Form. Required information on Section B is
Voter Registration Number Voters
Name Voters Current Address (printed)
Previous Address Date of Birth
Voters Signature Record Move
Date and fill in the 30 Days or Less
79
3) Have the voter sign Section A and Section
B. 4) The voter is then instructed to give the
form to the Ballot Judge.
80
NAME CHANGE (No problems with this voter, just
need to update the name.) 1) Registration Judge
removes the label and places it on a blank ATV
form in Section A. 2) Registration Judge directs
the voter to the PTA with the UNSIGNED FORM. .

81

• 3) The PTA guides the voter on how to properly
  fill out all of section B of the ATV Form.
  Required information on Section B is
• Voter Registration Number
• Voters NEW Name (printed)
• Voters FORMER Name (printed)
• Voters Signature
• 4) Have the voter sign Section A. Section B
• The voter is instructed to give the form to the
  Ballot Judge.

82

83
TRANSFER Greater Than 30 Days (YOU are the OLD
Precinct) (This voter shows up at your precinct
and they have a change of address greater than 30
days. They should go to their new precinct to
vote. THAT IS WHERE THEIR NEW BALLOT IS. ALL
MOVES GREATER THAN 30 DAYS MUST BE TREATED THE
SAME, EVEN IF IT IS AN IN-PRECINCT MOVE, SINCE
THE BALLOT STYLE MAY CHANGE.) REMEMBER The
voter always has the right to vote provisional if
they are unwilling to go to their new precinct!
84
1) Registration Judge removes the label and
places it on a blank ATV form. 2) IMPORTANT!!!
The Registration Judge will put a large X over
the ballot style number on the ATV Label. THIS
VOTER SHOULD VOTE THEIR CORRECT BALLOT AND WE
MUST MAKE EVERY EFFORT POSSIBLE TO MAKE THAT
HAPPEN.
85
4) Registration List Official directs the voter
to PTA with the UNSIGNED FORM. 5) The PTA
guides the voter on how to properly fill out ALL
of section B then has the voter sign Section
A and Section B. 6) Look up the voters address
in the Street Index (or call your staff
coordinator at the Board of Elections). 7)
Determine WHERE this voter should be voting based
on their NEW address. 8) YOU are the OLD
PRECINCT. Fill out the New Precinct ,
Name, and Address (look in the front of the
street index for complete names and
addresses of polling places), and YOU sign
as the Precinct Official in Section C.
86

• Instruct the Registration Judge to place a T
  in the Registration book to indicate this was a
  transfer voter.
• Ask the voter to report to their new polling
  place or the Board of Elections office. The ATV
  form is their ticket to vote.
• Remember, if the voter does not want to go to
  their new precinct, they can always vote a
  provisional ballot!

87

When you are sending a voter to their new polling
place, leave the ATV and officials initials
blank.
Registration Judge MUST place an X over the
ballot style!
ALWAYS record the Voter Registration Number.
Make sure you indicate how long ago the voter
moved and the date.
You are the old precinct if you are sending this
voter to another precinct.
Where are you sending this voter?
88

- It does not matter if it is a move next door,
you must go through every step described above.
If it is a move next door within the same
precinct, YOU are the OLD and the NEW precinct.
This process will assure we are issuing the
correct ballots.
89
INCOMING TRANSFER (Voter walks in with a
completed ATV form from their OLD precinct.)
90

• 1) The voter reports straight to the PTA
• 2) PTA verifies that all sections on the form are
  complete.
• 3) Look up the voters correct ballot style in
  the Street Index (or call your
• staff coordinator.)
• 4) Once you have determined the correct ballot
  style, write it on the top
• right hand corner of the form and CIRCLE it.
• IMPORTANT!!!! Record the voters information on
  the PTA
• Log. (This will help in reconciling at the
  end of the night and during the Board of
  Elections Audit process.)
• 6) The voter is instructed to give the form to
  the Ballot Judge.

91
Correct NEW ballot style written and circled.
Person issuing ballot verifies they issued the
correct ballot.
Make sure the voter is in the correct new polling
place.
92
EXAMPLE OF A COMPLETED PTA LOG PRECINCT TRANSFER
ASSISTANT VOTERS LOG PRECINCT
_____9_______ DATE _11/04/2008_
93
PROVISIONAL VOTING EVERYBODY VOTES!!!! DO NOT
SEND ANYONE AWAY FROM YOUR PRECINCT
WITHOUT OFFERING THEM THE CHANCE TO VOTE
A PROVISIONAL BALLOT

94

• PROVISIONALS
• There are several types of provisional voters.
  They are as follows
• Voters, who have moved into your precinct less
  than 30 days, have not changed their address with
  the BOE office and do not want to go back to
  their old precinct to vote.
• Voters who claim to be registered however, the
  BOE office has no record of such registration on
  Election Day.
• Voters who have been removed from the voter
  registration files. (They could have been
  purged, removed, or denied.)
• Voters who dispute the jurisdictions assigned to
  them by the BOE office.

95

• Voters who wish to vote in a precinct other than
  the one assigned to them by the BOE office.
• Voters who are required to show identification
  before voting, but did not bring it with them to
  the polling place.
• Special PROVISIONAL Voters voters who vote
  after the polls close by virtue of a lawful
  order. DO NOT LET ANYONE VOTE UNDER THIS
  PROVISIONAL REASON UNLESS YOU ARE CONTACTED BY
  OUR OFFICE INSTRUCTING YOU TO DO SO.

96
Great! So, what do I do with them?
97

• THE PROVISIONAL PROCESS
• This is the way to do all provisional voters
  regardless of the reason they are voting
  provisionally.
• Direct the voter to complete the PROVISIONAL
  BALLOT ENVELOPE.
• The voter should complete the top portion of the
  envelope first making sure to answer the READ
  FIRST questions, and be sure to SIGN THE FORM.
• Voter should also check the appropriate box and
  complete the bottom portion of the envelope.
• PTA should record the voters information in the
  PROVISIONAL POLL BOOK.

98

• 3. PTA should complete the bottom portion of the
  envelope with the following information
• Provisional Poll Book Number (located in left top
  corner of envelope)
• Precinct Number (located in right top corner of
  the envelope)
• Precinct, Ballot Style, and Signature of official
  (bottom-most portion of the envelope)
• 4. Affix the Provisional PIN Labels as follows
• Provisional Poll Book
• Provisional Envelope
• Voter Instruction Sheet

99
5. Enter the Precinct number on top of the ballot
6. Hand the ballot and envelope with the
instruction sheet to the voter. 7. Instruct
the voter to vote the ballot, seal it in the
envelope, and return it to you (the PTA).
100
8. Inform the voter to keep the instruction
sheet. This will allow them to check on the
status of their vote. 9. Place the sealed
provisional envelope into the red bag designated
for provisional ballots.
101

• ONE MORE TIME!!!
• Complete the envelope
• 2. Affix the labels
• 3. Place the precinct number on the ballot
• 4. Record information on the Provisional Poll
  book
• 5. Give voter ballot and instruction sheet
• 6. Voter Votes Ballot
• 7. Voter gives sealed envelope with ballot inside
  back to PTA
• 8. PTA stores voted provisional ballots in RED
  PROVISIONAL BAG
• 9. At the end of the day, the Chief Judge returns
  sealed, red provisional bag to the BOE office

102
PLEASE REMEMBER! NO ONE WHO COMES INTO
THE PRECINCT TO VOTE SHOULD BE TURNED
AWAY!! ANYONE MAY FILL OUT A PROVISIONAL BALLOT
APPLICATION AND VOTE A PROVISIONAL BALLOT. IF A
VOTER REQUESTS A PROVISIONAL APPLICATION AND
BALLOT, HE SHOULD BE GIVEN ONE IF A VOTER REFUSES
TO VOTE PROVISIONAL WHEN OFFERED, CHIEF JUDGE OR
PTA MUST DOCUMENT VOTERS NAME REASON FOR
REFUSING TO VOTE PROVISIONAL!!
103
Write-In Votes Write in votes are counted only
for persons who have filed petitions with the
board of elections. The board will instruct
precinct officials about which write-in
candidates votes to count. For eligible write-in
candidates the rules for write-in votes are as
follows
104

• The name should be written immediately below the
• printed name on the ballot.
• 2. The write-in should be counted whether or not
  the box next to the printed name is checked.
• 3. Even if slightly misspelled, the write-in
  should be counted when it is clear to the
  precinct officials what name was intended.
• 4. To be counted, the name must be written in it
  may not be on a sticker or stamped on the ballot.

105

Write-In Tally Form
General Election November 4,
2008 PRECINCT ___________ TOTAL
WRITE-IN VOTES _________ Write in
candidate for U.S. President Name Total of
Votes Cynthia McKinney
_____________ Brian Moore _____________ Ralph
Nader _____________ Other Name

______________ Write in candidate for U.S.
Senate Name Total of Votes Walker Fry
Rucker _____________ Other Name

______________ Write in candidate for
Commissioner of Insurance Name Total of
Votes Nathaniel Cooper
_____________ Other Name

______________ Chief Judge _____________________
______________ Judge
____________________________________ Judge
_____________________________________
106
CHALLENGES To make a challenge on Election Day,
a challenger must be a registered voter of the
same precinct as the person being challenged. A
precinct official may challenge a voter even if
the official is not a registered voter of that
precinct. The grounds for challenging are that
the challenged person is not qualified to vote. A
prospective voter may be challenged on the
grounds that they have already voted in the
election.
107
The chief judge and the two judges must hold a
hearing and decide, by majority vote, whether the
challenged person is qualified. They should hold
the hearing immediately unless there is good
reason to wait until later in the day. At any
rate, the decision must be made before the polls
close. If you have a challenge in your precinct,
first call the Board of Elections office for
instructions. Challenge forms are located in the
Chief Judges black notebook.
108
CLOSING PRECINCT 730 p.m. - Judge announces,
The polls are closed. Any voter in line at this
time shall be allowed to vote. Official
determines last voter in line at 730. Only those
persons in line at 730 p.m. will be allowed to
vote.
109
Send an assistant to the back of the line and
record the names of the voters on your Persons
In Line at 730 form located in your black
notebook. If you can not see the end of the line,
have a precinct official stand at the end of the
line so no one can walk up and join the line
later!
110
DO NOT lock doors. Anyone can witness the
closing of the polls. They may not interrupt the
process. If you feel threatened, call police.
NOTE Precinct officials (judges) must stay
together during the tabulation of votes. They
cannot separate for any reason.
111
PRECINCT ASSISTANT WITH BLUE BAG Get them on the
road ASAP! Make sure your assistant knows how to
get to the Board of Elections office. There are
Map Quest directions from your precinct to our
office in your black notebook.
112
AFTER THE POLLS CLOSE, DO THE FOLLOWING
Complete End of Day Checklist. Follow
Closing Polls instructions exactly as written.
Place all forms, tapes, broken seals and PC
cards in the blue return bag for the runner to
bring into the office No completed forms go
back into black notebook. Place used
Authorization to Vote forms together. Judges
must sign the last ATV form. Sign all machine
tapes and Write-In Tally form Do ATVs,
printout, PTA Log and number of voters voting on
machines balance?
113
Place all Provisional ballots, which are in
individual envelopes, and the Provisional Poll
book signed by all three judges, in the
Provisional Return Bag and seal. Complete
Chain of Custody Election Materials form. This
needs to be in your hand when you bring your
supplies into the office Election Night. Place
all used ballots in ballot box. Seal the box.
114
Chief Judge If you have cell phone, leave it
turned on and keep it with you in case we need to
call you before you get back to the office.
Put only signs that came out of tub, back into
tub, otherwise, leave on top of the tub. Leave
building as you found it. Clean up your papers,
kitchen area take trash (bag in supplies) that
you have accumulated with you. Remove red tape
outside. Leave nothing outside. Did you
properly secure scanner AutoMark for pick up
Wednesday morning? Make sure all doors on the
M-100 stand are properly locked. Are machine
keys back in proper envelope?
115
CLOSING THE POLLS M-100
Follow the instruction exactly as written. Be
sure all write-in votes are counted on the Write
In Tally Sheet before you seal your ballot box.
Do not write on your results tape. Remember all
ballots must be return to the Elections office
election night. Make sure all the doors are
locked and secured on the M-100 and the Jackson
cover is in place.
116
BALANCING THE PRECINCT
In order to balance your precinct you will
need 1. Post Election Chain of Custody Form 2.
PTA Log 3. Total voters from the M-100 4.
Number from the last ATV form 5. Number of
labels pulled from the Registration Book
117
Chain of
Custody Election Materials
Post-Election Precinc
t __100____ Election Date _11-04-2008 Time
Left Polling Place _________Arrival Time BOE
Office __________ Signature Chief Judge
__________________________ BOE official
________________________________
We have been directed by the State Board of
Elections to verify what time the Chief Judge
leaves the polling place with the voted ballots
and what time they arrive in our office. This is
part of our Chain of Custody for voted un-voted
ballots.
118
This part of the form is where you account for
all the ballots you were issued on Monday.
Ballots
This total should equal the total number of votes
on the M-100.
Count each ballot style. Record the number of
ballots you have left here.
This is the of ballots in the Spoiled Ballot
Envelope
Look at the Provisional Poll book. We account for
the of provisional ballots here.
119
END OF DAY RECONCILIATION (all 3 Judges must
sign) Public Counter from Scanner 1.
_390_(look on the M-100) Used ATV forms
2. _390_(check on last used
ATV form) Number from Registration Book 3.
_386 (count of stickers pulled out
of Registration book) Number
from PTA Log 4. __4_ (how
many voters are recorded on PTA
Log) TOTAL (add lines 3 4) 5 __390_ (This
is the total of voters who voted according to
the Registration Book and the PTA Log) Totals on
lines 1,2, and 5 should be the same Chief
Judge_____________________ Judge _
________________________ Judge
_________________________
This is where we balance the number of votes cast
on the machine with the number of voters.
120
BALLOTS 200 Style 6 Spoiled ballots
3 Provisional ballots 6 Returned ballots
150 Public Counter from Scanner 41 Used ATV
forms 41 Number from Registration Book
39 Number from PTA Log 2
121
Chain of Custody Election Materials Post-Election
Precinct __100____ Election Date
_11-06-2007 Time Left Polling Place
______________Arrival Time BOE Office
______________ Signature Chief
Judge _______________________________________ B
OE official _____________________________________
__ Ballots
END OF DAY RECONCILIATION (all 3 Judges must
sign) Public Counter from Scanner 1. _41 Used
ATV forms 2.
_41_ Number from Registration Book 3.
_39______ Number from PTA Log
4. __4_______ TOTAL (add lines 3 4) 5
__41_____ Totals on lines 1,2, and 5 should be
the same Chief Judge ___________________________
_________ Judge ________________________________
__________ Judge ____________________________
_______________
122
EVERYONE VOTES!! Do not send anyone away from
your precinct without offering them the chance to
vote a provisional ballot.

• All voter problems are referred to the Precinct
  Transfer Assistant. It is their responsibility to
  see that the proper change forms are completed
  and properly executed.
• If there is a personnel problem, the Chief Judge
  handles, but document on notepad.

123

• Remind the assistants operating scanner Make
  sure ballot is accepted before voter leaves. If
  the ballot is rejected, the voter, not Precinct
  Assistant must correct the problem and resubmit
  the ballot.
• Spoiled ballots are kept in the Spoiled Ballots
  Envelope. Remember all ballots must be
  accounted for at the end of the night.
• Keep all used, numbered ATV forms. You will use
  these to balance at the end of the night.

124

• All precinct workers are asked to refrain from
  personal conversations with voters. Also talking
  between co-workers must be kept to a minimum. We
  must give our attention to our job.
• Observers must be allowed to look at the
  completed ATV forms if requested. You will be
  notified if Observers are expected at your
  precinct.
• Voters scan their ballots, not a Precinct
  Official! We are available to help if needed.

125
REMEMBER EVERYBODY VOTES! DO NOT SEND ANYONE AWAY
FROM YOUR PRECINCT IWTHOUT OFFERING THEM THE
CHANCE TO VOTE A PROVISIONAL BALLOT!
126
Just one more thing.. Please complete the
post-test in your booklet and turn in to me
before you leave. Thanks for ALL YOU DO!! We
could not conduct this election without you.