Yearbook Plus CDROM International Organizations and Biographies

1
Yearbook Plus CD-ROMInternational
Organizations and Biographies

• 3rd edition, 1997
• Edited by Union of International Associations
  (Brussels. E-mail info_at_uia.be)
• Published by K G Saur Verlag(München, New
  Providence, London, Paris)
• Application of Folio ViewsTM software by
  MediaTime(Montreal)

2
Presentation Menu (1)

• Using this Presentation
• Contents of the CD Overview
• Installation of CD on your computer
• Getting Started Overview
• Searching an Infobase Options
• Navigating Infobases Options
• Web and E-mail Options

3
Presentation Menu (2)

• Modifying the Display Options
• Marking and Modifying Data Options
• Grouping Records Options
• Search Refinement Options
• Searchable Fields Options
• Printing and Exporting Options
• Demonstration CD

4
Using this Presentation (1)

• You can navigate this PowerPointTM presentation
  by clicking
• left mouse button (anywhere) to advance to the
  next screen
• directional buttons (for
  Previous or Next slide)
• return to the main presentation menu
  (contents)
• return to any current submenu
• right mouse button allows you to exit the
  presentation (as well as other operations -
  including printing these slides)
• There are underlined clickable links within this
  presentation. Some link to the Internet -- if the
  Internet environment is correctly configured in
  your Windows desktop settings.

5
Using this Presentation (2)

• Printing slides
• Click on the button in the bottom left corner
• Select the Print option (if a printer is
  available)
• Select one or more pages on the print menu
• Notethe complete presentation can be printed as
  a guide
• Moving to and from the Yearbook Plus CD (Folio)
• To switch between this presentation and the
  Yearbook, first exit this presentation, then
  start the Yearbook in Folio
• Minimize the Yearbook window
• Start this presentation again
• When you want to switch to the Yearbook, use
  AltTab
• Return to this presentation with AltTab

6
Contents of the CD Overview (1)

• International Organization Descriptions
• English version (completely updated)
• French version (partially updated)
• Other versions depending on languages of
  organization titles
• Names and addresses and sample descriptions
  Spanish and German
• Names and addresses Italian, Portuguese, Dutch,
  Esperanto, Russian (transliterated), Nordic,
  Latin
• Bibliographies on International Organization
• Biographies of International Organization
  Executives
• Explanatory Notes / ReadMe
• Encyclopedia Plus Demonstration

7
Contents of the CD Overview (2)

• Different infobases accessible from the program
  folder shortcuts

Bibliographies
Biographies
Encyclopedia Demo
Multilingual Interface
ReadMe file
Organizations
YB Plus Notes
Click on the underlined words for a full
description
8
Contents International Organizations

• Organization profiles (35,222) from the 4-volume
  Yearbook of International Organizations
• Over 128,000 cross-references (hyperlinks)
  between organizations
• Information on names in official languages, main
  and regional addresses, history, aims,
  activities, structure, personnel, finances,
  technical and other commissions, links with other
  bodies, countries of membership, publications

9
Contents Bibliographies

• Based on Yearbook of International Organizations
  (Volume 4)
• Bibliographic information (38,166 entries)
• Publications of International Organizations
• Bibliography of World Problems, Strategies and
  Values
• Bibliography of Materials for the Study of
  Transnational Organization
• Bibliographic information is also present in
  organization and biographical entries

10
Contents Yearbook Plus Notes

• This infobase contains the full publication notes
  concerning the current edition of the Yearbook of
  International Organizations. Comprehensive
  information on all aspects of the Yearbook, the
  data and its production are presented.
• Checking this section may answer questions about
  search results, types of organizations, editing
  policy and related matters

11
Contents Biographies

• Extracted from the Whos Who in International
  Organizations
• Covers 13,000 individuals associated with
  international organizations from poets to
  politicians, scientists to civil servants and
  journalists to judges, nearly every field of
  human endeavour and nearly every country in the
  world.
• Provides personal information on name, title,
  nationality, date and place of birth, marital
  status, position(s) in international, national
  and local organization(s), career, education,
  publications, as well as address

12
Contents ReadMe file

• This file provides any last minute information
  concerning the CD, especially in relation to
  installation
• It can be read through the DOS editor or through
  Notes in Windows
• Information of this type is also available over
  the web from http//www.uia.org/cdrom/uiacdndx.ht
  m
• Note that you can also contact the editors via
  e-mail at cdyb_at_uia.be

13
Contents Encyclopedia Demonstration

• This is a demonstration of Encyclopedia Plus
  which is the CD version of the 3-volume
  Encyclopedia of World Problems and Human
  Potential
• The main infobases on the CD are
• world problems (12,000 profiles, 120,000
  hyperlinks)
• organizational strategies (29,500 profiles,
  91,000 hyperlinks)
• human values (3,200 positive and negative values,
  23,000 hyperlinks)
• human development approaches (4,400 profiles,
  15,000 hyperlinks)

14
Installation of CD-Rom

• Introduction
• On Windows 3.1x
• On Windows 95 / NT
• On DOS (no longer supported)
• On Macintosh (no longer supported)

15
Installation Introduction

• Installation of the Yearbook Plus CD-Rom is a
  simple process. As with the installation of any
  software, you may want to back up all system
  files prior to allowing an installation program
  to modify them automatically.
• Follow the on screen instructions and the
  installation should proceed smoothly.
• You will be able to choose to install an English
  interface, a French interface, or both English
  and French interfaces. This means that the Folio
  Help functions will be available in the
  language(s) chosen. You will have access to all
  infobases whatever choice you make.

16
Installing via Windows 3.1x

• Start Windows (if Windows not already running).
• Choose Run from the File menu in Program Manager.
• Type d\windows\setup (or replace d with the
  letter of your CD-Rom drive).
• Press Enter to start the installation.
• Respond to prompts as they appear.
• Reboot your computer.
• Read the Readme text file located on the CD-Rom
  in the nfo directory

17
Installing via Windows 95 / NT

• Start Windows Explorer (if not already running)
• Click on the CD-Rom icon (next to the designated
  CD-Rom drive letter).
• Double-click on the Windows folder located on
  the CD-Rom drive.
• Double-click on the Setup (install.exe) icon to
  start the installation
• Respond to prompts as they appear.
• Reboot your computer.
• Read the Readme text file located on the CD-Rom
  in the nfo folder

18
Getting Started Overview

• Opening an infobase
• Interfaces
• Folio English interface
• Folio French interface
• Menu of multilingual infobases
• Help and Tips
• Getting help
• Using Folio Help
• Split screen tip (Windows tiling)

19
Getting Started Opening an Infobase

• Double-click on the desired icon in the UIA
  CD-Rom Publications folder (or alternative
  program group name) to start the application.
• Click on an infobase, or choose Open from the
  File menu to select and open an infobase
  (remember to pre-select the CD-Rom drive).
• You can have more than one infobases open at a
  time.
• CtrlTab switches between open infobases (or try
  using Window, Tiling features).
• Use File, Close or CtrlF4 to close an infobase.

20
Getting Started Example

• Following the installation, open the Yearbook
  infobase using the icon on your desk top
• or the folder on the Start menu

21
Getting Started Interfaces

• Depending on which language was chosen at
  installation, the primary Folio interface for
  access to the Yearbook infobases will be either
  (or both) of
• English interface via the icon Yearbook Plus
• French interface via the icon Annuaire Plus
• You can choose to enter via the Multi icon taking
  you to a menu of multilingual infobases.
• Within any infobase, access is then possible via
  a query template in the language of the infobase.

22
Organizations English interface
This interace results from installing the English
interface and entering via the Yearbook Plus icon
23
Organizations French interface
This interace results from installing the French
interface and entering via the Annuaire Plus
icon
24
Tool bar Main features
Change display preferences(for Contents)
Manipulate tags
HighlighterNotesGroups
Split screen (tiling)
Limit display to records with hits
Start your web browser
Display record titles(browseable access to
records)
Return to first screen
Create new shadow file
Access general query template (search complete
text)
Access customized query template (search by field)
25
Organizations First screen features
Click for info on the editors (on the CD)
Click for info on the editors (via the web)
Click to send e-mailmessage to editors
Access customized query template (search by field)
Display browseable record names in parallel with
records
Access pre-defined subjectgroups of organizations
Access pre-defined regionalgroups of
organizations
Access pre-defined regionalgroups of
organizations
26
Menu of multilingual infobases

• International Organizations
• English (complete, updated text)
• French (comprehensive, partially updated text)
• Spanish (names and addresses for organizations
  with Spanish titles
• plus selected profiles)
• German (names and addresses for organizations
  with German titles
• plus selected profiles)
• Dutch (names and addresses for organizations
  with Dutch titles)
• Italian (names and addresses for organizations
  with Italian titles)
• Portuguese (names and addresses for organizations
  with Portuguese titles)
• Nordic (names and addresses for organizations
  with Nordic titles)
• Russian (names and addresses for organizations
  with Russian titles)
• Latin (names and addresses for organizations with
  Latin titles)
• Esperanto (names and addresses for organizations
  with Esperanto titles)
• Biographies of International Organizations
  Executives
• Bibliography on International Organizations
• Notes
• See menu example

27
Multi First screen
Also accessible from this link on the main screen
28
Getting Started Getting help

• Folio, the software we use to present the
  Yearbook information, comes with an extensive
  Help file and a tutorial.
• While it is easy to begin working with the data
  immediately, referring to these Help files will
  enable you get more out of your use of the
  Yearbook -- with less effort and time.

29
Getting Started Using Folio HELP

• Online help for Folio Bound Views is always
  available by using F1 (or clicking on the Help
  menu) to the Folio Help infobase.
• Click Contents or Query, click on links, or
  scroll through text, to locate relevant help.
  
• Some operations have Help buttons which take you
  directly to relevant Folio Help.
• You can also print relevant records (see
  Printing and Exporting).
• Supplementary help on Yearbook entries and field
  descriptions is available by clicking on Yearbook
  Plus Quick Reference

30
Getting Started Split screen tip

• Folio Help is itself an infobase like others on
  the CD
• You may find it useful to use the Tile function
  of the Windows Desktop to have the Yearbook
  infobase open in parallel (split screen) with the
  Help or Tutorial from Folio (see example)
• Tiling is also an excellent way to benefit from
  the Contents index for each infobase. This may be
  opened in one window in parallel (split screen)
  with profile records (see example)

31
Tiling Help with Infobase
32
Tiling Contents with Infobase
33
Searching an Infobase Options

• Comment on Indexing
• General Query template (also used for Folio Help)
• Customized Search templates (adapted to each
  infobase)
• Activating the search
• Search refinement options
• General Query (facilities for experienced users)

34
Searching Comment on Indexing

• Every word of the text is indexed
• Some punctuation characters are indexed as text.
  For example if you search for the word homme in
  the associations name you will find only one
  entry but if you search for lhomme than you will
  find several. This is because the l is indexed
  with the word homme.
• Wildcards can be used to solve such problems. For
  example if you search for homme you will find
  everything that ends with homme like homme,
  lhomme, bonhomme.
• Any word you add to text (in shadow mode) will
  immediately be indexed.

35
Searching General Query

• Options for access to search facilities
• Query from the Search menu,
• use F2,
• click on Query to access the general Query
  window.
• Options include
• Type any word you wish to search for anywhere in
  entries.
• Scroll through the list of available words
  double-click to select.
• Select more words, all of which must be found in
  the same record.
• The number of successful search results (hits)
  is shown at the bottom of the screen.

36
General query template
37
Customized query templates

• Customized query templates are available in the
  following languages via the Multi interface
  English, French, German, Spanish, Dutch, Italian.
  
• The language of each template corresponds to the
  language of the infobase. Note that the English
  inobase can be searched from the French infobase
  template by using the Apply to All feature
• These customized query templates differ from the
  general Folio Query template in that they are
  designed specifically for the data-sets included
  on the Yearbook Plus CD-ROM. See the following
  slides for a sample...

38
Customized query template (English)
Click OK to view3 records found
Example query for organizations with names
containing science and aims containing research
and founded in 1982. Found 3 records
39
Customized query template (French)
40
Searching Activating the Search

• For either of the above search methods
• as you begin to type a word, an indication is
  given of available words with that spelling.
• as you add keywords, a count is given of query
  hits.
• When selection is ready (and any processing is
  finished)
• click OK and the first search hit will be
  displayed .
• or, in the Query window, click on OK Apply to
  All to search all the open infobases (especially
  useful when two or more infobases are tiled
  vertically).

41
Navigating Infobases Options

• Scrolling Sequential exploration of records
  (Arrow keys)
• Inspection of hits after selection by a search
  (F3, F4)
• Hyperlinks Following hyperlinks
• Within an infobase
• Between infobases
• To organization websites
• From Contents window, clicking on a record title
  (possibly into an infobase on the second half of
  a split screen)
• Backtrack to start of search

42
Navigating Infobases Scrolling

• Sequential exploration of the records in the
  infobase
• Scroll backwards and forwards using Page-up and
  Page-down, the Up and Down keys, or by using the
  mouse and the vertical scroll bar.
• Inspection of records selected by a search
• Move through the sequence of hits by clicking on
  Next (or F3) and Previous (or F4). You can narrow
  your view (see Modifying the display).
• Backtrack
• Click on Backtrack, or press F5, to return to the
  starting point of a search or link.

43
Navigating Following Hyperlinks

• Clickable links are identified by underlined
  text
• To records within the same infobase
• From one organization to a parent organization
• To records in a different infobase
• From one organization to profile in another
  language
• From organizational contact to biographical
  record
• From document publisher to organization
• Move the cursor over any underlined link
  double-click (or press CtrlEnter).
• When links are to another infobase, if it is not
  already open, there may be a short delay whilst
  opening.

44
Navigating Hyperlinks within an infobase
Clicking on a hyperlink takes you to the
corresponding record
45
Navigating Hyperlinks to other infobases
Click to French infobase
Click to Russian infobase
46
Navigating Hyperlinks to other infobases
Click to infobase in English
Click to infobase in German
47
Navigating Person to Biography
48
Navigating Author to Organization
49
Navigating Between Infobases

• Options
• Choose an open infobase from the Window menu
• Press CtrlTab to switch between the open
  infobases
• Using Window, Tiling features.
• Open an infobase by choosing Open from the File
  menu.
• Options for closing an infobase
• Choose Close from the File menu,
• Press CtrlF4.

50
Web and E-mail Options

• Internet introduction
• Accessing an organizations website from the CD
• E-mailing an organization from the CD
• Communicating with the editors of the CD
• for assistance
• to correct information (feedback)

51
Internet Introduction Web and E-mail

• If you have a direct connection to the internet
  (e.g. over a LAN) clicking on web links (URLs) on
  the CD will give you immediate access to a
  distant website.
• If you have a dial-up connection to the Internet,
  clicking on web links will start your browser --
  then your dialer will be called up. You must
  complete the dial-up connection process in order
  to be connected to the website.
• In either of the above cases, clicking on an
  e-mail address will also allow you to formulate a
  message for immediate dispatch to the organization

52
Hyperlinking to an organization website
Clicking on an internet address will invoke your
web browser...
You may have to specify location of your
browser, if not already done
53
Hyperlinking to an organization website
Direct access into the website of the
International Cooperative Alliance
54
E-mailing an organization

• Clicking on an email address --- to send a
  messageinvokes the mailing facility.

55
Mailing facility invoked via the browser
56
Communicating with the Editors

• Suggestions, comments and queries are welcome at
• Yearbook CD / UIA, 40 rue Washington, B-1050
  Brussels, Belgium.
• E-mail cdyb_at_uia.be
• Check our website for last minute assistance
• WWW http//www.uia.org/cdrom/uiacdndx.htm

57
Assistance via the Web
58
Modifying Display Options

• Contents window Provides a convenient index to
  browse as a means of accessing infobase records
• Changing the view Provides a way of restricting
  or expanding information displayed after a search

59
Modifying Display Contents window

• Click on Contents (or press CtrlT) for a summary
  display, which can be modified through the View
  menu.
• Display sublevels (expand a branch) by
  double-clicking on any sign.
• Close sublevels (collapse a branch) by
  double-clicking on the - sign.
• Scroll through Contents record title summary and
  double-click to display any record.
• Alternatively, Contents can be opened
  automatically following any query by activating
  File, Preferences, Open Contents After Query.
  Vary the length of text display by changing Words
  Around Hits.

60
Using Contents window
61
Modifying Display Changing the view

• The display of records found by a search query
  can be limited to only those records with hits.
  Click on Records with Hits in the View menu.
• The display of Contents records can be limited to
  only the headings of records with hits. Click on
  Headings with Hits in the View menu (when in
  Contents).
• The display of Contents records can be extended
  to show the words around hits. Click on Words
  Around Hits in the View menu (when in Contents).
  To vary the number of words shown, change in
  File, Preferences, Words around Hits

62
Viewing words-around-hits
63
Marking and Modifying data Options

• Tagging Records
• Shadow files
• Introduction
• Creating and Using
• Marking
• Bookmarks Creating Saving
• Highlighting (Marking) text
• Note insertion
• Grouping Records Options

64
Marking data Tagging records

• The tag operation allows you to mark chosen
  records in order to perform other operations on
  them.
• F6 tags a record. The same key also untags
  (clears a tag).
• To tag an entire entry, either tag all the
  records in that entry, or select the entire text
  using the mouse (or ShiftArrow keys), then press
  F6.
• The Edit menu has several features to manipulate
  tagged records, eg Keep Tags will segregate
  tagged records useful for creating a display of
  non-sequential records.
• Note that if you are NOT using a shadow file, all
  tags are lost when the infobase is closed.

65
Tagged record
66
Modifying data Shadow file introduction

• Shadow files allow you to personalize an
  infobase.
• A shadow file is located on your hard disk or
  diskette, and it acts as an overlay to a UIA
  CD-Rom infobase.
• Anything you can do with a UIA infobase
  (searching, navigating, tagging etc) may be done
  through a shadow file
• But, using a shadow file, you can also place
  notes, create bookmarks, highlight material -- or
  change the text of any description (eg update an
  address).
• You can then store the changes by saving the
  shadow file.

67
Shadow files Creating Using

• Within any infobase, select New from the File
  menu (or click on New)
• Type a File Name (.sdw) and location (hard drive
  or diskette drive, not the CD-Rom drive) for your
  shadow file. Example Myfile.sdw
• Note title bar now shows you are using your
  shadow file.
• Save your shadow file using File, Save (CtrlS),
  or you will be prompted to save changes when you
  close it.
• Next time you want to access your shadow file,
  select Open from the File menu, then choose the
  same directory and shadow file name from the List
  Files of Type scroll box. Opening the shadow file
  will automatically open the infobase it overlays

68
Shadow file Creation
69
Shadow file Bookmark, Highlight, Note
70
Bookmarks Creating Saving

• Mark places of short- or long-term interest with
  bookmarks (can be saved when working in a shadow
  file).
• With the cursor in the place to be marked, click
  on Bookmark (or Bookmark in the Customize menu,
  or press CtrlM).
• Select a bookmark name, then press OK to create
  the bookmark (each bookmark has a unique name).
• Repeat the procedure to locate the bookmark.

71
Highlighting (Marking) text

• Mark text with distinctive colours and/or styles
  (only possible on a shadow file).
• Click on Highlighter (or Highlighter in the
  Customize menu, or press CtrlH).
• Click on Character to edit highlighter (specify
  font, colour, etc).
• Search for highlighted text using the Query
  window.

72
Inserting Notes

• To insert your comments in a note, click on Note
  (or Note in the Customize menu, or press CtrlN).
• When you save the note, a note icon will mark its
  location in that record.
• Search for notes using the Query window.
• To print notes you have to check the Notes item
  in the menu Page Setup under File.

73
Inserting Notes
74
Grouping Records Options

• A group is a topical collection of related
  records that users may define create their own
  topical groups. Groups may be searched and
  displayed independent of the rest of the
  infobase. Records may belong to several different
  groups simultaneously.
• Pre-defined groups of organizations
• Search a group
• Creating a group or Adding records to a group
• Viewing records in a group or Removing from a
  group

75
Pre-Defined Groups of Organizations

• Pre-defined groups of organizations can be
  accessed in the English infobase
• subject groups
• regional groups
• organization type groups
• They can be accessed
• through the general query template
• through the customized query window
• using the buttons (first screen of the infobase).
  
• After selecting a group, the number of
  corresponding hits can be seen at the bottom of
  the screen.

76
Subject Groups

• This button calls up the predefined subject
  groups -- which are defined heirarchically...

77
Results of Group Search
Clicking on the Search button runs a search for
all organizations in the subject group -- the
results are displayed below the first
organization entry in the search results.
Record number 772 out of the total in the database
Query based on the Group
Record of search / total entries found by search
78
Searching a Group (1)

• Choose Query from the Search menu (or use F2).
• Click the open bracket button (or type an open
  bracket ). The heading above the element list
  changes to Scope.
• Double-click Group (or type a G, and Enter).
  Group should now appear in the Query For box.The
  heading above the element list changes to Group.
• Double-click the name of the group you wish to
  search in (or type the name of the group you wish
  to search in, followed by a colon)
• Type the words you wish to search for and close
  with button If no words are typed all records
  in the group will be selected. Then use OK to
  apply the query to the infobase.

79
Searching a Group (2)
Click button to insert and present options
80
Searching a Group (3)
81
Groups Creating or Applying

• Creating a Group
• Choose Group from the Customize menu.
• Type the name of the group you wish to create.
• Choose Add. Choose Close.
• Applying a Group
• Select the records you wish to add to a group.
• Choose Group from the Customize menu.
• Select the group you wish to add.
• Choose Apply.

82
Group Creation
83
Groups Viewing or Ungrouping

• Viewing a Group
• Select the records you want to view the group
  membership of.
• Choose Ungroup from the Customize menu. All
  groups which have been applied to the records are
  listed. Choose Cancel.
• Ungrouping (Removing records from a group)
• Select the records you want remove from a group
• Choose Ungroup from the Customize menu.
• Select the group you wish to remove from the
  selected records. Choose OK.

84
Search Refinement Options

• AND, OR, XOR and NOT
• Phrases and Strings
• Word roots and Wildcards
• Subjects and Multilingual variants
• Geographical name variants (in foreign languages)
• Searching by field, group, notes, or highlighters

85
Search Refinement AND / OR / etc

• Type, or use Special Operator buttons. Examples
• men AND women (present together in record)
• men OR women (either, or both, in record)
• men XOR women (either, but not both, in record)
• men NOT boys (men, but not if boys present)

86
Search Refinement Phrases

• Type phrase in quotes. Options
• to be or not to be (phrase)
• men women/5 (in that order, within 5
  words) Gives men, followed by women, in a
  text string, possibly separated
• men women_at_8 (any order, within 8 words) Gives
  men, with women, in a text string possibly
  separated
• NB These searches can take much longer.

87
Search Refinement Word roots, wildcards

• In case of uncertain spelling. Options
• scien (finds science, scientific, etc)
• wom?n (finds woman, women)

88
Search Refinement Subjects and Multi-lingual
variants

• Searches by subject and using other languages
• dog (finds dog, hund, wolf, canine, etc)
• medical (finds medicine, physician, medical,
  etc)
• hund (finds dog, hund, wolf, canine, chien,
  etc)

89
Search Refinement Geographical variants

• Foreign language name spelling variants
• Geneva (finds Genève, Genf, Ginebra)
• Spain (finds Espagne, Spain, Espagna)
• Afrique (finds Africa, African, Afrique, etc)

90
Search Refinement Selecting from part of a
record

• Use in general Query template. Click on button
  to search
• Field Field name development
• Note Note contact in May
• Group Group Geneva and Paris
• Highlighter Highlighter women not girls
• Popup Popup woman
• Use Folio Views HELP to discover other
  possibilities (Help menu or F1)

91
Searchable Fields Options

• Overview
• International organizations
• Biography
• Bibliography

92
Searchable Fields Overview

• Each entry is divided up into distinct fields.
  For an organization, an entry may include
  History, Aims and Structure fields -- displayed
  in a distinct colour.
• Customized search windows Using these,
  searchable fields are identified by a name
  identical or very similar to that appearing in
  the entry. Some zones in the window can be used
  to search several fields, for example entry
  names. Some hidden searchable fields which may
  also appear on the search window.
• General query window Can be used to search
  whole entries, rather than just specific fields.
  For such general searches, field names are not
  required.

93
Fields International Organizations (1)

• Field name Description
• Name Organization name
• Namex Alternative name
• Abbrev Name abbreviation / Initials
• Contact Main address
• Contactx Secondary address
• His History of organization
• Obj Aims of organization
• Str Structure of organization
• Act Activities of organization
• Eve Events of organization
• Pub Publications of organization
• Mem Members information

94
Fields International Organizations (2)

• Field name Description
• Lan Languages used by organization
• Sec Staff secretariat information
• Fin Finance of the organization
• Con Consultative status of organization
• IGO IGO relations of organization
• NGO NGO relations of organization
• Info Last date information received
• Year Year of foundation
• Memx Number of member countries
• Sta Status (IGO or NGO)
• Typ Yearbook Type (A, B, C, D.)
• DocID UIA reference number

95
Fields Biography (1)

• Field name Description
• PersonName Name of the person
• OtherName Supplementary or alternate name
• Title1 Title of the person
• Title2 Supplementary or alternate title
• OrgsInt Position in organization on CD
• OrgsOther Position in organization not on CD
• Education Academic degrees
• Career Career of the person

96
Fields Biography (2)

• Field name Description
• Honours Honours
• Publications Publications of the person
• Conferences Participation at recent conferences
• Fields Field of work
• Personal Personal informations
• Hobbies Hobbies of the person
• DocID UIA reference number

97
Fields Bibliography

• Author Author
• Title Publication title
• Year Year of publication
• Publisher Publisher
• Details Publication details
• Note

98
Printing and Exporting Options

• Printing and Exporting Records
• Printing Addresses
• Exporting Addresses

99
Printing and Exporting Records

• Use Print in the File menu (see Folio Help for
  assistance with Print Setup and Page Setup).
• Define information for printing or export by
• tagging records (F6)
• narrowing a view of a search (see Executing a
  search).
• by selecting text.
• entering a numerical range of records (record
  number is shown at bottom of screen).
• To export to file, use Save As under File menu.
  Select ascii in List Files of Type. See Folio
  BoundViews Help for other possible file type
  formats.
• Up to 25 records can be printed or exported at
  one time.

100
Addresses Printing

• You can print addresses resulting from a search
  (only for the English International Organizations
  infobase).
• First do a query by using one of the methods
  described above.
• Go back to the first screen by typing CtrlG and
  then type 1 (one). After that double-click on the
  Print Mailing Address button and follow the
  instruction to print your mailing addresses.
• Note that you can only print 25 addresses at a
  time.

101
Addresses Exporting

• You can print address list of a search only in
  the International Organizations (English)
  infobase.
• First do a query by using one of the methods
  described above.
• Go back to the first screen by typing CtrlG and
  then type 1 (one). After that double-click on the
  Print Mailing Address button and follow the
  instruction to print your mailing address.
• Click OK if this is the search from which you
  want to print the address and then click on Print
  in the Print Mailing Address Window. Next in the
  Print Document Window click on Cancel.
• Choose Save As in the File menu to export the
  address.
• Note that you can only export 25 organizations at
  a time.

102
Demonstration CDs

• Do you know of someone who would appreciate
  receiving a demonstration copy of the Yearbook
  Plus CD?
• Send the address to the editors via e-mail at
  democd_at_uia.be

103
End of Presentation

• This PowerPointTM presentation was prepared in
  1997 by the
• Union of International Associations
• Brussels, Belgium
• E-mail infocd_at_uia.be
• Web http//www.uia.org