File and Folder Management

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File and Folder Management

• Student Services
• Technology Assessment
• Workstation Technology

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My Computer

• As stated in the SSTA LAN Expectations
• http//www.purdue.edu/SSTA/workstationtechnology/c
  ustomer/lanexpectations.php
• H Drive
• Your H personal network drive folder is provided
  to store business documents that can only be
  accessed by you and by support personal for
  specific situations as required by Security or
  Human Resources.
• S Drive
• The S departmental folder is provided to store
  shared departmental business documents.

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Viewing

• Views
• Tools, Folder Options, View, Apply to All Folders

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Copy/Paste/Delete

• You should never move a file on the network.
  Always copy, paste to new location and delete
  from previous location.
• Why? Permissions to the file are treated
  differently when copied vs. moved.
• Permissions are retained when moved.

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Copy vs. Move

• Copy/Paste
• ? ? The item now exists in two places
• ? ? If you edit one, the other is not updated
• ? ? Delete original if that is your intent
• Copy/Paste/Delete
• Move (Cut/Paste)
• ? ? The item is no longer in the original
  location
• ? Permissions to the file may be wrong!

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RIGHT Mouse Click

• RIGHT CLICK on files and folders whenever
  possible. This will allow you to make a choice
  when you release the mouse button.
• BE SAFE RIGHT MOUSE CLICK

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Left Mouse Button Dangers!

• Slip of the wrist
• You meant to open the file, but you accidentally
  moved it
• Too slow
• You meant to open the file, but you accidentally
  renamed it

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YIKES - I didnt mean to do that!

• Stop!
• EDIT UNDO (ctrl-z)
• Will undo the last change you made
• Includes moving and copying files

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Shortcut Icons

• Shortcut to a FOLDER
• Shortcut to a FILE
• A file ON THE DESKTOP
• NEVER save files on the desktop

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How to create a Shortcut Icon

• Browse to the file or folder
• Right Click on the file or folder
• (left click) Send To
• (left click) Desktop (create shortcut)

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Save It

• On the File menu of the program you are working
  in, click Save
• If you haven't saved your file before, type a
  name for the file in File name

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Save As

• To save a copy of a file under a different name
  or in a different location
• On the File menu
• Click Save As
• Browse to the drive or folder where you want to
  save the file, and then type the new name in the
  File name box

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Remember

• BE SAFE RIGHT MOUSE CLICK
• Copy/Paste/Delete

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Need Help?

• Departmental Computing Coordinator
• zonehelp_at_purdue.edu
• 44357
• http//www.purdue.edu/SSTA/workstationtechnology/w
  orktech.php
• Student Services Technology AssessmentWorkstati
  on Technology