Society of Women Engineers Fiscal Year 2003-2004 BOD Annual Objectives and Expected Outcomes July 6, 2003 Final Revision Alma Martinez Fallon

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Society of Women EngineersFiscal Year
2003-2004BOD Annual Objectives and Expected
OutcomesJuly 6, 2003Final RevisionAlma
Martinez Fallon
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SWE FY04 Board of Directors

• FY04 Board of Directors Objectives
• FY04 Board of Directors Structure
• BOD and Committees responsibilities
• FY04 BOD Annual Operating Plan Milestones
• Board Member Responsibilities Values
• Summary

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SWE FY04 Board of Directors - Objectives

• The following provides the objectives (see pages
  11-14 for the details)
• Societys Web Site
• Operation Infrastructure
• Membership Initiatives
• Fund Development
• Annual Business Operating Plan Process
• Society Organizational Changes
• Advocacy Strategies Development

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SWE FY04 Board of Directors

• Aligning Strategic Goals with FY04 Objectives
• Education Outreach
• Societys Web Site Enhancements
• Advocacy Strategies Plan
• Inclusive Organization
• Advocacy Strategies Plan
• Membership Initiatives
• Knowledge Source
• Societys Web Site Enhancements
• Advocacy Strategies Plan
• Professional Leadership
• Membership Initiatives
• Value Benefit
• Societys Web Site Enhancements
• Advocacy Strategies Plan
• Membership Initiatives

Infrastructure Strengthening HQ Operations
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SWE FY04 Board of Directors - Key Measurements

• Performance Measurements/Expected Outcome (High
  Level)
• Meet FY04 Budget Requirements
• Membership
• Meet income projected in support of the FY04
  Budget
• Develop metrics to measure membership growth
  retention
• Web Based Infrastructure in Place
• Member Donors 150,000 minimum
• Secure CPC Membership Numbers in support of the
  FY04 Budget
• Society Bylaws Approval October 2003

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SWE Fiscal Year 04 BOD Structure

• President - Alma Martinez Fallon
• Strategic Planning Committee
• Nominating Committee
• 2003 SWE Conference Committee
• Corporate Partnership Council
• Multi-Cultural Committee
• Tellers Committee
• Interim COR Speaker
• Board of Trustees
• President Elect Vi Brown
• Fund Development (President Elect working with
  ED)
• SWE Conference Programming Board
• Engineering Week (2006)
• FY05 plans and budget development in support of
  the Societys Annual Operating Plan
• Executive Director Betty Shanahan
• Headquarter Operations
• SWE Conference Management (ED has the lead)
• Fund Development (ED has the lead)
• Work with Vice President of External Affairs

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SWE Fiscal Year 04 BOD Structure

• Vice Presidents
• Vice President, External Affairs Libby Allman
• Public Policy Process
• Vice President, Education Stacey Culver
• Student Activities
• Career Guidance
• Scholarships
• Women in Academia
• Student Transition Team
• Graduate Students
• Vice President, Membership Initiatives Michelle
  Tortolani
• Membership
• Membership Growth Retention Task Force
• Professional Development
• Executive Women Leadership Programs
• Work Life Balance

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SWE Fiscal Year 04 BOD Structure

• Secretary (CIO) Jude Garzolini
• Strategic Communication Council
• Editorial Board
• Archives Committee
• Bylaws
• Procedures
• Treasurer Marcia Lampela
• Finance Committee
• Board of Trustees - Advisor
• Region Directors Group (Dean of Directors) Joan
  Graf
• Program Development
• Section Vitality
• Student Section Vitality
• New Section Coordinator
• Admissions
• Zip Code Coordinator

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SWE FY04 Board of Directors Functional Groups

• Board of Directors - Management Teams
• Executive Committee
• President, President Elect, Executive Director,
  Treasurer and Secretary
• Budget Management Committee
• President, President Elect, Executive Director,
  Chief Operating Officer, Dean of Director and
  Treasurer
• Human Resource (Personnel) Committee
• Region Directors Group
• Officers Group

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SWE FY04 Board of Directors Key Deliverables

• Nominating Committee
• Deliver a strong slate of candidates in support
  of transition year
• Provide a 1-3 year diverse succession plan of
  candidates for President Elect
• Provide potential diverse committee chair
  candidates
• 2003 Conference Committee
• Successfully execute the 2003 Conference to
  support revenue required by the FY04 budget
• Strategic Planning Committee
• Develop plans to transition the Committee from
  tactical to strategic activities which includes
  documentation to mapping Annual Plan, Financial
  Requirements and COR activities to the Societys
  Strategic Goals
• Issue revised Societys Strategic Goals

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SWE FY04 Board of Directors Key Deliverables

• Challenge to the Treasurer and Finance Committee
• Develop plans to transition the Finance
  Committee from a budget development and
  management committee to a committee that includes
  Fund Growth Strategies and Financial forecasting
  to enable implementation of Societys Strategic
  Goals.
• Treasurer
• Issue Quarterly performance data against the FY04
  Budget including end of year projection
• Support FY05 budget team for budget approval at
  BOD 3
• Finalize report formats for BOD, BOT, COR by
  BOD 1
• Manage risk management process for CPC and report
  to the BOD
• Lead effort to create a more strategic, long term
  budgeting effort. Create a 3-5 year higher level
  budget in addition to the detailed of FY05
• Recommendations for BOD approach for saving in
  support of programs
• Finance Committee
• Lead FY05 budget team and obtain FY05 budget
  approval at BOD 3
• Participate in strategic budgeting effort
• Lead effort to get updated Contingency Reserve
  Fund document approve by COR in October
• Serve all sections as the resource on financial
  reporting and other related issues
• Provide FY05 budget for BOD approval by BOD3
• Provide a 3 year proposed financial plan

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SWE FY04 Board of Directors Key Deliverables

• Fund Development
• BOD challenge 100 participation with up to
  17,500 in contribution
• Successfully kick-off the CPC official meeting
  with chartering members
• Secure E-Week Corporate commitment
• Member donors 150,000 minimum
• Obtain Funding for the Website infrastructure
  enhancements
• External Affairs
• Develop a three year plan to define and implement
  the Society Public Policy process
• Conduct Society leadership summit with one of the
  minority societies (NSBE, SHPE, etc) to establish
  a formal strategy for collaboration
• Issue two Policy Statements
• Develop long term strategy for alliances
• Address Diversity in the Plan
• Web Site Final Enhancements
• Editorial Content Contribution need to be
  defined
• What are the infrastructure requirements of the
  site?
• Define the dollar amount required

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SWE FY04 Board of Directors Key Deliverables

• Membership Initiatives
• Develop implement metrics to measure membership
  growth retention by BOD 1
• Develop and recommend key strategic member
  retention growth programs for the Society by
  BOD 2
• Implement membership initiative programs
  recommended by the Membership Retention Growth
  Task Force
• Organizational Changes in Support of Transition
  Initiatives
• Education
• Implementation Plan to support the Student
  Transition Team Recommendations
• Strengthen the Student Activities Committee
  structure
• CIO Interim COR Speaker
• Societys Bylaws Approval
• Develop Plans to revise Societys Procedures to
  Reflect Approved Bylaws (new organization
  Structure)
• Directors Group
• Complete Region Directors Procedures
• Nominate VP of Regions in support of the FY05
  Nominating Process
• Officers Group
• Revise BOD Procedures
• Nominate candidates for the new BOD Structure
• Committee not highlighted under key deliverables
  will support the FY04 objectives by performing
  their normal annual activities BOD point of
  contact will discuss details with committees by
  BOD 1 (Multi-Cultural, Tellers, Editorial,
  Archives, Career Guidance, Scholarships, Women in
  Academia, Graduate Students, Professional
  Development, Work Life Balance, Awards
  Recognition, Women in Government, Program
  Development, Vitality, Admissions, Zip Code, New
  Section Coordinator, Member-at-Large)

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FY04 BOD Annual Operating Plan Milestones
Q1
Q2
Q3
Q4
FY 04
BOD 4 Meeting
BOD 1 Meeting
BOD 2 Meeting
BOD 3 Meeting
Society Strategic Planning
Annual Planning Meeting
Completion of Why SWE?
Annual Fund Development Planning Meeting
Society Committee Leadership Approved
CPC Official Meeting
Societys 3-Year Business Plan Updated
BOD Procedures in Place
Annual Spring Corporate Visits
New Membership Dues in Place
FY05 Budget Approved
COR Approves Societys Bylaws
FY05 BOD Orientation
Fund Development Assessment
Advocacy Strategies Recommendation
Societys Advocacy Strategies BOD Team Meeting
Finalize Web Site Enhancement Implementation
Membership Retention Growth Task Force
Recommendation
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SWE FY04 Board of Directors Meetings

• FY04 BOD Meetings
• BOD 1
• August 8th 9th, 2003
• August 8th - Northrop Grumman Newport News,
  Newport News, Virginia
• August 8th - BOD Installation Reception
  Mariners Museum, Newport News, Virginia
• August 9th Radisson Hotel, Hampton, Virginia
• BOD 2
• October 6th 7th, 2003 - Birmingham, Alabama
• BOD 3
• March 12th 13th, 2004 - Chicago, Illinois
• BOD 4
• June 10th 11th, 2004 Chicago, Illinois
• FY05 BOD Orientation
• June 12th, 2004 Chicago, Illinois

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SWE FY04 Board of Directors Leadership
Commitment

• Responsibilities of a Board Member
• Attend All BOD Meetings and other meetings that
  may be required by the BOD calendar
• Read all material in preparation of the BOD
  meeting
• Submit board reports per schedule requirements as
  follow
• BOD 1 -July 22nd, 2003
• BOD 2 September 17th, 2003
• BOD 3 February 24th, 2004
• BOD 4 May 25th, 2004
• Submit end of year report in support of the COR
  package for October 2004 meeting
• Fund Raising/Donation Responsibilities

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SWE FY04 Board of Directors Leadership
Commitment

• Values
• Confidentiality and sensitivity to Societys
  Business
• Professional Values Treat Societys BOD members,
  leadership and staff with dignity and respect
• No surprisesCommunicate, Communicate and
  Communicate..
• Our Leadership Values
• I will update this information in support of BOD
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