College of Arts and Sciences Promotion and Tenure Guidelines

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College of Arts and SciencesPromotion and
TenureGuidelines
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Promotion and Tenure

• Promotion and Tenure are two of the most
  important actions taken by an academic
  institution
• Goal of the College is to oversee a transparent,
  collegial process that is fair to the faculty
  member, the department, College and University

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Overview

• Calendar
• PT Dossier
• Faculty Essay
• External Evaluations
• Departmental responsibilities
• Dont forget!!

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Calendar www.cas.unt.edu/faculty/calendar

• April 1-5
• Chair submits list to Dean of faculty who must be
  considered for tenure and those who may be
  considered for promotion
• Meet with Chair and PAC to discuss criteria and
  procedures for preparing dossier
• Identify outside reviewers and solicit letters
• External letters are due to department by Oct. 1
• April 1- August 14
• Faculty Prepare dossiers

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Calendar

• Oct 1
• Department PAC Chair begin reviewing
  candidates
• Nov 6 (firm deadline)
• Due to Assistant to the Dean
• Nov 16 - 25
• College PAC review

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Calendar

• Dec. 7 18
• College PAC and Dean begin reviewing
  recommendations
• Dec. 21 - Jan 15
• Dean submits PT recommendations to VPAA who
  notifies faculty by March 7

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Promotion and Tenure Dossier

• Basic Information Form
• Faculty Essay
• Curriculum Vita
• Teaching Summary
• Summary of Annual Evaluation
• External Evaluations
• Recommendation of Promotion and Tenure Committee
• Recommendation of Department Chair

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Candidates Responsibility

• Promotion and tenure candidates have the ultimate
  responsibility of making sure all required
  materials are available and complete and that the
  dossier has been prepared according to CAS
  guidelines
• External letters, recommendations of the
  department Chair and PTC are added after dossier
  is submitted to Chair
• Candidates will not view dossiers once they have
  been submitted to departments

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Promotion and Tenure Dossier

• University Checklist and Information Form
• Available on CAS website
• Departmental promotion and tenure criteria

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Faculty Essay

• Vital part of dossier
• Makes case for excellence in scholarship/creative
  activities, teaching and service
• Provides context and coherence
• Emphasizes quality and significance of work
• Paper/book/performance reviews, rankings of
  journals or exhibitions, extensive publications,
  citation indices, reputation of coauthors
• Confirms coherent sustainable professional
  program that has contributed to the advancement
  of the candidates field

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Faculty Essay

• Evidence of national and international reputation
• Broader significance of the expertise
• Discussion of teaching activities
• Teaching philosophy
• Curriculum innovation
• Student mentoring
• All in 750 words

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Curriculum Vita

• Publications
• Provide context
• Overview of typical types of publications
• Relative importance
• Indicate value
• Denote peer-reviewed
• Primary authors
• Document in-press
• Results from grants

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Curriculum Vita

• Grants
• Distinguish between types of grants
• Include grant competitiveness
• Productions, performances, exhibitions, seminars
• Indicate value, provide context

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Summary of Teaching Effectiveness

• Comprehensive evidence of teaching excellence is
  required
• The summary of teaching activities and
  evaluation must reflect a systematic appraisal of
  teaching effectiveness and performance
• Summary should indicate the candidates ranking
  among all faculty in the department, ranking
  among faculty within the same cohort and can
  include rankings within various types of courses
  
• Typical students comments can be included within
  the summary to document overall teaching
  effectiveness
• Purpose is to summarize and interpret teaching
  effectiveness
• Copies of student comments and survey results
  should not be included

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Summary of Annual Performance

• Cumulative results of the candidates annual
  evaluations prepared by the chair
• Chair summarizes results of annual evaluations
• Provide context by discussing how the candidate
  ranks with respect to other faculty and their
  cohorts within the department
• Purpose of this section is to summarize and
  provide an overall view of the candidates
  performance over the evaluation period
• Do not include actual annual evaluations

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External Evaluations

• 5 letters from external reviewers are required
• Reviewers should be full professor
• Unless an exception is approved
• At a minimum, from institutions with programs
  comparable to UNT
• Strongly recommended that reviewers from
  institutions with prominent national/international
  reputations

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External Evaluations

• Do not select close friends
• Only in extraordinary circumstances should
  graduate school colleagues, former professors, or
  former colleagues be selected, and an explanation
  must be given
• Selection procedure
• Candidate submits at least four names
• Candidate may also submit list of people to
  exclude

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External Evaluations

• Selection procedure
• PT assembles at least four reviewers
• Chair may also submit names
• PT and Chair select at least 5 reviewers for
  total
• Attempt to select one name from each list
  submitted
• All letters received will be sent forward

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External Evaluations

• Send all material relevant to evaluating case for
  tenure
• Included in dossier
• External reviewer letters
• Referee form

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External Evaluations

• Reviewers emphasis should be on quality and
  significance of candidates work
• Not a recitation of publication record
• Nor merely praise
• Compare candidate to cohort
• Address potential for continued productivity
• Address whether candidate should be promoted
  based on UNT departments criteria

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Recommendation of Department

• Departmental recommendations
• PT committee recommendation
• Evaluation by Chair
• Both extremely important
• Should discuss the same issues addressed in the
  faculty essay
• Brings focus, context and support for the tenure
  case recommendation

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Advocate

• Each PT candidate has an advocate to present
  their case to College PAC
• It is expected that advocates will effectively
  represent candidates
• Advocates will prepare Powerpoint presentation
  according to CAS template
• Advocates communicate departmental expectations
• Review accomplishments in teaching, research and
  service
• Comment on collegiality
• Provide context for any anomalies in record
• Provide background on candidates research area
  and quality
• Answer question from PAC members

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Dont Forget!

• Early deadlines for receiving external letters
  and completing dossier
• Faculty essay is critically important part of
  dossier
• Select appropriate reviewers
• Encourage in-depth evaluation, not just praise
• Chair and PAC evaluations VERY important