Penn State University College of Medicine Promotion

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Penn State University College of
MedicinePromotion Tenure Workshop

• June 6, 2006
• R. Kevin Grigsby, D.S.W.
• Vice Dean for Faculty and Administrative Affairs

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• Workshop Outline
• Nomination of Faculty
• Administrative Guidelines for HR-23
• Responsibility
• Chair, Candidate, and Assistant
• Checklists
• Scholarship of Teaching
• Timetable
• Resources
• QA

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Administrative Guidelines for HR-23 . . .

• Provided to implement the Universitys policy on
  promotion and tenure, HR-23
• Revised periodically to reflect recommendations
  of faculty committees and administrators for
  improving the effectiveness and efficiency of the
  review process
• The Vice Provost for Academic Affairs provides a
  workshop in the Fall for faculty and staff at the
  College of Medicine

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Three Sources for Nomination of Faculty

• Department PT Committee
• Department Chair
• College of Medicine PT Committee

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Chairs Responsibility . . .

• For colleges at University Park and other
  locations, the department head has the
  responsibility for preparing the dossier
• .Administrative Guidelines for HR-23
• Work with Candidate in selecting external and
  internal evaluators

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Candidates Responsibility . . .

• Work with Department Chair in selecting external
  and internal evaluators
• Provide a narrative statement
• Supply required documentation
• (5 key article reprints, CV)
• Review the dossier for accuracy and
  comprehensiveness of the information

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Assistants Responsibility . . .

• Organize the information contained in the dossier
• Utilize the most recent version of rainbow
  dividers and promotion and tenure forms
• Be sure dossier contributes to presenting the
  faculty member in the most favorable light

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What is the purpose of the Dossier? . .

• To document the performance and achievements as
  related to the responsibilities of a faculty
  member

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Checklist Selecting External Evaluators

• Academic rank must be the same or higher than the
  candidates proposed rank and must be tenured if
  the candidate is being put forward for tenure
• Should ideally know of the candidate, but not
  have a personal relationship
• Should have familiarity with the candidates area
  of practice, research or teaching
• Diverse sources

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Checklist Selecting External Evaluators

• Continued
• Urged not to request from candidates former
  teachers and students
• Urged not to request from those who have
  collaborated significantly with the candidate
• i.e., relationship which might make objective
  assessment difficult
• Should not have any real or perceived conflict of
  interest with the candidate

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ChecklistSelecting Internal Evaluators

• Not from the same department as the candidate
• Almost certainly knows the candidate personally
• Value of internal reviewers is their knowledge of
  the candidates teaching effectiveness
• Academic rank must be the same or higher than the
  candidates proposed rank

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ChecklistSelecting Internal Evaluators

• Continued
• A fair test of suitability Would the reviewer
  have a vested interest in the promotion?
• Not otherwise involved in the review process for
  the candidate

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ChecklistCandidates Narrative Statement

• Essential part of the dossier
• Sent to external evaluators
• Purpose to give candidates the opportunity to
  place their work and activities in the context of
  their overall goals and agendas

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ChecklistCandidates Narrative Statement

• Continued
• Should be written so that the reader will easily
  understand the value of the science
• Remember, the dossier will be reviewed by
  non-scientists as well as scientists. Could it
  be easily understood by an Art or History
  Professor?
• No longer than one or two pages, with three pages
  being the optimal outer limit, per HR-23
  guidelines

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ChecklistDepartment (or Chairs) Statement

• Not required
• Inserted before the candidates personal
  narrative
• Differs from Chairs letter
• Provides the opportunity for the chair to place
  the candidates career in perspective
• Meant to provide information
• Very different from the chairs letter which
  provides the chairs evaluation of the candidate

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ChecklistDepartment (or Chairs) Statement

• Continued
• Chairs expectations, as they have evolved from
  the time of the candidates initial appointment
• Extent to which the candidate has met these
  expectations
• Resources available or unavailable to the
  candidate

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ChecklistDepartment (or Chairs) Statement

• Continued
• Constraints imposed upon the candidate
• Accomplishments which have not been otherwise
  appropriately described in the dossier
• Work of the candidate which may provide support
  to the scholarly mission of the department or
  college

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ChecklistDept PT Committee Evaluative Statement

• Must include a numerical vote
• (i.e. 50 32, etc)
• Signed and dated the name of each member must be
  listed
• If the committee has not reached a unanimous
  vote, reasons for divergent opinion(s) must be
  included
• Committee members should abstain only when there
  is a legitimate conflict of interest the reason
  should be noted in the evaluative statement

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Scholarship of Teaching

• While patient care and research are more easy to
  document, the scholarship of teaching may be more
  difficult to quantify
• Teaching evaluation information is very important
  
• Should address the quality and effectiveness of
  teaching
• Sources
• Student evaluations
• Faculty peer evaluations
• Conference and C.E. evaluations
• Teaching awards

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Timetable for Tenure Track . . .
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Timetable for Non-Tenure Track . . .
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Where to Obtain Documents . . .

• GURU and/or Faculty Affairs Website
• Promotion and Tenure Forms
• Biographical Data Form
• Log of External Letters
• Faculty Affairs Website
• Work Assignment Form
• College Criteria
• Faculty Affairs Office
• Rainbow Dividers
• Department
• Department Criteria

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Resources . . .

• Contact Persons
• R. Kevin Grigsby, D.S.W. - kgrigsby_at_psu.edu
• Vice Dean for Faculty Administrative Affairs
• Cindy Devine - cdevine_at_psu.edu
• Assistant, 531-4432, C1601
• Websites
• Faculty Affairs -- http//www.hmc.psu.edu/facultya
  ffairs/review/promotion.htm
• Vice Provost for Academic Affairs --
  http//www.psu.edu/dept/vprov/
• HR-23
• http//www.psu.edu/dept/vprov/P2020T/guideline
  s.pdf

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Questions?Thank you for attending!