Time Management and Organizational Skills Creating folders

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Time Management and Organizational Skills
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• Welcome!
• Facilitator Tracy Laycock
• Trainer and instructional designer for Briljent
• Facilitating classroom training and webinars for
  20 years.

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Supplemental Resources

• CCLC Web site
• Leadership Academy Courses in On Course

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• Working in Different Environments

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Different Working Environments

• Central Offices
• Main or Satellite Offices
• Virtual Offices

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Working in Different Environments

• Benefits of Each
• Central offices
• Main or satellite offices
• Virtual offices

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Working in Different Environments

• Challenges of Each
• Central offices
• Main or satellite offices
• Virtual offices

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Increasing Efficiency

• How can you increase your efficiency each day?

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• Reducing Stress

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Causes of Stress

• What causes stress?
• Internal sources
• External sources
• What is stressful for you?

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Effects of Stress

• Cognitive Symptoms
• Memory problems
• Inability to concentrate
• Poor judgment
• Seeing only the negative
• Anxious or racing thoughts
• Constant worrying
• Emotional Symptoms
• Moodiness
• Irritability or short temper
• Agitation and inability to relax
• Feeling overwhelmed
• Sense of loneliness and isolation
• Depression or general unhappiness

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Reducing Stress

• Reduce your stress through
• Time Management
• Organization
• Delegation

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• Planning and Prioritization

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Organize and Prioritize
Prioritize your tasks Where do the majority of
your tasks fall on the chart?
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Organize and Prioritize
Quadrant I Immediate Attention Required
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Organize and Prioritize
Quadrant II Requires attention, but not yet
critical
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Organize and Prioritize
Quadrant III Nice to do
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Organize and Prioritize
Quadrant IV These activities are time eaters
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Increase Effectiveness

• After organizing and categorizing tasks,
  prioritize tasks
• Develop new skills
• Time Sense
• Goal Setting
• Time Planning
• Recognize Procrastination
• Celebrate your accomplishments

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Organize and Prioritize

• Plan your work, then work your plan
• The to-do list
• Assess your tasks
• Plan for the unplanned

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Technology and Tools

• Microsoft Outlook Basics to Manage Your Days
• E-mail management
• Calendar management
• Task management

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Technology and Tools

• E-mail Management
• Creating folders
• Setting rules

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Technology and Tools

• Creating Folders

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Technology and Tools

• Creating Folders

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Technology and Tools

• Creating Folders

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Technology and Tools

• Creating Folders

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Technology and Tools

• Setting Rules

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Technology and Tools

• Setting Rules

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Technology and Tools

• Calendar Management
• Setting an appointment
• Updating and deleting an appointment

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Technology and Tools

• Setting an Appointment

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Technology and Tools

• Setting an Appointment

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Technology and Tools

• Inviting Others to the Appointment

Add comments or instructions here
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Technology and Tools

• Updating and Deleting an Appointment

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Technology and Tools

• Task Management
• Entering
• Color coding

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Technology and Tools

• Entering Tasks

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Technology and Tools

• Entering Tasks

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Technology and Tools

• Entering Tasks

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Technology and Tools

• Entering Tasks

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Technology and Tools

• Flagging E-mails

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• Thank you for your time.
• We look forward to your participation in future
  webinars.
• Remember to access the CCLC website or the
  Leadership Academy Course in On Course to find
  resources and a link to a survey about this
  session.