ANA GRANT OPPORTUNITIES

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• ANA GRANT OPPORTUNITIES

Administration for Native Americans Administration
for Children and Families U.S. Department of
Health and Human Services
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ABOUT ANA

• An agency within DHHS/ACF
• Authorizing Legislation (Native Americans Program
  Act (NAPA) of 1974)
• Commissioner is a Presidential Appointee (Lillian
  Sparks)
• Four (4) Training and Technical Assistance Center
  (T/TA)

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FUNDING MECHANISMS

• Discretionary Grants
• Direct funding at discretion of Commissioner of
  ANA (Minimal amounts but has happened
• Red Lake Band of Chippewa Indians, Hurricane
  Katrina and Gustav and American Samoa sunami

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ANA FUNDING OPPORTUNITY ANNOUNCEMENTS (FOA)

• Social and Economic Development Strategies SEDS
• Social and Economic Development Strategies Tribal
  Governance -SEDS TG
• Native American Language Preservation and
  Maintenance
• Native American Language Preservation and
  Maintenance - Esther Martinez Initiative
• Environmental Regulatory Enhancement
• Native Asset Building Initiative (Coming Soon)
  Joint FOA between ANA and AFI

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SOCIAL AND ECONOMIC DEVELOPMENT (SEDS)

• Funding Instrument Type Grant
• Estimated Total Funding 7,850,000
• Expected Number of Awards 36
• Award Ceiling 400,000 Per Budget Period
• Award Floor 50,000 Per Budget Period
• Average Projected Award Amount 260,000 Per
  Budget Period
• Length of Project Periods
• 12-month project and budget period,
• 24-month project with two 12-month budget
  periods,
• 36-month project with three 12-month budget
  periods

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SOCIAL AND ECONOMIC DEVELOPMENT STRATEGIES
TRIBAL GOVERNANCE

• Funding Instrument Type Grant
• Estimated Total Funding 2,500,000
• Expected Number of Awards 15
• Award Ceiling 375,000 Per Budget Period
• Award Floor 50,000 Per Budget Period
• Average Projected Award Amount 260,000 Per
  Budget Period
• Length of Project Periods
• 12-month project and budget period,
• 24-month project with two 12-month budget
  periods,
• 36-month project with three 12-month budget
  periods

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Native American Language Preservation and
Maintenance

• Funding Instrument Type Grant
• Estimated Total Funding 3,500,000
• Expected Number of Awards 14
• Award Ceiling 300,000 Per Budget Period
• Award Floor 100,000 Per Budget Period
• Average Projected Award Amount 250,000 Per
  Budget Period
• Length of Project Periods
• 12-month project and budget period,
• 24-month project with two 12-month budget
  periods,
• 36-month project with three 12-month budget
  periods

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Native American Language Preservation and
Maintenance - Esther Martinez Initiative

• Funding Instrument Type Grant
• Estimated Total Funding 2,000,000
• Expected Number of Awards 8
• Award Ceiling 300,000 Per Budget Period
• Award Floor 100,000 Per Budget Period
• Average Projected Award Amount 250,000 Per
  Budget Period
• Length of Project Periods
• 36-month project with three 12-month budget
  periods

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Environmental Regulatory Enhancement

• Funding Instrument Type Grant
• Estimated Total Funding 750,000
• Expected Number of Awards 5
• Award Ceiling 300,000 Per Budget Period
• Award Floor 100,000 Per Budget Period
• Average Projected Award Amount 250,000 Per
  Budget Period
• Length of Project Periods
• 12-month project and budget period,
• 24-month project with two 12-month budget
  periods,
• 36-month project with three 12-month budget
  periods

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NATIVE ASSET BUILDING INITIATIVE
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ABOUT ANA GRANT LIFE CYCLE

• Application Process
• Negotiation Process
• Implementation Process
• Impact Evaluation Process

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APPLICATION PROCESS

• The various steps to submitting application
• Planning Phase (6-8 months before submittal
• Begin writing those steps that can be written
• Attend Pre-Application Training
• Complete grant and request free T/TA
• Submit Grant in a timely fashion

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NEGOTIATION PROCESS

• Negotiation Cycle
• Receive telephone call and work with ANA program
  specialists to make requested changes to
  application
• Submit Required Changes
• Receive NOA and FAA

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THE IMPLEMENTATION PROCESS

• The Implementation Process
• Inform Stakeholders Community of Grant Award
• Hire and Orientate Staff
• Implement Grant utilizing the OWP and other
  portions of Grant application
• Submit Quarterly Reports to OGM and ANA
  (Objective Progress Report SF269) to tell your
  story.
• Achieve goals and objectives by the end of the
  project period. Close out Grant.

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IMPACT EVALUATION VISIT

• Receive ANA letter informing grantee that they
  will be receiving an impact visit and forms to
  fill out
• Complete forms and have ready for evaluators and
  ensure that all deliverables listed in OWP are
  available for review

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ANAS STATUS AS AN EMERGENCY PROVIDER

• ANA CAN (IF FUNDS AVAILABLE) PROVIDE SOME LIMITED
  EMERGENCY FUNDING DEPENDING ON THE SEVERITY OF
  THE EMERGENCY
• FUNDING MECHANISM EITHER DISCRETIONARY GRANT OR
  DIRECT FUNDING (AT COMMISSIONERS DISCRETION)

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QUESTIONS

• QUESTIONS AND ANSWERS
• THANK YOU FOR ATTENDING THIS SESSION

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The Project Cycle
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SampleFinancialAssistanceAward
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The Grant File

• 2) Project Documents
• Approved OWP
• Approved impact indicators
• Current 424a and budget
• Revised project application (for year 2 or 3,
  revised continuation applications)
• Original project application (for year 2 or 3,
  original continuation application)
• Staff orientation letters

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The Grant File

• 3) Reporting
• Objective Progress Reports (OPRs)
• SF-269s (long form)
• SF 425s
• Year 2 and 3 reports if applicable

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The Grant File

• 4) Community Involvement Documentation
• a) Meeting sign-in sheets and meeting
• minutes
• b) Publicity/marketing materials
• c) Testimonials
• d) Other

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The Grant File

• 5) Project Data Tracking
• a) Match documentation
• b) Leveraged resources tracking
• c) Partnership tracking
• d) Project specific impact indicator tracking
• e) Photos
• f) Other tracking documents developed by
• the grantee
• 6) Correspondence between grantee and ANA

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Reporting
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OPRHow to Protect and Unprotect the Document
MS Office 2003 Technical Instructions
1) Click on View 2) Mouse over Toolbars 3)
Click on Forms This will bring up the Forms
Toolbar.
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Objective Progress Report
Administration for Native Americans Objective
Progress Report (OPR) The Paperwork Reduction Act
of 1995 Public reporting burden for this
collection of information is estimated to average
1 hour per response, including the time for
reviewing instructions, gathering and maintaining
the data needed, and reviewing the collection of
information. An agency may not conduct or
sponsor, and a person is not required to respond
to, a collection of information unless it
displays a currently valid OMB number.
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Objective Progress Reports (cont.)

• 1. Did your project have a late start? Yes
  No
• If Yes, please elaborate on the cause(s) for
  the late start
• Do you expect to complete your project objectives
  and activities by the project end date? Yes
  No
• If No, please explain      
• Objective Work Plan Update
• 3. Have any changes been made to the Objective
  Work Plan (OWP)? Yes No
• If Yes, please explain.      
• If Yes, did you request OGM/ANAs approval
  for these changes? Yes No
• Comments/Date requested      
• If Yes, did you receive OGM/ANAs approval for
  these changes? Yes No
• Comments/Date approved      
• 4. Please complete the tables below and include
  all objectives, results and benefits and
  activities from your approved OWP. If you
  require more space, please add additional tables
  as necessary.
• Please use these instructions when filling out
  the table below
• Status of Activity Please choose the status of
  the activity from the drop-down box below
  utilizing the following definitions
• Completed (check this box if completed based on
  originally anticipated end date)
• Ongoing (check this box only if activity is
  supposed to continue past this quarter)
• N/A this quarter (check this box if activity is
  not supposed to be started during this current
  quarter)
• Not Completed (check this box if activity was
  not completed based on the originally anticipated
  end date)

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Objective Progress Reports (cont.)
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Objective Progress Reports (cont.)

• 5. Please describe any challenges you
  encountered on this project during this reporting
  period and include how you overcame (or plan to
  overcome) them      
• ANA is committed to assisting you in the
  successful implementation of your project and
  offers free training and technical assistance.
• Are you in need of any training or
  technical assistance? Yes No
• If Yes, what form of assistance would you like
  Electronic On-site
• Please provide details on the issues you would
  like assistance with
• FINANCIAL
• What were your forecasted cash needs for this
  reporting period (from the Form 424A)?
• What were your actual expenditures (from the SF
  269, line 10j Column II for Federal and 10i
  Column II for Non-Federal)?
• Please list in the table below

If forecasted and actual amounts do not match,
please explain why 8. Did your project
generate any program income (defined as funds
generated as a result of ANA project activities)?


When was program
income generated? Source

Dollar Value
Y ear Quarter
     
9. Did you access funds through the Division
of Payment Management (DPM) during this reporting
period? Yes No If No, please
explain      
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Objective Progress Reports (cont.)
10. Have any changes been made to your budget
during this reporting period? Yes
No If Yes, did you request approval from
OGM/ANA? Yes No Comments/Date requested
      If Yes, did you receive OGM/ANAs
approval for these changes? Yes
No Comments/Date approved       IMPACT
INDICATORS 11. Please list all impact indicators
for this project and provide details in the table
below. Target numbers should come from the
approved application. Note If your grant
started FY 2008, please note you only have three
impact indicators.


Total for this
Cumulative total since Impact indicators
Initial Targets reporting period
(quarter) beginning of project
Comments      
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Objective Progress Report (cont.)

• LEVERAGED RESOURCES
• Please list any resources leveraged in excess of
  the non-federal share (e.g., other grants secured
  as a result of this project,
• donated meeting space/equipment/advertising,
  volunteer hours, etc.) since the beginning of the
  project.
• 
  
  When were resources
  secured?
• Source Federal or
  Non-Federal Dollar Value Year
  Quarter

PARTNERSHIPS 13. Please list any
partnerships formed since the project
began Brief description of partnership and
was it formed? Partnering agency/organization/trib
e how it is benefiting the project Year Quarter
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Objective Progress Reports (cont.)

• NATIVE AMERICAN YOUTH AND ELDER OPPORTUNITIES
• During this reporting period, did this project
  provide any opportunities or activities for
  Native American youth or elders? Yes No
  NA
• If Yes, please list activity and provide details
  below
• of Youth of Elders Was this an inter-
• Activity Participating
  Participating generational activity?

14a. During this reporting period, did your
project result in any intergenerational
activities between grandparents and their
grandchildren? Yes No JOBS 15.
Please list all new jobs created as a direct
result of this award (i.e., salaries/consultant
fees paid through ANA funding or non-federal
share) since the project began
When
was job created? Position Title Name Hours per
Week Federal or Non- Federal Year
Quarter
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Objective Progress Reports (cont.)
PROJECT PERSONNEL 16. Have you hired all key
personnel, as outlined in the grant
application? Yes No If No, please list
any positions currently vacant, reasons for
hiring delays and when you expect the position
to be filled? Did you have any changes or
turnover in key personnel, consultants or
contractors during this reporting period? Yes
No If Yes, please list affected positions
and explain       PROJECT
SUSTAINABILITY Please respond to the questions
below if you intend to continue project benefits
and/or services after the project period has
ended 17. Please elaborate on any steps you
have taken to ensure this projects
sustainability after ANA funding ends     
Note Depending on the nature of your project,
this question might not be applicable. 18.
Please mark the following box that best
describes your level of funding to sustain the
project Do not need additional funding
to sustain Desired funding levels for
sustainability in placeSome funding already
secured to sustain projectStill seeking funding,
none currently in placeNo funding secured, no
plan yet in place through which to obtain
funds Note Fundraising utilizing ANA funds is
not allowed during the project period. 19.
Please include any other information you would
like to share with ANA regarding your project
here      
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Objective Evaluation Report

• The Objective Evaluation Report (OER) is required
  at the end of the grant period. The report is
  due 90 days after the end of the grant period.
• One copy of the report is electronically sent to
  anareports_at_acf.hhs.gov and a copy should be ccd
  to your Program Specialist.

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Report Due Dates