OVERVIEW OF REVISIONS TO HUMAN SERVICES PROCESSES

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OVERVIEW OF REVISIONS TOHUMAN SERVICES PROCESSES

• City of Cincinnati
• Department of Community Development
• Human Services Section
• October 31, 2008

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HUMAN SERVICES (HS)DECISION MAKERS

• The Human Services Advisory Committee (HSAC) and
  Community Development Advisory Board (CDAB) will
  be combined. The new name has not been
  determined.
• The Mayor appoints volunteer members to the newly
  formed body.
• Appointees must represent specific sectors.
• Members of this body will recommend funding to
  City Administration based on information provided
  by a City team of reviewers.

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COMMUNITY DEVELOPMENT RESPONSIBILITIES

• Administering City of Cincinnati grant programs
  for nonprofit human services providers. These are
  General Fund dollars. If your agency was
  previously funded with Community Development
  Block Grant (CDBG) funds for an operating
  contract, we encourage you to apply through this
  process.
• Maintaining fiscal accountability for program
  services receiving human services support.

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COMMUNITY DEVELOPMENT RESPONSIBILITIES

• Negotiating, monitoring, and evaluating City
  human services contracts and developing program
  specifications for services that require bidding
  procedures (Request for Proposal).
• Providing technical assistance to agencies and
  communities in developing the program scopes of
  services and outcomes that adequately meet the
  requirements of City policies and procedures for
  human services contracting.

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COMMUNITY DEVELOPMENT RESPONSIBILITIES

• Encouraging
• a) agencies to participate in evaluating jointly
  funded programs
• b) agencies to recognize and fill unmet needs
  and
• c) communities with unmet needs to develop
  linkages with appropriate agencies.
• Providing staff support for the newly formed
  HSAC/CDAB Citizen Advisory Committee.

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INELIGIBLE EXPENSES

• Ineligible expenses include
• Formal Education programs
• Employment and Training programs
• Mental Retardation programs
• Housing Rehabilitation and development programs
  
• Recreation programs
• The provision of Parks and related services
• Transportation related expenses

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HUMAN SERVICES PRIORITY AREAS

• Emergency Services
• Homeless Services
• Youth Services Focused on Providing Valuable
  Experiences
• Youth Violence Prevention
• Realignment and Innovation
• Disabilities
• Ex-Felon Programs

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HUMAN SERVICES (HS) PROCESSES

• This meeting serves as notification of the Citys
  General Fund Request for Applications. Non-Profit
  agencies must submit
• A complete Concept Paper that outlines the
  proposed program scope related to the Citys HS
  Priority areas and anticipated outcomes and
  impact in the community.
• Proof of 501(c)(3) Status
• A copy of the most recent Audit
• Management letter

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HUMAN SERVICES PROCESSES

• Concept Papers will be reviewed and scored. All
  agencies will be notified no later than December
  19, 2008 of their qualification status via a
  letter which will also include specific details
  about continuous improvement related to the
  program concept and/or presentations of
  information.

• Agencies that demonstrate alignment with the
  Citys Priority Areas AND that propose measurable
  outcomes will be requested to move forward with
  the full application (after the Concept phase).

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FUNDING

• GENERAL FUNDS
• City funds generated from the tax base. These
  funds are used for operating contracts.

• FUNDING LIMITS
• The minimum amount an agency can request is
  25,000. No single agency may have more than two
  program initiatives funded, and no agency may be
  awarded more than 250,000. When two or more
  agencies are collaborating on an application, the
  new collaborative will be considered a distinct
  applicant.

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APPLICATION

• Information on the Application will incorporate
  components of the Common Grant Application
  designed by the Ohio Grantmakers Forum. Specific
  information required by the City will also be
  requested. This information will assist the City
  in formulating a comprehensive assessment of
  leveraged dollars and community impact which must
  be reported to City Council quarterly.

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APPLICATION TIMELINE

• Applications will be available on-line
  Friday, December 26, 2008. The deadline is
  Friday, January 23, 2009.
• The contract term is April 1, 2009 through
  March 31, 2010.

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MAPPING FUNDING STREAMS

• This is not a change, but agencies must list all
  funding streams (current or potential) related to
  any program for which you are applying for City
  funds.
• This is imperative in helping the City identify
  the various funding streams associated with City
  leverage and to maximize Human Services dollars.

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PROCESS

• Applications will be reviewed by a City team.
  Recommendations will be forwarded to the
  HSAC/CDAB for discussion and approval.
• Teams with expertise in the Priority Areas will
  assist in Application reviews.
• Each section of the Concept Paper and Application
  will be allocated a range of points that will be
  totaled and included in the ranking process.
• Prior to recommendation to the HSAC/CDAB for
  2009-2010 funding, Site Visits will be scheduled
  ONLY for agencies not previously funded by the
  City.

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APPEALS PROCESS

• There is NO appeals process.
• Agencies denied funding during the Concept phase
  or Application phase will receive a letter
  outlining reasons for denial along with
  suggestions for continuous improvement. The
  letter will be sent to the agency contact listed
  on the documents submitted.

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CONTRACT EXTENSION

• As a part of this transitional year, agencies
  currently funded will be eligible for an
  automatic extension only if the Concept Paper is
  approved. Agencies will receive 25 of the amount
  they were funded in 2007-2008. For example, if
  an agency received a 25,000 award for 2007-
  2008, it would receive 6,250 for the three-month
  extension period January 15, 2009 through March
  31, 2009.

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PROCESSES UNDER CONSTRUCTION

• Reimbursement vs. Advance Payments process
• On-Line Application

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CONCEPT PAPER REVIEW

• Review of the Concept Paper and General
  Instructions
• Dwendolyn Chester, Deputy Director

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CONCEPT PAPER

• The Concept Paper will be available on-line
  Monday, November 3, 2008. The link will be
  available for you to access in the afternoon. You
  will find the Concept Paper instructions, Concept
  Paper, and the Basic Logic Model presentation
  presented by the United Way. The website is
• http//www.cincinnati-oh.gov/cdap/pages/-34769-/

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WHERE AND WHEN DO I SUBMIT MY CONCEPT PAPER?

• The Concept Paper is due 400 p.m. Friday,
  November 21, 2008. You can either mail or hand
  deliver your Concept Paper to
• City of Cincinnati Purchasing Department
• c/o Kathi Ranford, Operations Manager
• 805 Central Avenue, Suite 234
• Cincinnati, OH 45202
• LATE APPLICATIONS WILL NOT BE ACCEPTED.

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DEPARTMENT OF COMMUNITY DEVELOPMENT CONTACT INFO

• Phone
• 513-352-6146
• Email
• communitydevelopment_at_cincinnati-oh.gov

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QUESTIONS?