txGradebook Features:

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• txGradebook Features
• Web-based
• Live with RSCCC (does not require import/export
  for grades or attendance)
• Gradebook/Attendance
• Parent Portal  

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txGradebook Features

• Anytime attendance, grades, and student/teacher
  schedules change, the information is immediately
  available in the Grade Book because it is
  real-time.
• Information posted to the Grade Book is directly
  written to the student database.
• When a teacher posts cycle or semester grades,
  campus staff will see the posting in the grade
  reporting system.
• When a clerk updates a cycle or semester grade,
  the teacher sees the change in the Grade Book.
• Accessible from anywhere!

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txGradebook Features

• Logins and passwords are self-administered by the
  teachers.
• New teachers set up their own unique user ID and
  password.
• If teachers forget their passwords or enter the
  wrong password, they will be prompted to answer a
  hint question.
• The Campus Grade Book Administrator can reset
  teacher passwords if the teacher exhausts the
  maximum sign-on attempts.
• The Campus Grade Book Administrator only needs to
  delete users when teachers leave.

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Setup Beginning your journey is easy

• Just a very few steps must be performed by the
  DBA in the Grade Reporting application to prepare
  the database to connect with the web-based
  Gradebook.
• Specify the number of days for password
  expiration (default is 30).
• A district message must be entered. This will be
  seen by all district teachers using the
  Gradebook. (Specific campus messages can be
  entered as well and will be described
  momentarily). For example, you could list
  approaching district holidays or events.
• You also have the option to integrate student
  photos into the gradebook by specifying the URL
  at which the jpg files will be located.

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• District Setup District Message

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• District Setup Hint Questions

The Administrator must set up hint questions that
teachers must provide answers to during initial
login creation. In the event that the teacher
enters the wrong password or forgets their
password altogether, they will be prompted to
answer these security questions. A minimum of
three questions must be defined there is no
maximum number.
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• District Setup Administrative Users

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• District Setup Administrative Users

• Keep your list of District Administrative Users
  exclusive. This/these users will have access to
  every teachers gradebook in the district. Ex
  DBA. When the Administrator sets up this screen,
  the name of the user must be entered exactly as
  it exists in the Instructor table in Grade
  Reporting. The User ID is the Administrative
  login they will use to access individual teacher
  gradebooks if/when necessary.
• Active status means that this administrative user
  currently has an active login.
• Type of User - Maintenance grants this user the
  ability to edit information (grades and
  attendance), from within any district teachers
  gradebook.
• Type of User Inquiry gives the user read-only
  access to the teacher gradebooks.

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• Campus Setup

• At the campus level, a few preferences must be
  set in Grade Reporting (most likely by the campus
  Principal or Secretary). These options control
  what teachers are able to see and do in their
  gradebooks.
• Display Program Information allows the campus to
  determine what student information a teacher is
  allowed to see in the gradebook. Checking a box
  means that teachers will be able to SEE which
  special programs each of their students are
  enrolled in.

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• Type of Posting choices are Attendance, Grades,
  or Both. Most likely, the choice will be both
  to allow teachers to post both attendance and
  grades from their gradebooks.
• The option to Allow Prior Days Posting will allow
  teachers to post attendance for a previous day if
  attendance has not been posted. This option may
  be turned off or on as necessary by the Campus
  Administrator.

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• Setting Up Grade Categories

The Campus can set up categories and
corresponding weights. This will be used to
classify assignment TYPES in the teacher
gradebooks. So, for example, when the teacher
begins to set up categories in his/her gradebook,
they will be able to choose from this list or
create their own categories.
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• Campus Administrative Users

This person (Ex. Campus Secretary) would have
access (Maintenance or Inquiry) to teacher
gradebooks at the CAMPUS level, and would
maintain the Campus Options tab, including the
Campus Message.
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• Initial Teacher Login

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• Teacher Login

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• Attendance Posting from Teacher Gradebook

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Attendance

• Pre-posted absences are immediately available to
  the teachers.
• New upcoming feature
• Teachers will be able to take attendance by
  seating charts as well as by roster

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Seating Chart
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LIVE! No Import or Export!
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• Setting Up Grade Categories

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• Setting Up Assignments

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• Entering and Posting Grades

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• Entering and Posting Grades

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• Overriding and Posting Cycle Grades

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• Viewing Student Information

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• Help menu feature

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Provisions

• Recommended Server Requirements
• 2.8GHz/2MB Cache, Xeon, 800MHzFront Side Bus
• 2GB DDR2 400MHz (2X1GB) Single Ranked DIMMs
• 2-146GB,U320,SCSI,1IN 10KPE1850)
• Embedded RAID - PERC4 Integrated
• Dual On-Board NICS
• 24X IDE CD-RW/DVD ROM Drive
• Redundant Power Supply
• Windows 2003 Server Standard or Windows 2000
  Server
• Microsoft .NET Framework 2.0 included in install
• Microsoft MDAC 2.6 or higher included in install

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Provisions

• SQL Licenses
• Individual licenses are 47.00
• Server License for unlimited users for a
  single-processor server 600.00 dual-processor
  server license 1,200.00. Recommended for
  districts with more than 13 users.
• There will not be any additional charges for use
  of txGradebook.
• Must use Internet Explorer browser. txGradebook
  is not compatible with Mozilla Firefox.

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FAQs

• Home Page is customizable with school Name,
  Logo, and/or Mascot graphic
• Teachers can voluntarily reset their own
  passwords before being prompted, if necessary.
  They can also change the answers to the security
  questions and their PIN number.
• In accordance with Student Attendance Accounting
  Handbook requirements, txGradebook has a time-out
  feature when the teacher gradebook is idle for 10
  minutes.

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Questions about txGradebook
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Parent Portal
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Parent Portal

• The Parent Portal will provide parents and
  guardians with read-only access to the student
  data. Parents will be able to access the portal
  with their students unique Portal ID number
  (given to them by the school), and manage and
  update their own account information.
• Student attendance information updates for the
  current day will occur several times per day.
• Can be linked to the districts homepage.

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Parent Portal
After logging in, this is the screen the parents
would see for an elementary student (one daily
attendance posting).
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Parent Portal
After logging in, this is the screen the parents
would see for a secondary student (period
attendance posting).
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Parent Portal
By clicking on the alerts link, parents can view
alerts based on the alert conditions they set,
such as for absences or grades below a certain
number. When they login, they can link directly
to alerts for the student.
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Parent Portal
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Parent Portal
Attendance details for secondary student.
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Parent Portal
Attendance details for elementary student.
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Parent Portal
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Parent Portal
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Parent Portal
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Parent Portal FAQs

• Parents/guardians will have read-only access to
  the student data. Parents will be able to update
  their account profile that contains portal user
  settings.
• Attendance will be updated multiple times daily.
• Parents with more than one child can access all
  of their children through only one user account.
  Once logged on, the parent can select which child
  they want to see information for.
• A link can be created so parents may access
  Parent Portal from the district home page.

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Parent Portal FAQs

• A program in RSCCC will create a unique and
  RANDOM portal ID for each student that will be
  saved on their student record. This program will
  also generate Portal IDs for new students upon
  enrollment. A Portal ID is required for parents
  to access their child(ren)s data.
• The system will be able to generate a new Portal
  ID for students with existing Portal IDs when,
  due to security purposes, the Portal ID needs to
  be changed.
• Method of distribution of Portal IDs is a
  district decision. However, a page (letter,
  similar to Discipline letters) showing the Portal
  ID , can be created for distribution to the
  parents.
• Clean-up functions will be available to drop
  any inactive (for six months or longer) or
  invalid accounts.

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Parent Portal FAQs

• When Move to Grade Reporting is run, the program
  will NOT reset student Portal IDs. This way,
  parents can have the same login account
  throughout their childs high school tenure.
• There will be an administrative login so that
  designated campus personnel can see the same
  thing the parents do for all students at a
  particular campus. We are going to add an
  administrative view where you can see the user
  accounts associated with the students. We are
  going to save a date/time stamp of when the
  Parent Portal was accessed by User.
• If the parent forgets their username, password,
  and answers to hint questions, they must
  re-register and create a new account there is
  no campus function to reset a parent portal
  account. However, if the parent loses the Portal
  ID for their child(ren), they must contact the
  school.

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Questions about Parent Portal
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• We will also be happy to answer any questions you
  may have!
• Thank you for your interest and for coming! We
  hope that you will Head in a New Direction with
  us!
• Your Student Software Specialists
• Jan Bartlett, Rachel Moreno, Betty Williams,
  Karen Perry
• [phone] Helpline
• Pete Lewis [phone] Technology Specialist