Library Budget Request

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Library Budget Request

• FY09

Kay Flowers University Librarian and Dean
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Library Mission

• The Idaho State University Libraries serve the
  university community by providing collections and
  services in support of the universitys teaching
  and research missions. As the largest state
  supported library in eastern Idaho, the Libraries
  also play a role in the development of university
  cooperative programs and in the provision of
  library services to the citizens of Idaho.

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Draft Strategic Plan

• Section II, Goal 14
• Provide library support which enhances the
  effectiveness of academic programming and
  research support for students and faculty.

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The Gathering Storm

• Continuing inflation
• Funded by 1-time money
• Move to digital library
• Digital not cheaper
• Space crunch
• Keep buying books
• Library space needed by students

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Use of Funds FY07 4,810,304

• Capital 2,392,864
• Books 7,202 purchased 18,260 vols. added
• Journals 4,813 serials received
• Electronic Resources 75 (54,745 additional
  journals)
• Salaries and Benefits 2,235,353
• Circulation 43,828
• Reference Questions 13,548
• Instruction sessions 416 (serving 4425
  students)
• Interlibrary Loan 4,577 received / 5,343
  provided
• Hours 97.5 per week

6
Other Funds

• 12,000 travel
• Supplemented in local funds 10,000
• Approximately 12 faculty made trips
• 39,000 communications
• Now mailing to remote students
• 130,000 Supplies
• Supported contractual requirements
• Only 30,000 discretionary
• Local funds
• Equipment
• Supplies not covered elsewhere

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FY08 Expenditures

• Comparable to FY07
• Except
• Inflation money was one time
• Major position open all year generating some
  salary savings

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0 increase

• Scenario one

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0 Budget Increase

• No change in allocation of funds between
  categories
• Salaries
• Fewer students due to increase in minimum wage
• Shorter hours
• Add share of development officer 10,000
• Capital budget cut 316,342
• Need 159,800 for FY08 inflation PLUS 178,686
  FY09
• 338,486 1.07 316,342
• Cuts
• Serials cut at least 250,000
• Books and internal funds cut
• Few electronic resources can be cut

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3 Increase 149,970

• Scenario two

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Option 1

• Inflation must be dealt with first
• The amount given does not equal the amount needed
  for inflation.
• There would still be a serials cut
• 176,183

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Option 2 Two Opportunities

• Additional resources
• 125,800
• ½ FTE Library Assistant I for Boise Center
• 24,170

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The Expanding Wishlist Examples

• Additional JSTOR Collections (OT/Recur)
• Biological sciences 8000/6000
• Literature collection 2,450/1,050
• Health General Science 3,750/3,000
• Nutritional sciences database 3,000
  (recurring)
• Establish competitive fund for subject areas
• 30,000

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The 5 Reduction
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Capital Budget

• Cut

• Loss of spending power

• 178,686
• 159,800
• loss of 1-time inflation money
• 119,643 (5)
• 148,715 inflation
• Total loss of buying power 606,844
• Total cut to serials, books, etc 567,143

• FY08 2,552,664
• FY07 2,392,864
• 95 2,273,221
• 2,124,506 Actual

A loss of 23 of current acquisitions budget
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• Why?
• Journal inflation continues at 5-9 a year
• Publisher consolidation continues
• The most expensive journals are not available
  more cheaply in bundles

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Which would you choose?

• 2008 Hyundai Elantra

• A Physics journal

Car 14,625
Journal 14,319
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Which would you choose?

• Three semesters at Idaho State University at
  2200/semester
• Health insurance for three semesters at
  523/semester
• Books for three semesters at 400/semester
• TOTAL 9,369

Total 9,917
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5 Cut

• Salaries 120,940
• Loss of 30,000 for development
• Loss of Electronic Resources Librarian
• Salary and fringe 51,350
• Poorer service
• Loss of 39,000 in irregular salaries (students)
• Shorter hours, slower service
• MS, travel, communications 9,104
• Move to local funds as able

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To break even, the library requires 338,486 to
maintain the collections
This amount would cover the 159,800 from last
years one time inflation money as well as
178,686 for new inflation money.
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Possible Sources of Funding

• Increase library percentage of indirect costs
• Currently 2
• Increase to 5
• Consider a library fee to offset library
  expenses
• Increase fines (small impact)
• Implement class fees for distance student support
• Continue to evaluate binding decisions based on
  electronic archiving
• Add development officer and increase emphasis on
  fundraising

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Endowments

• Library has seven endowments
• Working on 8th Oliver Law Library
• Total Endowment Principal
• 138,190 as of 6/2007
• Total Endowment return
• 7,693 projected
• Some unspent money in accounts

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Fundraising possibilities

• Increase the size of the FOOLs group
• Encourage Honor with Books program
• Work with other development officers on endowed
  chairs and collection endowments

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A word about grants

• The Idaho Health Sciences Library applies for and
  receives grants through the National Library of
  Medicine
• The Library Systems and Technology Act funds,
  administered by the state, do not pay indirect
  costs and require 25 match.
• Our staffing is too slim to support grant activity

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A slight silver lining
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FY09 To avoid a serials cut

• If the state funds some inflation
• Use carry forward to prepay serials
• Covering this years inflation
• Avoid a serials cut for FY09
• Would have double problem in FY10
• If the state funds no inflation
• Use carry forward to prepay serials
• Have a serials cut of 180,000
• Or less if use Overhead account

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Records Management
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Records Management

• Our mission is to ensure access to present, past,
  and future public records and information created
  and maintained by the University in pursuit of
  its goals as an institution of higher education,
  research, and public service.
• This is accomplished by providing records
  valuation, process analysis, procedural and
  policy development, and advisory services
  throughout the University.
• RIM is an Institutional Support unit ( like
  General Counsel or Auditing Services) and
  supports all offices. It is tied to accreditation
  compliance through data and report preservation.

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Services Provided

• Record surveys
• Records coordinators (support training)
• Records center operations
• Retention schedule development
• Record destruction

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0 Increase

• Continued Service at present levels
• Records manager unfilled
• ½ time LA I available
• Computing assistance hired out
• Marginal Records Center service
• Restricts
• Records training implementation
• Records surveys (none in last year)
• Travel to support ISU offices across the state
  (None since 2001)
• Assistance with ERP electronic records retention

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3 Increase 600

• No appreciable change in Service
• Additional student help
• Limited Records Center service
• Restrictions remain on
• Records training implementation
• Support for ISU offices here and across the state
• Assistance with ERP electronic records retention
  

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5 Decrease 1000

• Charge back all shredding
• Limit student assistant help

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Need Records Manager

• Position open since April 2007
• Supported by Records Management Advisory
  Committee, February 2008
• Salary 45,000
• Benefits 18,672
• No change in rest of budget
• Would provide former service level

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Questions?