Tulane Universitys Special Collections Division

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Tulane UniversitysSpecial Collections Division

• GNO - ARMA
• September 17, 2003

Lee Miller
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What isSpecial Collections?

• Special Collections is the Tulane library
  division that preserves and makes available rare
  or unique holdings.

Order, Governor Manuel Gayoso de Lemos, January
3, 1793.
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Special Collections encompassessix departments

• The Southeastern Architectural Archive
• The Tulane Manuscripts Department
• The Tulane University Archives
• The Hogan Jazz Archive
• The Louisiana Collection
• rare books

Original Mistick Krewe of Comus 1914 Carnival
costume design
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The Louisiana Collection is...

• published source
• research-level
• comprehensive-level

1824, cartographers Young Dellekerpublished
by A. Finley, Philadelphia. Along the bottom, the
longitude is given from Greenwichalong the top,
the longitude is given from Washington.
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The Tulane University Archivesis a type of
corporate archives.

• It is owned by the institution whose records it
  preserves.
• It protects only the records of that institution.
• Its first responsibility is to that institution.

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The Tulane Manuscripts Department is a
collecting archives.

• Corporate Archives
• Ownership presumed
• One source
• Supports operations
• Can be closed

• Collecting Archives
• Ownership acquired
• Many sources
• Supports research
• Must be open

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Tulane Manuscripts Department

• Founded 1889
• Over three linear miles of archival documents
• 4,000 collections
• 100,000 photos

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The Tulane Manuscripts Department specializes in

• Carnival
• Southern Literature
• Medicine
• Military History
• Civil War
• Jewish Studies
• Waterways
• Politics
• Social Welfare

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Military History

• Jefferson Davis
• Gettysburg letters ofRobert E. Lee
• Albert Sidney Johnston
• William Preston Johnston
• Stonewall Jackson
• Civil War photograph collection
• Civil War diary collection
• and much more

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Southern Literature

• John Kennedy Toole
• Ben Lucien Burman and Alice Caddy Burman
• George Washington Cable
• Hermann Deutsch
• Frances Parkinson Keyes
• Lyle Saxon
• and many more

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Medicine

• General StanhopeBayne-Jones
• Patrick Hanley
• Joseph Jones
• Charles Edmund Kells
• Rudolph Matas
• Orleans ParishMedical Society
• John Leonard Riddell
• B. Bernard Weinstein

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Jewish Studies

• Communal Hebrew School
• Most NOMA congregations
• Amelia Greenwald
• Jewish Childrens Home

• Jewish Federation of Greater New Orleans
• National Council of Jewish Women
• Edgar Stern

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Social Welfare

• Kingsley House
• Orleans Parish Neighborhood Council
• Protestant Childrens Home
• Travelers Aid Society of New Orleans

• Poydras Home
• Christian Womens Exchange
• Community Chest of New Orleans
• Council of Social Agencies of New Orleans

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Politics

• David Treen
• Sam Jones
• Bob Livingston
• Hale Boggs
• Lindy Boggs
• F. Edward Hebert
• Chep Morrison
• Victor Schiro

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Archival Organizations

• All professional archival organizationsare
  independent bodies.

• International
• National
• Regional
• State
• Local
• Special Interest

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National Organizations

• SAASociety of American Archivists
• ACAAcademy of Certified Archivists
• RBMSRare Books and Manuscripts Section of ALA

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Society of American ArchivistsNew Orleans 2005!

• Represents archivists beforeCongress and
  governmental agencies
• Defends our interests beforestandards and
  negotiating bodies
• Advocates for our interestswith related
  organizations
• Provides leadership for profession-wide standards
  of ethics and professional conduct

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Academy of Certified Archivists
Persons wishing to become Certified Archivists
must meet three requirements

• Education
• Experience
• Examination

www.certifiedarchivists.org
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Comparing archival and records management
certification programs

• CRM
• Senior-level
• BA 3 years
• 6 specialized tests
• Volunteers
• Multiple formats
• Time-consuming
• Pricey 320

• CA
• Entry-level
• MA 1 or 2 years
• 1 general test
• Psychometricians
• Multiple choice
• Brief
• Inexpensive 50

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Anyone can call themselvesa consultant.

• Therefore, make sure that any archivalconsultant
  you consider hiring is aCertified Archivist.
• Consider using theAcademy of CertifiedArchivists
  consultantreferral service.

www.certifiedarchivists.org
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The Big 3 Regionals

• Midwest Archives Conference (MAC)
• Mid-Atlantic Regional Archives Conference (MARAC)
• Society of Southwest Archivists (SSA)

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When hiring an archivist or choosing an
archives,Question No. 1 to ask

• Are you an archivist?

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When hiring an archivist or choosing an
archives,Question No. 2 to ask

• Are you a member of the Society of American
  Archivists?

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When hiring an archivist or choosing an
archives,Question No. 3 to ask

• Are you a Certified Archivist?

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When hiring an archivist or choosing an
archives,Question No. 4 to ask

• Are you amember of theSociety of Southwest
  Archivists?

Only 10 a year!!

• southwestarchivists.org

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We need your helpLouisiana Ephemera

• Brochures
• Flyers
• Programs
• Campaign handouts
• Sample ballots

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We need your helpLouisiana Food Restaurants

• Menus
• Bar Lists
• Cookbooks
• Old Recipe Notes
• Advertising Flyers
• Brochures

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We need your helpCarnival

• Programs
• Invitations
• Tickets
• Call-Out Cards
• Designs
• Krewe Records
• Minutes
• Committee Reports
• Newsletters

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specialcollections.tulane.edu

• Original 1882 watercolor float design for the
  Carnival Krewe of Proteus.