ISM Core Function Teams Kickoff Meeting

1
ISM Core Function Teams Kickoff Meeting

• January 8, 2008

2
Meeting Outline

• Opening Remarks
• ISM Core Function Teams
• Review of Integrated Safety Management
• Review of JLab ISM Program Elements
• HSS ESH Inspection of JLab
• HSS ESH Inspection of BNL
• ISM Core Function Teams Assessment
• Review of Assessment Techniques

3
ISM Core Function Teams

• What is the Objective of the ISM Core Function
  Teams?
• The objective is to have a constant presence
  throughout the Lab to continue to assess ISMS
  effectiveness and identify opportunities for
  additional system improvement

4
ISM Core Function Teams
5
Facilitator Contact Information

• Bill Rainey
• Office [phone]
• Mobile [phone]
• wrainey_at_jlab.org
• CEBAF Center, Room B210

• Rick Dion
• Office [phone]
• Mobile [phone]
• Richard.Dion_at_calibresys.com

6
ISM Core Function Teams

• Schedule
• Cycle I
• 7-11 January - team training assessment preps
• 14 January through 8 February (4 weeks) conduct
  assessment activities
• 11 February - teams brief Directors Safety
  Committee
• 19 February teams submit Cycle I final report
  for review and approval
• Cycle II
• 3 - 7 March - assessment preps
• 10 March - 4 April (4 weeks) conduct assessment
  activities
• 14 April - teams brief Directors Safety
  Committee
• 15 April teams submit Cycle II final report for
  review and approval
• 19 23 May HSS Team Planning Visit
• 2 12 June HSS Team Inspection of JLab

7
Review of ISM

• What is Integrated Safety Management?
• Systematic integration of safety into management
  and work practices at all levels so that missions
  are accomplished while protecting the public, the
  worker, and the environment
• This is accomplished through effective
  integration of safety management into all facets
  of activities conducted at JLab
• Safety is an integral part of each job -- not a
  stand-alone program
• Terms
• Integrated Safety Management (ISM) Concept
• Integrated Safety Management System (ISMS) -
  Process

8
Review of ISM

• 7 Guiding Principles
• The guiding principles are the fundamental
  policies that guide actions, from development of
  directives to performance of work
• Line Management Responsible for Safety
• Clear Roles and Responsibilities
• Competence Commensurate with Responsibility
• Balanced Priorities
• Identification of Safety Standard and
  Requirements
• Hazard Controls Tailored to Work Being Performed
• Operations Authorization

9
Review of ISM

• 5 Core Functions
• These five core safety management functions
  provide the necessary structure for any work
  activity that could potentially affect the
  public, the workers, and the environment.
• Define the Scope of Work
• Analyze the Hazards
• Develop and Implement Hazard Controls
• Perform Work Within Controls
• Provide Feedback and Continuous Improvement
• The functions are applied as a continuous cycle
  with the degree of rigor appropriate to address
  the type of work activity and the hazards involved

10
Review of ISM

• Core Function 1
• Define the Scope of Work
• Identify the nature of the required work
• Identify the schedule
• Determine the cost
• Review associated lessons learned
• JLab contract work scope
• Work planning process for each JLab organization
• Task descriptions
• Subcontractor work orders

11
Review of ISM

• Core Function 2
• Analyze the Hazards
• Identify work related hazards
• Analyze identified hazards
• Hazard ID checklists
• Experiment safety approval form
• ESH 3210 Hazard Identification and
  Characterization
• ESH 3410 ESHQ Aspects of Material
  Acquisitions
• Safety SMEs (ESHQ and Divisional)
• Utilize Project Knowledge and Lessons Learned

12
Review of ISM

• Core Function 3
• Develop and Implement Hazard Controls
• Select/design engineering administrative
  controls
• Select/design pollution prevention/waste
  minimization controls
• Identify appropriate personal protective
  equipment
• Apply associated lessons learned into controls
• Implement controls
• Include controls in JLab work procedures (SOPs,
  OSPs, TOSPs)
• Conduct training
• Subcontractor safety plan
• Prepare Task Hazard Analysis Worksheet

13
Review of ISM

• Core Function 4
• Perform Work Within Controls
• Obtain authorization
• Ensure personnel have appropriate
  qualifications/training as identified in work
  control documents
• Conduct pre-job briefing
• Perform work and follow controls as identified in
  the appropriate work control document
• Shift plan approval implementation
• FEL operations plan approval implementation
• Daily work plan approval
• Implementation of Technical Work Documents
• ATLis Implementation

14
Review of ISM

• Core Function 5
• Provide Feedback and Continuous Improvement
• Conduct post job reviews (worker feedback)
• Collect and distribute lessons learned
• Conduct independent, management, and
  self-assessments
• Worker Safety Committee
• Contractor Assurance System
• Issues management identification, tracking,
  trending and closeout
• Corrective Action Tracking System (CATS)

15
JLab ISM Program Elements

• What Documents are Part of the JLab ISM Program?

16
JLab ISM Program Elements
17
JLab ISM Program Elements

• ISMS Versus EMS

18
HSS ESH Inspection of JLab

• Inspection Schedule
• By 1 May Provide all materials needed for
  inspection to team
• 19 23 May HSS Team Planning Visit
• 2 12 June HSS Team Inspection of JLab
• Who is Coming to do the Inspection?
• DOE Office of Independent Oversight (OIO) which
  is part of the DOE Office of Health, Safety, and
  Security (HSS)
• Up to 8 team members

19
HSS ESH Inspection of BNL

• Occurred August September 2007
• Objective Assess the effectiveness of ESH
  programs at BNL
• Assessment Focus
• Implementation of ISM Core Functions for selected
  BNL facilities and activities focusing on work
  planning and control systems
• Effectiveness of managing environmental
  management system (EMS) implementation
• Injury and illness investigation and reporting
• Feedback and continuous improvement systems

20
HSS ESH Inspection of BNL

• Identified Weaknesses (1)
• Clear ESH requirements are not being accurately
  communicated through implementing procedures
• Cite lockout tag out in compliance with Natl.
  Fire Protection Assoc.
• Requirements described using wrong terminology or
  optional (should vs. shall)
• Routine procedure review not being implemented

21
HSS ESH Inspection of BNL

• Identified Weaknesses (2)
• Established safety controls not always
  implemented
• Found most in experimental and research
  facilities
• Chemical and cryogen handling safety requirements
  not followed
• Managers and supervisors often aware of
  deficiencies and did not act

22
HSS ESH Inspection of BNL

• Identified Weaknesses (3)
• Some workplace and construction hazards not
  adequately analyzed
• Lead solder, sharps, welding fumes and asphalt
  fumes

23
HSS ESH Inspection of BNL

• Identified Weaknesses (4)
• Contractor assurance system does not sufficiently
  communicate expectations, requirements or drive
  improvement of safety performance
• Self assessment, work observations, records
  review lacking or insufficient
• Issues management limited to events or outside
  assessments and lack causal analysis
• Similar findings for occupational injury and
  illness investigations, lessons learned program

24
ISM Core Function Teams Assessment

• Each team is to assess how JLab work planning and
  execution processes are aligned with a specific
  ISM Core Function
• Are we doing a good job defining the SCOPE OF
  WORK
• Is the work HAZARD ANALYSIS being conducted
  consistent with ISMS
• Are HAZARD CONTROLS being developed and
  implemented properly
• Is our WORK PERFORMANCE process consistent with
  ISMS
• Are we maximizing our LESSONS LEARNED and
  feedback opportunities

25
ISM Core Function Teams Assessment

• (Review of ISM Core Function Teams Assessment
  Plan)

26
Review of Assessment Techniques

• Document reviews
• Observation of activities
• Interviews
• Evaluation of information
• Documentation of results