Template

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Samford University Session I
Laurie Perry, Functional Consultant
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(No Transcript)
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Location of DegreeWorks

• Individual PCs
• DegreeWorks PC Tools
• Scribe
• SureCode
• Transit
• DegreeWorks on the Web
• DGW Web Server Files
• Student Worksheets
• Advising Services and Tools
• Exception Management and Processing
• Application Server
• DegreeWorks Application and Database

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DEGREEWORKS COMPONENTS
Scribe Also SureCode Transit
Rule Blocks
Student Data
AUDIT
Curriculum Planning Assistant
CPA Reports
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• The Web

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Localizing DegreeWorks
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Tools Products

• SCRIBE - Build degree requirements
• SURECODE - Manage validation codes
  configurations
• TRANSIT - Run batch processes

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• SCRIBE

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SCRIBE LANGUAGE-BASED RULES DEFINITION
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• SURECODE

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SURECODE D25 Table Validating Major Codes for
Scribed Blocks
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• TRANSIT

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TRANSIT DAP 22 Selection Screen for Batch
Processing Audits
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• INSTITUTIONAL PLANNING

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Curriculum Planning Assistant (CPA)

• A suite of sample reports that pull from Student
  Audits, advice and academic plans.
• Demonstrates queries that aggregate DegreeWorks
  data
• Examples
• Students approaching graduation
• Future demand for registration by campus,
  discipline, department
• Future demand by querying individual student
  education plan

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DegreeWorks Introduction to SCRIBE

• Presented by
• Laurie Perry
• Functional Consultant

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• Accounts
• TEST
• Appropriate selection of students for testing
• Software updates downloaded and tested
• BLOCK Updates tested against audits
• PRODUCTION
• Live with DegreeWorks

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PC PROGRAMS
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PC Programs - SCRIBE

• Allows coding of catalog requirements
• Coding must be syntactically correct, parsed,
  and saved
• Easy to use interface with color coding
• Customizable templates

What you scribe and how you scribe.
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..displays here.
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Key Concepts

• CATALOG YEAR
• Range for Requirement Blocks
• e.g. 20082009 -- 99999999
• Single year for Students
• e.g. 20082009

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Key Concepts

• Primary Tags on Blocks
• Block Type e.g. Degree, Major
• Block Value e.g. BA, Math
• Catalog Start and Stop
• Title (free text)

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Key Concepts

• SHARING
• By default - NO SHARING
• Scribe Words SHAREWITH DONTSHARE
• Multiple requirements can be completed with same
  class.
• Credits count only once.

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Key Concepts

• ADVICE
• Degree check-off vs. Good Advice
• Goal is friendly language
• Proxy Advice allows a detailed message.
• Hide from Advice prevents normal advice from
  displaying when that message is not appropriate.
  
• Advice disappears when rule is completed.

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Key Concepts

• CONFIGURATION TABLES UCX CFG020
• A collection of Keys.
• Individual Keys such as PLANNER, SEARCH, WHATIF
  give clues to what that particular entry holds.
• Y/N flags, codes, mappings to other UCX tables or
  defaulted values.
• When troubleshooting, a first place to look is in
  the technical documentation for UCX CFG020
  configurations.
• Use SureCode to access and maintain UCX CFG020

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Key Concepts

• AUDIT ENGINE (Auditor)
• Best Fit Algorithm.
• Everyday is a brand new Day
• Much of the Configuration in CFG020 tables.
• The Audit Engine launched
• in batch via Transit or script with RAD30
• by Individual with process new button on the
  web.
• Audit Tree for each student.
• Different views of audit.
• Diagnostics Audit view for troubleshooting

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Terminology
SCRIBE

• Reserved Words Parser
• Header Groups
• Body SubSet
• Block Host
• Advice Qualifiers
• Proxy-Advice Ranges
• Remarks Wildcards
• Comments If/Then/Else
• Labels ShareWith

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April 30, 2013 www.sungardhe.com
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BLOCK Hierarchy

• DEGREE
• MAJOR
• MINOR
• CONC
• Other

SCRIBE
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OHSU Other Other GENED 20082009
99999999 RA000002 BEGIN ShareWith
(MAJOR) END.
OHSU Degree DEGREE BS 20082009
99999999 RA000001 BEGIN 60 Credits
1 Block (OTHERGENED) Label 1
Gen Ed Requirements" 1 Blocktype
(MAJOR) Label 2 Major
Requirements" END.
OHSU Major MAJORRATH 20082009
99999999 RA000003 BEGIN sharewith
(OTHERGENED) END.
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The BLOCK Structure
SCRIBE

• Begin
• End.

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The BLOCK Structure

• Begin
• (Header Area)
• The Header enforces overall Block requirements.
• The Header enforces any Block being called in.
• Limited information from the Header is
  displayed.
• (Body Area)
• The Body is used for two purposes
• 1. A place to identify graduation requirements
• 2. Advice to students through SCRIBE
  requirement text and LABEL
• End.

SCRIBE
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Basic Course Rules -The Body
SCRIBE
Begin (Header Area) Credits vs
Classes Individual Course vs Course List (Body
Area) End.
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Basic Course Rules -The Body
SCRIBE
Begin (Header Area) (Body Area) 1 Class
in BIO 610 Label 1 Biology I End.
4 Credits in BIO 610 Label 1 Biology
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1 Class and 34 Credits in BIO 610
Label 1 Biology 1
1 Class or 4 Credits in BIO 610 Label 1
Biology 1
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Basic Course Rules - The Body
SCRIBE

1 Class in HIST 110 Label 1 Western
Civilization 1 Class in HIST 150 Label 2
America the World 1 Class in HIST 490
Label 3 History Seminar --------------------
------------------------------------ 3 Classes
in HIST 110 150 490 Label 1 History
Related Courses
Individual course rules provide a label that is
specific to the requirement. Each label provides
a requirement Check-Off for your audience on the
Web audit.
The course list allows for several requirements
to be stored in one rule, the label is generic.
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, _at_
SCRIBE

• 1 CLASS IN HIST 101, 102
• LABEL 1 History Requirement
• 3 CLASSES IN PSY 201 202 290
• LABEL 2 Psychology Requirement
• 10 CLASSES IN LIB _at_, GEO 100150, HUM _at_01
• LABEL 3 Specific Electives

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Header Qualifiers
SCRIBE

BEGIN MaxClasses 1 IN SOC 120,WMS 120 MinGrade
4.0 20 CLASSES IN _at_ 1_at_ LABEL 1 20 Classes
at 100 level 1 BLOCK (CONC) LABEL 2
Concentration Requirements END.
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Rule Qualifiers
SCRIBE
10 CLASSES IN SOC _at_, GER _at_, LIB _at_ MinGrade
2.O LABEL 1 Specific Electives 6 CLASSES
IN SOC _at_, GER _at_, LIB _at_ ShareWith (THISBLOCK)
LABEL 2 Specific Electives 3 CLASSES IN _at_
_at_ Except MATH 120, Including HIST 137
LABEL 3 Specific Electives

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GROUPS
SCRIBE

1 GROUP IN (3 CLASSES IN SPA 101 102
103 LABEL 1 Spanish Classes) OR (3
CLASSES IN FRE 101 102 103 LABEL 2
French Classes) OR (3 CLASSES IN GER 101
102 103 LABEL 3 German Classes)
LABEL 4 FOREIGN LANGUAGE REQ.
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Calling in a BLOCK

• Sometimes it is necessary to force another set
  of requirements into a students audit using a
  call.
• For example, a major requires the student to
  take a minor. The minor block will be brought
  into the audit whether or not the student
  actually has it on their record.

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Calling in an OTHER BLOCK

Begin 90 Credits MINGPA 2.0 1 BLOCK
(OTHERGE) LABEL 1 General Education
requirements 1 BLOCKTYPE (MAJOR)
LABEL 2 Major Requirements End.
This example shows how General Education
requirements are brought into the audit. There
is no code on the students DegreeWorks record
indicating that the student is pursuing the GE
requirements, but we know everyone has to do it,
so we call the OTHER block GE to audit the
students data against.
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Calling in a BLOCKTYPE

Begin 90 Credits MINGPA 2.0 1 BLOCK 1
(OTHERGE) LABEL General Education
requirements 1 BLOCKTYPE 2 (MAJOR)
LABEL Major Requirements End.
This example also shows calling in a Blocktype of
Major. We know all students must complete a
Major. We close a loophole here in case the
student does not declare it. The audit will not
be shown as ready to graduate until they declare
their Major and complete the requirements.
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• Try Reading the Scribe Language
• from this Example

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Example

MAJORBAOSL Major in Office Sys-Legal Word
Processing 0203-9999 BEGIN 77 CREDITS MINGPA
3.0 MAXPERDISC 2 CLASSES (CSL) BEGINSUB 1
CLASS IN ACCT 131 MINGRADE 2.0 LABEL 1
"Accounting Procedures I (3)" 1 CLASS IN ACCT
132 LABEL 2 "Accounting Procedures II (3)"
1 CLASS IN CSL 107, HIDE-FROM-ADVICE MIC 107
MIC is no longer offered LABEL 3
"Spreadsheets (3)" ENDSUB LABEL 4 "LEGAL WORD
PROC SECRETARY OPTIONS (9)" 1 BLOCKTYPE
(MINOR) LABEL "REQUIRED MINOR" END.
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Anytowm University Degree AAS Associate of
Applied Science 2007-9999 R0000001 BEGIN If
(MAJORMATH) Then Beginif 6062 Credits
Proxy-Advice 60 to 62 credits are required. You
currently have ltAPPLIEDgt, Proxy-Advice you
still need ltNEEDEDgt more. endif Else If
(MajorNURS) Then Beginif 71 credits
Proxy-Advice 71 credits are required. You
currently have ltAPPLIEDgt, Proxy-Advice you
still need ltNEEDEDgt more. endif Else If
(MajorHIST) Then Beginif 74 credit
Proxy-Advice 74 credits are required. You
currently have ltAPPLIEDgt, Proxy-Advice you
still need ltNEEDEDgt more. endif Else BeginElse
60 Credits Proxy-Advice 60 to 62 credits
are required. You currently have ltAPPLIEDgt,
Proxy-Advice you still need ltNEEDEDgt
more. EndElse
SCRIBE

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April 30, 2013 www.sungardhe.com
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• Things to Watch for

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Taking Notice - 1

• Scribed requirements are not always explicitly
  one to one representations of catalog text
  statements.
• Requirements within a single block may have
  their origins in multiple locations in the
  catalog.
• Or they may be implied rather than stated.

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Taking Notice - 2

• Scribing is more an art than a science. There
  are often multiple ways to scribe the same
  logical statement.
• The way Advice displays on the Web, or the
  level of block maintenance required if changes
  occur later to course lists are examples that
  drive scribing decisions.

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Taking Notice - 3

• Designations on student or class/course
  attributes require special scribing
• Such as If Statements or With qualifiers are
  set up specially in UCX tables.

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• Help for Scribers

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Help for Scribers

• Scribe Templates
• All scribing must be parsed before it is saved.
  The error messages help in fixing mistakes in
  syntax and incorrect reserved words.
• DegreeWorks User Guide and Technical Guide for
  Reserved Word usage.
• Follow Best Practices as set out in other
  DegreeWorks documentation and training.