Communiqu

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Communiqué 5 (CQ5) WCM Author Training
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Course Topics

• Logging into CQ5
• Introduction to CQ5
• Comparing Collage to CQ5
• Basic Navigation
• Digital Asset Management (DAM)
• Site Administration (Site Admin)
• Help and Contacts

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Logging into CQ5
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Logging into CQ5

• CQ5 is located on the Web at CMS.UC.EDU.
• Virtual Private Network (VPN) access is required
  for off-campus connectivity.

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Logging into CQ5
Step 1 Point your browser to cms.uc.edu.
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Logging into CQ5
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Introduction to CQ5

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Who is Involved?

• Developers, web communications, and information
  technology collaborate to launch and sustain CQ5.
• Business Core Systems provides training,
  documentation, and support to content authors.
• Content authors maintain sites.

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What is the system?

• Communiqué 5 (CQ5) Web Content Management (WCM)
  system.
• Produced by Day Software Inc.
• Enables authors to add and maintain web content
• Replaces Collage

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When are sites launched?

• Sites are converted over from Collage on a site
  by site basis.
• Site owners are notified well in advance prior to
  their site conversion.
• New sites will be launched in CQ5 which were not
  in Collage as time progresses.

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Where is CQ5 located?

• CQ5 WCM is located on the World Wide Web.
• Web address CMS.UC.EDU
• Firefox is the preferred browser, although CQ5
  does support all operating systems and browsers.

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Why is a new system being used?

• Collage CMS reached the end of its life cycle and
  support.
• CQ5 WCM provides additional functionality to
  content authors.
• Provides a system to continue the universitys
  dynamic Web presence.

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Comparing Collage to CQ5
Collage CMS CQ5 WCM
Assets are uploaded into the folder structure. Media files must be sent via an FTP. All assets are uploaded into the digital asset manager (DAM).
Users must save page content. Content is automatically saved as it is being entered into the page. There is no save button.
Only plain text content can be copied and pasted into a content area.. Text can be copy and pasted from any source into a content area.
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Comparing Collage to CQ5
Collage CMS CQ5 WCM
Approved content is deployed based upon a deployment schedule. Activated content is published immediately.
Saved content automatically creates a version. Versions must be manually created.
Assets must be uploaded one at a time. Asset files can be uploaded into the DAM one at a time or as a group.
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Comparing Collage to CQ5
Collage CMS CQ5 WCM
Pages can only be approved one at a time. Pages can be activated one at a time or in a group.
Editing mode permits only one user in a page at any single time. Multiple users can enter into editing mode at the same time.
Active X controls and Java are used. Entirely browser based.
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Comparing Collage to CQ5
Collage CMS CQ5 WCM
Images cannot be modified in Collage Images can be resized and cropped after being inserted into a page.
Content referencing is not available. Content is easily referenced.
Only supports a PC with IE 6. All browsers and operating systems can be used. Firefox is the preferred browser.
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Basic Navigation
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Basic Navigation
Click on the Websites icon to navigate to the
site administration area. Click on the Digital
Assets icon to navigate to the digital asset
manager (DAM).
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Basic Navigation
Complete tree listing of Websites or Digital
Assets contained in CQ5.
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Basic Navigation
Provides a listing of all pages based on what is
selected from the left tree listing.
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Basic Navigation
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Basic Navigation
The blue icon ( ) in the Modified
column denotes that a page has been modified
since the last activation and lists the date of
modification. The page must be activated again
for the changes to be published to the web.
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Basic Navigation
The orange icon ( ) in the Published
column denotes that a page is pending an
activation or deactivation.
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Basic Navigation
The red icon ( ) in the Published
column denotes that a page has been deactivated.
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Basic Navigation
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Basic Navigation
Click the or icon to toggle between the
Websites manager and the Digital Asset manager
(DAM).
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Basic Navigation
The top tool bar provides the specified functions
in both the Websites management and the DAM.
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Basic Navigation
Utilize the search box toperform queries within
both the Websites management and the DAM.
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Basic Navigation
Multiple instances can be opened for smoother
function. For instance, eliminate toggling back
and forth between the DAM and the site admin by
having both open at the same time.
DAM
Site Admin
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Digital Asset Manager (DAM)
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Digital Asset Manager Topics

• Introduction
• Upload
• Upload a replacement asset
• Open, activate and delete

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Introduction

• The DAM provides integrated asset
• Storage
• Sharing
• Distribution
• Management
• Access

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Upload

• Assets can be uploaded one by one or in a group.
• Ensure names adhere to the asset naming
  conventions.
• Asset can be moved or renamed after being
  uploaded.
• Assets should be deleted if no longer used.

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Upload

• Only upload images that are less than 1028 pixels
  in dimension (height or width)
• Images should be scaled down to 72 dpi.
• Large files or multiple files should be uploaded
  after business hours (5pm or later).

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Help and Contacts

• Future questions and inquires can be directed to
  the following
• UCIT by phone at [phone] or via email at
  HelpDesk_at_uc.edu
• CQ5 Support via email at cqsupport_at_uc.edu
• CQ5 help web site located at www.uc.edu/cms