Welcome And Thanks for Coming

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Long Range Plan forChurch of the Nativity -
Annual Meeting Presentation
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Agenda

• Introduction of Long Range Planning Committee
• Executive Summary
• Summary of Interviews with Ministry Leaders
• Impediments to Growth
• Ministry Needs
• Facility Needs
• Staffing Needs
• Master Plan
• Financial Needs
• Moving Forward

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Long Range Planning Committee

• Bob Kimball Chair
• Lindsay Shives - Architect
• Fr Len Cowan
• Amy Colglazier
• Pete Macek
• Scott Hildebrand
• Steve Symes
• Sue Roche
• Wayne Deslauriers

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Executive Summary

• Long Range Plan supports our Mission and Vision
• Plan supports removal of impediments to growth
• Refine Ministry Programs to foster growth
• Facility and Staff changes to support Programs
• Long Range Plan has a 3 Phase approach
• Phase I modify facilities and add staff to foster
  growth
• Phase IIA Expand Parish Hall upstairs and
  downstairs
• Phase IIB Build new Preschool
• Phase III Build a new Nave
• Capital fund campaigns for each Phase

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Input of Ministry Leaders Churches
Impediments to Growth

• Classrooms, Parking Lot and Worship space have
  often been over 80 full
• Parish Hall lacks a worship space feel
• Inadequate size and number of Sunday school
  classrooms need more flexible space
• Unsafe parking lot, driveway, and lighting
• Uninviting entry way

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Input of Ministry Leaders ChurchesMinistry
Program Needs

• Spiritual Deepening
• Quiet Days Retreats
• Reach Teach Ministry
• Ministry to Children, Youth Families
• Nativity Preschool (60 children)
• Sunday School
• After School Programs
• Jet/Sr High Programs
• Celebration/Recreation for Community
• Outdoor movies/concerts Coffee house
• Music, drama, dance for community

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Input of Ministry Leaders ChurchesOther
Facility Needs

• Fix safety issues with the Nave
• Offices with sound proofing
• Conference room space
• Jr and Sr High Youth Room
• Space for the Arts
• Space for Prayer and Retreats
• Storage space

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Input of Ministry Leaders ChurchesStaffing
Needs

• Free up Clergy from administrative tasks
• Help reduce current volunteer burnout
• Provide trained leadership to direct growth of
  Children and Family ministry
• Expand successful Jr./Sr. High Program
• Develop more mid-week Family, Children and Youth
  Programs

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PHASE I STRATEGY

• Remove Impediments to Growth related to
• Worship Environment
• Sunday School
• Parking
• Refine Ministry Program to Foster Growth
• Support Ministry Programs
• Facility Changes - Nave, Offices Classrooms
• Staffing

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Removing Obstacles to Growth Phase I WORSHIP

• Goals
• Continue use of Hall
• Create more worshipful space
• Attract more Families
• More welcoming entrance
• Plan
• Upgrade Hall interior
• Relocate the altar
• Shorten length of 930 Service
• Add another Sunday service with Childcare
• Replace Parish Hall Doors
• Upgrade Landscaping

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Removing Obstacles to Growth PHASE I Sunday
School

• Goals
• Create flexible classroom space to better fit
  needs of current programs
• Create additional classrooms/conf rooms upstairs
• Action Plan
• Reconfigure 3 classrooms with dividers
• Consult with Preschool Board for needs
• Restructure existing offices and conference rooms

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REMOVING OBSTACLES TO GROWTHPhase I PARKING

• Goals
• Improve Safety
• Increase number of spaces
• Action Plan
• Fix Parking lot and Driveway (Lake Nativity)
• Add Lighting
• Finalize Agreement with Zeh School to use their
  lot for future growth

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Refining Ministry ProgramsPHASE I UPGRADING THE
NAVE

• Goals
• Preserve longevity and ensure safety of Nave
• Aesthetically improve Worship Space
• Expand reverential use of Nave for Worship,
  Prayer, Quiet Days, Childrens Programs, and
  Retreats
• Action Plan
• New roofing material and stabilize trusses
• New cushioned, wood chairs to replace pews
• Central air conditioning
• New carpet improved lighting
• Fire alarm

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Refining Ministry ProgramsPHASE I More Facility
Changes

• Goals
• Upgrade office space and improve soundproofing
• More intimate space for mid-sized meetings which
  currently have to meet in Hall
• More conference and class room space
• Childcare area for both Services and midweek
  programs
• Action Plan
• Move offices to Modular Space
• Reconfigure office space for meeting and class
  rooms

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Refining Ministry Programs Phase I Staffing

• Goals
• Provide trained leadership to foster growth of
  Children and Family ministry
• Help reduce current volunteer burnout
• Expand successful Jr./Sr. High Program
• Develop more midweek Family, Children and Youth
  Programs
• Action Plan
• Provide Seed Money for
• Youth Pastor - nearly full time
• Children and Family Minister ½ time

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Phase I Cost Breakdown

• PARKING LOT AND DRIVEWAY
  100
• NAVE SUPPORT BY CABLE 90
• NAVE ROOF 30
• NAVE CARPETING, LIGHTING,
• NEW CHAIRS, FIRE ALARM 80
• NAVE AIR CONDITIONING 60
• RECONFIGURE DOWNSTAIRS
• CLASSROOMS 20
• LANDSCAPING
  10
• STAFFING 50
• HALL WORSHIP ENHANCEMENTS
  15
• RENOVATE EXISTING OFFICES
  70
• RENT MODULAR OFFICES 20
• PARISH ENTRY DOORS
  12
• ARCHITECT AND ENGINEERING 30
• CAMPAIGN FEES 38
• CONTINGENCY 25
• 
  ______

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650,000
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Parishioner Concerns Regarding Long Range Plan

• The following are questions or concerns given to
  Long Range Planning Committee members by
  parishioners regarding the Long Range Plan.
• 1. Will the Town require the modular offices to
  have bathrooms?
• This will be determined through discussions with
  the building inspector. It is hoped that the
  Town will recognize that the church building and
  restrooms will be very near and convenient to the
  modular offices. This may be related to the
  question as to whether the modular offices will
  need to be attached to the church building in
  some fashion.
• 2. Is the water runoff drain to the wetlands
  area grandfathered?
• Adding additional water drainage from the
  driveway and parking lot will have to be done in
  accordance with existing regulations. An
  engineer will need to be consulted to determine
  whether a separate drainage system will be made
  or whether it is possible to connect into the
  existing system.
• 3. Would the modular offices be better located
  toward the Howard Street side of the narthex?
• This is an interesting idea. The aesthetics
  may be improved by moving the
• modular offices away from the busy parking area
  to the street side of the narthex. A
  recommendation will be obtained from the
  architect.

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Parishioner Concerns Regarding Long Range Plan
(continued)

• 4. What will the plan cost in terms of an
  increase in the operating budget?
• Phase I of the plan provides for funding of the
  renovation work to the parish facilities, but
  there should be no increase in upkeep. An
  area which will involve additional operating
  budget expense will be staffing for the half time
  children and family minister and the increase in
  the hours of the youth pastor. 50,000 of seed
  money is part of the Plan and will provide for
  the initial increased cost with funding by the
  operating budget after the start up. Phases II
  and III will involve increased facilities and a
  resulting increase in maintenance costs.
• 5. Will there be portions of the plan in which
  parishioners can provide their own labor?
• There will be opportunities for
  parishioners to do work. The labor of
  parishioners
• will not be nearly as significant as the work
  done on the parish hall as most of the
  construction will be done by contractors. The
  Building Committee will coordinate volunteer
  labor.
• 6. Why dont we go directly to Phase III, the
  construction of a new large nave?
• The Long Range Planning Committee would very
  much like to go directly to a
• large nave, but funding is a problem and we have
  therefore developed a three phase approach. The
  cost of the new nave by itself is 3,800,000.
  To raise those funds would not be possible under
  the ratios of operating budget to capital
  campaign we have reviewed. We expect to raise
  650,000 for the Phase I campaign at about two
  times our operating budget. If we were to move
  directly to Phase III, that would leave
  3,150,000 to be funded through loans. It is not
  likely that loans of that size could be obtained.
  A loan in that amount at 7.5 interest would
  require loan payments of approximately 25,000
  per month or 300,000 per year to pay the loan.
  The loan payments would about equal our present
  pledge revenue and would leave no funds for our
  ministries or upkeep.

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Parishioner Concerns Regarding Long Range Plan
(continued)

• 7. Do we need both the existing nave and the
  new chapel shown on Phase III of the
• plan?
• With the renovation to be done to the nave in
  Phase I, it is unlikely that the new
• chapel would be needed as shown on the plan for
  Phase III.
• 8. Would it be cost effective to take down the
  existing nave and rebuild rather than
• do renovations to the existing nave?
• To take down the existing nave and rebuild would
  cost something in excess of 400,000 without
  furnishings. Our estimate for the renovation and
  refurbishing is about 260,000.
• 9. We have a concern about removing the pews in
  the nave.
• Removal of the pews is part of the overall plan
  to upgrade the nave. The pews will be replaced
  by attractive, cushioned, wooden chairs.
  Availability will be maintained for the Book of
  Common Prayer and Hymnals under the seats.
  Individual kneelers will be provided. Most of
  the time the chairs in the front half of the nave
  will remain in place. Adjustments will be made
  for weddings or funerals to provide for wider
  aisle access. When prayer groups meet, the
  chairs may be used in a different configuration
  depending upon the needs of the group.

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Parishioner Concerns Regarding Long Range Plan
(continued)

• 10. We would like to see a line item detail of
  Phase I.
• The detail is provided in this Presentation.
• 11. Should utilities be brought to the rear of
  the property prior to the work on the parking lot
  in anticipation of construction of the nursery
  school building in Phase II?
• It well may be advisable to have a trench dug to
  bring utilities to the rear of the property
  before work is done on the parking lot. This
  will depend in part upon whether the area along
  the tree line to the south of the property is
  wide enough to handle utilities without going
  through the parking lot.
• 12. The plan calls for removal of some of the
  fir trees at the beginning of the
• driveway at Howard Street. We have a concern
  about those trees as a memorial.
• The recommendation of the landscaper is to
  remove some of the trees at the beginning of the
  driveway in order to improve the view of the
  church when traveling along Howard Street.
  There is no intention to remove the entire line
  of trees but only a portion near the street.
  The trees have of course grown over time and the
  view of the church has been blocked as a result.

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Parishioner Concerns Regarding Long Range Plan
(continued)

• 13. Is it possible to have a large room with
  special walls and ceiling dedicated to youth
  activities in Phase I of the plan?
• The Committee has considered the request of
  those representing junior and senior high youth
  to have a separate room for games and other
  activities. The Committee has stressed the use
  of space for more than one purpose, but has
  considered a separate Butler building type
  structure to the rear of the property, which
  might serve Nativity youth and the Nativity
  pre-school and be available for other programs,
  The cost however will not allow this to be done
  in Phase I. Phase I will include a remodeling
  of classrooms 3,4 and 5 to take down the
  permanent walls and replace with movable walls to
  create a larger area available for youth and
  others. Phase IIA will involve the addition of
  about 1750 square feet of space as an extension
  of the existing classrooms. There will again be
  retractable walls to offer a sizable open space
  for youth activities.
• 14. Will the 930 service be shortened?
• Visits by the Long Range Planning Committee to
  other successful churches in the area confirmed
  that a little more than an hour is the preferred
  time for Sunday services. This is particularly
  true for congregations with growing numbers of
  children.
• 15. We have a concern about long-range future
  of the Episcopal Church as it may impact the
  plans for Nativity. Many of our parishioners
  have concerns about the Episcopal Church. These
  concerns are being addressed by the rector and
  the vestry on an ongoing basis. Church of the
  Nativity is blessed to be a family based
  congregation with a defined mission. We are
  blessed to seek Gods will in living out that
  mission in the continuing context of worship and
  faith grounded in the Anglican doctrine of the
  Episcopal Church.

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MOVING FORWARD

• Finalize this plan
• Establish a Building Committee
• Establish a Capital Campaign Committee
• Commence Phase I in 2006 with fund-raising
  campaign TBD
• Pray with Faith
• With God, all things are possible.