ETSU Benefits Orientation

1
ETSUBenefits Orientation
Joyce Willocks, Benefits ManagerOffice of Human
Resources
2
Regular Special Enrollment

• Coverage begins on the first day of the month
  after you have been employed one full calendar
  month
• Dependent children between the ages of 19 and 24
  must be claimed on your income tax or be a
  full-time student
• Unmarried dependent children are eligible for
  coverage through the last day of the month of
  their 24th birthday 
• Qualifying Events for Special Enrollment

3
Health Insurance Plans

• Comparison Chart

4
Annual Transfer Period

• October 15 thru November 15 annually
• Transfer health coverage between plans
• Increase life amounts
• Apply for other benefits
• - requires supplemental health form
• - possible denial
• - enroll in dental plans
• Effective Dates for all changes are the following
  January 1.

5
Health Life Package

• Basic Group Term Life and Special Accident
  Insurance
• Employees who participate in the health insurance
  program also receive certain amounts of basic
  term and basic special accident life insurance
  coverage, depending on age and salary. The state
  provides, at no cost to the employee, 20,000 of
  basic term life and 40,000 of basic special
  accident coverage for those employees who elect
  health coverage, earn less than 15,000 annually
  and are under age 65. The amount of coverage
  increases as the employee's salary increases,
  with premiums for coverage above 20,000/40,000
  deducted from the employee's paycheck. The
  maximum amount of coverage is 50,000 for term
  life and 100,000 for accidental death and
  dismemberment. The face amount of coverage
  declines at ages above 65.
• Eligible dependents (spouse and children) are
  covered for 3,000 of basic dependent term life
  coverage. Dependents (spouse and children) are
  eligible for basic special accident insurance,
  with the amounts of coverage based on salary and
  family composition.

6
Life Insurance

• Fort Dearborn Life Insurance Company
• Effective January 1, 2008, employees who are
  eligible but not enrolled in Health coverage will
  be provided with basic term life and basic
  special accident coverage. The benefit amount
  will be 20,000 of basic
• life and 40,000 of basic special accident
  coverage.

7
Optional Special Accident

• This coverage is available on a contributory
  basis for employees and dependents (spouse and
  children) and is in addition to the basic special
  accident death coverage. Coverage is available at
  low group rates no questions asked.

8
Optional Life Insurance

• Optional Universal Life and Term Life
  InsuranceThese programs are available on a
  contributory basis for employees and dependents
  (spouse and children) whether or not they
  participate in health coverage. For
  guaranteed-issue coverage, the employee must
  enroll during the first full month of employment
  with the state. If optional life coverage is not
  elected at that time, the employee may only
  enroll during the annual enrollment transfer
  period by presenting evidence of insurability
  through a health questionnaire.

9
Assurant Dental Plans
10
Flexible Benefit Plans

• Medical Premiums deducted pre-tax
• Dental Premiums deducted pre-tax
• Medical Spending Account
• Dependent Day Care

11
Long Term DisabilityITT Hartford

• Pays income if disabled for any reason, whether
  work or otherwise
• Three different Levels/Options to choose from

12
Long-term Care Insurance

• For individuals unable to take care of themselves
  without the assistance of others due primarily to
  an injury, chronic illness, advanced age, or
  cognitive impairment
• Covers daily activities to maintain independence
  and control of your care
• Spouse, eligible dependent children, parents and
  parents-in-law may apply
• Premiums based on age at enrollment
• Customer Service at 1-866-615-5824
• or http//www.ltc-tn.com/

13
AFLAC

• Cancer Care and Intensive Care
• David Whitaker, Associate807 Hillrise
  BoulevardJohnson City, TN 37601Office Phone
  [phone]Fax [phone]

14
Employer Funded Retirement Options

• Defined Benefit Plan
• Tennessee Consolidated Retirement System
  (TCRS)
• OR
• Defined Contribution Plan
• Optional Retirement Program
• (ORP)

15
Employer Funded Retirement Options

• Tennessee Consolidated Retirement System
• Defined Benefit Plan
• The State of Tennessees retirement plan, in
  which a retired employee receives a specific
  amount based on salary history and years of
  service, and in which the State bears the
  investment risk. There is a five (5) year
  vestment period.

16
Employer Funded Retirement Options

• Optional Retirement Program
• Defined Benefit Plan
• The State of Tennessees retirement plan, in
  which the employer contributes 10 of gross
  salary covered by Social Security, and 11 of
  salary in excess of the Social Security Wage
  Base, into a plan vendor of the employees choice
  and the employee bears the investment risk.
  Vestment is immediate.
• ING/AETNA
• TIAA/CREF
• AIG/VALIC

17
Employer Funded Retirement Options

• Comparison of Retirement Programs

18
Holiday Schedule
Holiday Schedule
Current holiday schedule information may be
obtained at http//www.etsu.edu/humanres/holiday.
htm
19
Annual Leave
Clerical/Support Staff

• 12-month Faculty Administrative
• Accrue 15 hours per month
• Max accumulation of 315 hours

20
Sick Leave

• 12 month faculty and staff accrue 7.5 hours
• (1 day) for each month of actual service
• 9-month faculty accrue 9 days per year
• Summer teaching is prorated for accruals

21
Sick Leave Bank

• Provides emergency sick leave to employees in
  the plan who have exhausted personal sick and
  annual leave
• 15 hour assessment to join
• Maximum of 90 day grants
• No pay back
• Faculty annual enrollment in October
• Non-faculty annual enrollment in June
• Employees are notified individually by memo
  during enrollment period

22
Reporting Absence

• Any employee who is absent from duty for more
  than three (3) consecutive business days without
  notice to the appointing authority or appropriate
  manager concerning the reason for such absence
  without securing permission to be on leave or who
  fails to report for duty or to the immediate
  supervisor or the authority within two (2)
  business days after the expiration of any
  authorized leave of absence, absent unusual
  circumstances causing the employees absence or
  preventing the employees return, is considered
  as having resigned not in good standing. (TBR
  5010000)

23
On-the-job Injury/Illness

• Report to immediate Supervisor and call Human
  Resources at 439-5364.
• A provider from the states directory must be
  used an authorized provider list is available in
  HR and at http//www.etsu.edu/humanres/forms/Worke
  rsDirector.PDF
• Do not use personal insurance card present
  workers compensation card
• Complete OSHA Form 301 - send to Human Resources
• Report to Human Resources as soon as possible to
  complete the Report of Accident or Illness form
  for submission to Claims Management for payment
  of claim.

24
Other Leave Policies

• Leave Policies On-line

25
Longevity

• Full-time or gt 82.1 in FY
• Three years creditable service
• 100 per year (less taxes)
• Continuation subject to State Legislature
• Eligibility state/state agency, TBR/UT system,
  temp or adjunct service precedes full-time or
  regular service, or adjunct with 1600 hrs in FY

26
Employee Funded Optional Retirements

• Deferred Compensation Programs
• 401(k)
• 457
• Supplemental Retirement Annuities
• 403(b)

27
Employee Funded Optional Deferred Compensation
And Supplemental Retirement Options

• 401(k) Plan
• The State of Tennessees deferred compensation
  plan offered to its employees, which allows
  employees to set aside tax-deferred income for
  retirement purposes, of which the State will
  match 20 to 50 contributions. Taking a
  distribution of the funds before age 59 ½ will
  trigger a penalty tax. Participants can defer
  some of their annual income (up to an annual
  limit), and contributions and earnings are
  tax-deferred until withdrawal. Contributions
  made to a 401(K) 403(b) work in combination for
  the annual maximum allowed.

28
Employee Funded Optional Deferred Compensation
And Supplemental Retirement Options

• 457 Plan
• The State of Tennessees deferred compensation
  plan offered to its employees. A 457 plan is
  similar to a 401(k) plan, except there is never
  employer matching contributions and the IRS does
  not consider it a qualified retirement plan.
  Participants can defer some of their annual
  income (up to an annual limit), and contributions
  and earnings are tax-deferred until withdrawal.
  Taking a distribution of the funds before age 59
  ½ will trigger a penalty tax and the amounts
  cannot be transferred into an IRA.

29
Deferred Compensation Programs

• Comparison of 401(k) 457 Plans

30
Employee Funded Optional Retirements

• 403(b) Plan
• A retirement plan similar to a 401(k) plan.
  There are several advantages to 403(b) plans
  contributions lower taxable income, contributions
  and earnings can grow tax-deferred until
  withdrawal at which time the money is taxed as
  ordinary income, and some plans allow loans.
  Participants can defer some of their annual
  income (up to an annual limit). Contributions
  made to a 403(b) 401(k) work in combination for
  the annual maximum allowed.

31
Payroll / Payday

• Last working day of month
• (except Public Safety Physical Plant)
• Paid current
• First check may be prorated
• Payroll deductions check your check
• Direct Deposit of payroll required