Soil and Water Information Management System

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Soil and Water Information Management System

• Tia Rice, Program Administrator
• Seneca SWCD
• Tiffin, Ohio

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Soil and Water Information Management System

• The Soil and Water Information Management System
  (SWIMS) is a component of Linnet's Watershed-The
  System program designed specifically for the
  Ohio Department of Natural Resources (ODNR), the
  Division of Soil and Water Conservation (DSWC),
  and the Ohio Soil and Water Conservation
  Districts (SWCDs).

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Soil and Water Information Management System

• SWIMS is a.
• A web based application

A tracking/reporting system tracks reports
the things SWCDs do individually and statewide
A comprehensive management tool for the SWCD
Board, Administrator and staff. Provides ready
access to information Use the information to
manage your SWCD programs
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Soil and Water Information Management System

• What does SWIMS provide?
• Cooperator (client) information
• Conservation practices installed/applied
  (Agricultural, Forestry, Urban, Wildlife, etc.)
• Services provided (i.e. pond site investigations,
  drainage calls, plan reviews, construction site
  reviews, flood plain reviews, forestry mgmt
  visits, etc.)
• Education outreach activities
• Staff activities and hours spent
• Pollution complaints
• And more..

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Soil and Water Information Management System

• SWIMS various modules can assist in several
  day-to-day business activities
• Recording client information
• Recording Con6 Notes
• Planning projects best management practices
• Applying for funding such as Pollution Abatement
  
• Cost Share funds.

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Soil and Water Information Management System
The Core Modules and the information they provide

• Core Module 1 Clients
• A database containing names, addresses, primary
  interest, etc, of the clients you work with.
• Anyone the SWCD works with can be put in SWIMS as
  a Client
• Use the module to associate Clients with Land
  Water Projects
• Can also use the Client list to produce mailing
  lists and labels.

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Soil and Water Information Management System
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Soil and Water Information Management System
The Core Modules and the information they provide

• Core Module 2 Land Water
• Provides practices installed and/or services
  provided
• Provides practice quantity How many acres, feet
  or instances of practices / services did you
  install or provide.
• Provides the program (EQIP, CREP, etc) associated
  with practice.
• Provides staff and hours worked on the practice
  and/or service.
• Provides the following when mapped in the SWIMS
  GIS
• County Township
• 11 digit watershed State House District
• 14 digit watershed State Senate District
• Municipality U.S. House District

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Soil and Water Information Management System
Program Type, BMP/Service, Qty.
Installed/Delivered
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Soil and Water Information Management System
GIS Map of Completed BMPs/Services
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Soil and Water Information Management System
The Core Modules and the information they provide

• Core Module 3 Initiatives
• Provides SWCDs education, marketing and outreach
  activities
• Workshops, field days, classroom presentations,
  newsletters, SWCD sales, newspaper articles, etc.
• Who and how many attended
• How many were sold
• How many presentations given and to whom, etc.
• Provides the program (SWCD Program, EQIP, CREP,
  etc) associated with the initiative.
• Provides staff and hours worked on the practice
  and/or service.

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Soil and Water Information Management System
Initiatives and Results
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Soil and Water Information Management System
The Core Modules and the information they provide

• Core Module 4 Timesheets
• Tracks hours worked by each staff person by
  activity
• Records what program (SWCD, EQIP, CREP, WLEB,
  etc) the activities are associated with.
• Provides Individual and All Staff hourly
  summaries for hours worked for any given time
  period.

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Soil and Water Information Management System
SWCD staff hours spent on EQIP program
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Soil and Water Information Management System
OTHER MODULES WITHIN SWIMS
Planner - This module enables users to set up the
overall management framework for their
conservation programs. It is used to define
goals, objectives, state/regional/local plans,
issues, managed locations and watershed health
factors that will be monitored.
Fund Manager - Fund Manager allows the DSWC to
create and track funds that can be distributed to
the SWCDs. It also allows SWCDs and other users
to set up and track their own local funds, which
can come from multiple funding sources. Fund
Manager provides a place for funding agency
(source agency) information to be stored and
allows individual transactions against the fund
to be tracked.
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Soil and Water Information Management System
OTHER MODULES WITHIN SWIMS
Grant Manager - Grant Manager encapsulates all
aspects of the Grant Application process. It
allows the DSWC to issue Requests for Proposals
(RFPs), such as Pollution Abatement Cost Share or
State Match, and allows SWCDs to respond.
Finally, it allows the DSWC to adjudicate the
grant applications, approving or rejecting
applications as necessary.
Pollution Complaints - The Pollution Complaints
module allows you to record and manage any
pollution complaints that are brought forth. It
allows you to record the information that is
contained in the Pollution Investigation Report
(PIR) and its supplemental information pages.
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Soil and Water Information Management System
OTHER MODULES WITHIN SWIMS
Reporting - Reporting allows you to generate
reports from information collected in the SWIMS
application. It provides a number of predefined
reports that can be run against the database.
Query Builder provides the ability to custom
design queries. Has Thematic Mapping
capabilities.
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Soil and Water Information Management System
Using SWIMS to effectively manage your District

• Pull information from the Query Builder module
  and then answer these questions for example
• What projects / programs are we spending our
  time?
• Are we working on or accomplishing the things we
  planned? (i.e. Annual Plan of Work, Long Range
  Plan, etc?)
• Are there things we need to change? (i.e. spend
  less or more time on?)
• Do we need to re-assign staff and duties,
  retrain, or even hire a new employee? If hiring,
  what skills / training will they need?
• Are we providing adequate coverage of the county?
  Is too much time being spent in one area?
• Are spending too much or not enough time on any
  one program?

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Soil and Water Information Management System
How Seneca SWCD utilizes SWIMS?
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How Seneca SWCD utilizes SWIMS?
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