Presenters Contact Information

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(No Transcript)
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Presenters Contact Information
Terry Flynn State Surplus Personal
Property Office of General Services Terry.Flynn_at_
ogs.state.ny.us [phone]
OGS Website www.ogs.state.ny.us
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Bureau of Federal Property Assistance About
Federal Surplus Property
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What is Federal Surplus Property?

• Federal surplus property is federally
  purchased
• property, other than real estate, which is no
  longer
• useful to any federal agency. This property
  is
• declared surplus and is available for
  donation to
• eligible organizations. A service charge is
  applied to
• each item of property provided to a donee.
• The Federal Property and Service
  Administration
• Act of 1949, authorized the donation of
  federal
• surplus personal property.
• The distribution of surplus property within
  New York
• State is administered by the OGS Bureau of
• Federal Property Assistance.

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Who is Eligible to Participate?

• A government entity or public agency
  established
• pursuant to State Law.
• Indian Tribes.
• Non-profit tax exempt health or educational
• organizations including hospitals, clinics,
  schools,
• public or non-profit agencies licensed by the
  State
• Education or Health Department funded under
  the
• Older Americans Act of 1965, under Title IV
  or Title
• XX of the Social Security Act or under the
• Economic Opportunity Act of 1964.

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Who is Eligible to Participate?

• Educational radio and television stations,
• museums, and public libraries chartered,
  licensed,
• approved and/or accredited by the State or
  other
• appropriate authority PROVIDED THAT the
  entity
• has
• tax-exempt status under Section 501 of the
• Federal Internal Revenue Code of 1954
• the program serves and benefits a substantive
• segment of the public and
• full time status, year round, with salaried
• employees.

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What Are the Benefits?

• Saving taxpayer dollars by extending the
• useful life of federal surplus personal
• property.
• Reduction of program costs through the
• use of surplus property.
• Property valued at more than
• 14,000,000 is distributed through this
• program annually.

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What is Available?

• OGS Federal Surplus Agents tour federal sites
  and
• identify items available for acquisition that
  may be
• of use to registered donees. Items
  identified by
• OGS Federal Surplus Agents as potential
• candidates for donation are listed on the OGS
  federal website.
• If you are interested in obtaining a
  particular item,
• please complete the on-line request form.
  You can
• also view sample listing of items previously
• acquired on our website.

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What is Available?

• To visit our web page, please use the following
  web address
• http//www.ogs.state.ny.us/
• supportServices/fedSurplus/
• aboutfederal.html

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Compliance

• Federal law specifies terms and
• conditions applying to the
• receipt and use of
• surplus property.

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Some of the General Requirements Are

• Items must be acquired for organizational
• purposes. ITEMS MAY NOT BE ACQUIRED FOR
• PERSONAL USE.
• Items must be placed in use within 12 months
  of
• receipt and used for a period of 12 months
• thereafter (vehicles 18 months, vessels
  greater
• than 50 feet 5 years, aircraft 5 years).
  Items
• not being utilized by an organization in
  accordance
• with this requirement must be reported back
  to the
• New York State Federal Program for transfer
  or
• other disposition.

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Some of the General Requirements Are

• During the restricted period of use, the
  organization
• may not sell, trade, lease, lend, bail,
  encumber, or
• otherwise dispose of such items without the
  prior
• written approval of the General Services
• Administration (GSA) through the NYS Federal
• Program.
• Cannibalization or secondary use of an item
  for
• purposes other than its original, intended
  use may
• be approved at the time it is first acquired
  or
• subsequently by an organization submitting an
• acceptable written request and justification.
  

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New York Donations

• This waste baler is a local
• governments dream come true.

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New York Donations

• The baler is a 1997 Sierra, originally valued
  at
• 467,924 by the federal government and
  produces
• metal bales 18x18 up to 5 long, weighing
  up to
• 800 pounds.
• The New York county that received the baler
  stated
• that, this high tech piece will increase the
• efficiency and give the county an edge in
  marketing
• and sorting bulk metals.
• By processing the bulky metals, the county
  expects
• to more than double its
• sales revenue for baled
• products.

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New York Donations
The Hannawa Falls Fire Department fulfilled its
wish of a Zodiac to replace their 1945 Army
surplus GMC Duyck to perform water rescue
services along the St. Lawrence Seaway, the
wilderness lakes, and the rapid-flowing rivers
and streams within their jurisdiction.
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New York Donations
The new acquisition has greatly enhanced the dive
teams training and has provided them with the
equipment they need to perform their life-saving
mission.
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New York Donations

• Green Island Fire Department
• The irony of the GIFD logo the logo for both
  the Governors Island Fire Department and the
  Green Island Fire Department
• is not lost on firefighters
• who use the Duplex/
• Thibeault ladder
• truck acquired from
• the U.S. Coast Guard
• through New York
• State Federal
• Surplus Property.

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New York Donations
The firefighters have even installed a placard on
the front bumper of their new truck that reads,
From Governors Island to Green Island, to
honor federal firefighters from Governors
Island who donated the equipment to the fire
department of Green Island.
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New York Donations
This truck had an original acquisition cost
of 285,000. The service charge was only 4,000,
with approximately another 20,000 in repairs and
equipment, including modifications to the
station house doors so that the truck would
fit inside the firehouse.
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New York Donations
One item that required no modification, of
course, was the logo. The Green Island Fire
Department estimates savings at over 100,000,
based on the purchase of a comparable truck from
a commercial dealer.
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Previous Items Received by Our Customers Through
Our Program
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Previous Items Received by Our Customers Through
Our Program
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Previous Items Received by Our Customers Through
Our Program
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Previous Items Received by Our Customers Through
Our Program
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Previous Items Received by Our Customers Through
Our Program
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Previous Items Received by Our Customers Through
Our Program
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Previous Items Received by Our Customers Through
Our Program
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Previous Items Received by Our Customers Through
Our Program
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Previous Items Received by Our Customers Through
Our Program
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Previous Items Received by Our Customers Through
Our Program
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Previous Items Received by Our Customers Through
Our Program
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Previous Items Received by Our Customers Through
Our Program
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Previous Items Received by Our Customers Through
Our Program
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Bureau of Surplus Personal Property About
Surplus Personal Property
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Bureau of Surplus Personal Property
The Bureau of Surplus Personal Property is
responsible for the proper disposal of all
appropriate surplus personal property for all
State departments and agencies, at more than
1,500 locations statewide. The program,
operating with a staff of 8 is located at the
Gov. W. Averell Harriman State Office Building
Campus in Albany. Operating authority is
identified as Section 178 of the State Finance
Law, with enforcement of the law by periodic
audit of state agencies by the NYS Office of the
State Comptroller.
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Bureau of Surplus Personal Property

• The major functions of the Bureau of Surplus
  Personal Property are identified as follows
• Transfer Process
• Recycle usable assets between and among agencies.
• Public Auction Sales
• Dispose of cars, trucks and highway maintenance
  equipment to the public through competitive
  bidding to obtain maximum revenue return.

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Bureau of Surplus Personal Property
E-bay Sales Dispose of all commodities and, on a
limited basis, vehicles and highway maintenance
equipment, to the public via competitive bidding
to obtain maximum revenue return. Warehouse
Options Provide a central facility for the
storage of and/or acquisition of surplus office
furnishings by/to State agencies.
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Definition

• Any item owned by the State which is not
• classified as real estate and is no longer
• considered useful to the State.
• The Office of General Services
• administers the disposal of this State
• owned property.
• This property is referred to as surplus
• personal property.

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Availability

• Property declared surplus is offered for sale
  as it
• becomes available.
• State agencies have first priority for the
  reuse of
• surplus property before its made available
  to the
• general public.
• Various State agencies received 7,374 items
  (e.g.,
• desks, chairs, file cabinets, etc.) last
  calendar year
• through transfer at a cost avoidance to the
  State of
• more than 1,000,000.
• Various State agencies also received 193
  vehicles
• last calendar year through transfer at a cost
• avoidance to the State of more than
  1,000,000.

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Sale of Property

• Items are offered at a Vehicle and Highway
• Equipment Auction or through an E-bay
  Auction.
• We conducted 56 vehicle auctions in 2006
  resulting
• in revenue of over 4.5 million dollars.
  There were
• 2,932 state vehicles and over 2,000
  miscellaneous
• highway equipment items sold at public
  auction.
• We also conducted over 2,000 E-bay sales in
  2006
• resulting in revenue of over 880,000.
  Examples of
• items sold on E-bay include ski lifts,
  silos,
• sailboats, airplanes and a lumber mill.

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Advertising

• Vehicle auction dates, times and locations are
  
• advertised prior to sale through this
  website
• https//www3.ogs.state.ny.us/surpluspublic/
• auction/default.asp
• Approximately 2 to 3 weeks prior to each
  auction, a
• list of vehicles and items to be sold are
  also
• published on this website.
• Vehicle auctions are also advertised in a
  local
• newspaper in relation to the auction
  location.

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Condition of Property
Property is sold as is, where is.
Prospective buyers are responsible for
determining the condition of the property prior
to purchase and are encouraged to inspect all
items before bidding.
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Property Pick-Up

• The removal of purchased property is the
• responsibility of the purchaser.
• Property cannot be removed unless full payment
• has been made.
• Property must be removed within the prescribed
• time limits. Typically, 4 State business
  days are
• allowed for vehicles/highway equipment and 10
• business days after receipt of property
  release for
• E-bay items.

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Award
The State reserves the right to reject any bid
which, in its opinion, does not represent a fair
price and further to reject any bidder which it
considers unable to meet the terms of sale.
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Payment

• Vehicle and Highway Equipment Auctions
• Full payment must be made in cash, certified
• funds or a good check (with prior approval
• from the auctioneer) only.
• Checks should be made payable to the New York
  State Office of General Services
• (NYS OGS).
• Public/State agencies are allowed to use
• vouchers with prior approval.

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Payment

• E-bay Auctions
• Payment can be made by money order, bank/
• cashier check, MasterCard, Visa, American
• Express or Discover Card.
• Paypal is not accepted.
• Checks should be made payable to NYS OGS.
• To visit our web page, please use the following
  web address
• http//www.ogs.state.ny.us/supportServices/
• stateSurplus/purchprop.html

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New York State Vehicle and Highway Equipment
Spring and Early Summer Auction Schedule
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Disposing of and Obtaining Surplus State
Personal Property
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Forms Used
CS-201, Report of Surplus Personal
Property Before agencies forward their surplus
items to the OGS Surplus Property Program, we
expect those items with memory such as computers,
servers and other items to be wiped clean of all
data. OGS has revised the form that the source
agency submits when turning over their surplus
items. It now includes an Information Security
Certification statement that an agency official
must sign. This will assure us that the
sanitizing has occurred before OGS accepts
responsibility for surplus items. We have also
implemented a random checking process.
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Forms Used
CS-201.1, Report of Surplus Motor Vehicles and
Motorized Equipment This form must be filled
out for each vehicle surplussed and submitted
with the original, unsigned title to State
Surplus Personal Property (457-6335). Also,
see the guide for completion of a CS201.1.
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Procedure to Declare Surplus and Dispose of State
Surplus Personal Property (Except Vehicles)
Agency determines that is has no further
need for the property, prepares a CS201 and if
the property is in good condition, indicates such
on the CS201 and sends the form to State Surplus
Property. If the property is not in good
condition (poor or unusable, and having little or
no value and no potential re-use by another
agency) the agency may dispose of those items by
issuing their own local disposition authorization
(LDA).
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Procedure to Declare Surplus and Dispose of State
Surplus Personal Property (Except Vehicles)
Agencies and departments that administer
local dispositions are responsible for ensuring
timely and effective disposal, receipt and
appropriate deposit of any revenue derived,
including sales tax. Additionally, agencies have
responsibility for maintaining complete, accurate
and auditable records related to their disposal
of surplus personal property. LDAs completed by
State agencies are subject to audit by the NYS
Office of the State Comptroller.
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State Surplus Property Availability Notice and
Transfer Request Application Logon Screen

• We offer surplus property to other State
  agencies
• through the Intranet before it is sold to the
  public.
• State agencies can also declare their items
  surplus
• on-line and request items for transfer that
  are listed
• on the Intranet.
• To be able to view the Intranet, a
  registration form to request a Username and
  Password needs to be
• completed.

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Report of Surplus Personal Property CS-201 Thi
s form is available at http//www.ogs.state.ny.us
/ supportServices/stateSurplus/ defaultState.html
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Report of Surplus Motor Vehicles and Motorized
Equipment This form is available
at http//www.ogs.state.ny.us/ supportServices/st
ateSurplus/ defaultState.html
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Guide for Completion of CS201.1 - Report of
Surplus Motor Vehicles and Motorized Equipment
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Questions and Answers
?
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Presenters Contact Information
Terry Flynn State Surplus Personal
Property Office of General Services Terry.Flynn_at_
ogs.state.ny.us [phone]
OGS Website www.ogs.state.ny.us