Fortuna Gemini Recruitment Software

1
Fortuna Gemini Recruitment Software

• This presentation is designed to give you an
  overview of how Fortuna Gemini can provide your
  recruitment agency with a simple, highly
  effective system for managing your temporary
  vacancies.
• Gemini uses just one screen to manage all
  vacancies in an intuitive,
• graphically based environment. Most work is done
  using the mouse, through simple drag and drop
  operations with very little reliance on inputting
  data.
• Please dont hesitate to call or contact us via
  our website if you would like more details, a
  quote or would like to arrange a complimentary
  online demonstration.

2
Managing your Data

• Gemini is divided into four manageable sections
  so that all your tasks can be performed from one
  screen. Each section, apart from the information
  panel, can easily be resized by simply dragging
  the bottom of the section up or down.
• All details regarding your Clients, Candidates
  and Vacancies are available in the first two
  panels providing you with all the information you
  require at the click of a mouse, a third section
  is available for all diary entries and the final
  section shows information contained within the
  grid.

Resize the sections just by dragging
Clients
Candidates
Diary
Information panel
3
View

• As Fortuna Gemini is intended for any company who
  deals with temporary placements it has been
  designed to run seamlessly with Fortuna 2000 (for
  smaller agencies) and Fortuna Enterprise (for
  larger organisations). For this purpose the user
  can access either application via the right click
  / View option.

4
Filters

• Pop out filters allow the user to sort through
  and define criteria to your exact requirements.
  You can quickly filter through all data stored on
  your system. Criteria can be searched
  individually or by including a range of criteria
  selections. Simply by pressing the refresh
  buttons all your selected criteria is brought up
  on the Gemini screen to view.
• These filters can be accessed by double clicking
  to the left of the form or clicking the toggles
  at the top of the Fortuna Gemini screen or from
  the main menu bar.

Use the toggles at the top of the form or double
click to the right to activate filters.
5
Searching

• Further searching options are available by right
  clicking on Client or Vacancy to enable the user
  to search for candidates by availability,
  qualifiers or a combined search of both criteria.

6
Expanding Lists

• Double clicking on a Client, Vacancy or Candidate
  which has a plus sign next to it, expands the
  grid to access further information such as all
  related vacancies or filled posts. Simply double
  click again to close.

Double click here to expand Candidate details
Double click here to expand Client details
Double click here to expand vacancy details
7
Additional Details

• By pointing or hovering the mouse over any of the
  text/boxes within the sections, all key
  information will be displayed in the information
  panel at the bottom of the screen.
• This key information can be organised to show the
  user all the details that are required and can be
  altered to include more or less information
  together with the font and font size through the
  File/Options panel on the tool bar.

8
Vacancies and Clients
A similar menu is available for Vacancies and
Clients, simply click on your selected item and a
list will appear. A useful function here is the
View tab, by clicking on this you are instantly
taken into the Fortuna 2000 database, accessing
the data for your selected subject.
Further options available
9
Viewing Candidates

• You can choose to view all previous candidates
  who have worked for a given client by right
  clicking on your selected client. Additional
  information regarding the client can also be
  stored here such as details regarding the Company.

Right click here
10
Placing a Candidate

• To place a candidate simply drag the candidate
  onto a vacant shift and drop them in.
• The candidate name will be displayed and the
  shift will be shown as filled. By right clicking
  on the shift you will then have further options
  to fill right, to fill all vacant shifts for that
  period, confirm the booking or view/alter the
  shift times.

Drag and Drop
11
Skill Searches

• The skill search function is available for
  filtering through your data for the skills
  relevant to the position and for Candidates
  registered as holding those skills.

Filtered for one vacancy only
Skills needed for the position
Candidates registered as holding the skills
required.
Filtered Candidates and availability
12
Candidate Availability

• Simply double click on the selected candidate to
  view an availability row. To include details of a
  candidates unavailability double click on the
  date box relating to your candidates
  unavailability and a text field appears where you
  can add any relevant details such as if your
  candidate is on holiday.

Double clicking again invokes a comment box.
Once entered all comments will be shown within
the information bar at the bottom of the screen.
Double click to open the availability line
13
Billing

• Fees for both Client and Candidate can be set up,
  viewed and updated.

Right click from Vacancy or Candidate
14
Candidate Comments
Notes can be added to clients, vacancies and
candidates by right clicking and selecting the
Notes option. Once a note has been entered the
client, candidate or vacancy will be highlighted
in red to alert the user of an attached note.
Right click to view comments made by candidates
15
Adding a Vacancy

• To add a vacancy simply click the Add Vacancy
  toggle on the toolbar. The Add Vacancy form
  includes a time table for selecting the required
  dates and times for the vacancy. This information
  can be adjusted by the user and is immediately
  recorded by Fortuna Gemini.

16
Amending a Time Slot

• By hovering over any time slot a note of the
  timing of that particular shift can be viewed in
  the bottom information panel. By using a right
  mouse click within the actual shift, you have the
  option to change the time of that shift as
  required. This information is immediately
  recorded by Fortuna Gemini.

Right clicking on any time slot and choosing
shift times allows alterations to the timings to
be made
Hovering over any time slot shows the shift time
in the information panel
17
Edit Vacancies

• Vacancies can be edited as required by right
  clicking from the Vacancy details and selecting
  the edit Vacancy option. Vacancies can also be
  deleted by selecting the Delete option.

Right click
18
Archiving a Vacancy

• Once a vacancy has been completed, it can be
  archived to keep your data up to date. All
  vacancies whose end date is prior to today are
  shown. Simply select the vacancy and click
  Archive.

19
Diary

• The diary facility enables the user to add, edit
  and view diary entries made. A filter has been
  included so that criteria can be defined as
  required. Entries can be added, sorted
  alphabetically or numerically edited very easily
  by clicking on one of the Edit buttons.
  Candidate, Client, Vacancy and Contact details
  can all be entered by double clicking in the
  chosen field.

20
Customising
Colours, fonts and details available to view can
be customised from the File/Options button at the
top left of the screen.
Details for Candidates, Vacancies and Clients
required to be seen in the information panel
21
Complaints

• All complaints made can be recorded and monitored
  via the Complaints option within Gemini.

22
Help!

• Simply go to the Help menu in Gemini for full
  instructions on how to use all available features.

23
Overview of Main Features

• Designed to run seamlessly between Fortuna 2000
  and Fortuna Enterprise to provide a complete
  recruitment suite for agencies dealing with
  temporary vacancies.
• Managing Data is made simple as everything is
  done from one screen with simple drop and drag
  controls.
• Numerous filters have been included to make
  searching and defining criteria as quick and as
  effective as possible.
• Searching can be based on previous candidates who
  have worked for a particular client, qualifiers,
  availability or skills.
• Placing candidates is done by a simple drag and
  drop action.
• By hovering over any part of the grid, more
  information is displayed in the information
  panel, giving relevant details pertaining to the
  Client/Vacancy/Candidate/Shift etc.
• Billing details, comments and notes can be
  viewed, entered and updated.
• Vacancies can be added, edited and archived.
• Diary entries can be viewed, added and edited.
• Gemini can be customised to suit the user.
• Comprehensive electronic manual provided.

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Additional Information

• We hope this overview of Fortuna Gemini has been
  useful.
• Please do not hesitate to contact us should you
  require more information, a quotation or need a
  discussion of how the software can meet your
  needs.

• Periodic upgrades are made throughout the
  year.
• We provide full training on this software.
• Telephone support is available during normal
  office hours.
• System RequirementsPentium Microprocessor or
  above, 64MB RAM, 4GB Hard Disk, 56K
  Facsimile/Data ModemPC Anywhere Host Remote
  software.