Learning Objectives

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Learning Objectives

• What is COOP
• Define the COOP Planning Process
• Benefits of COOP Planning
• COOP and Pandemic Influenza (Threat)

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What is COOP?

• Continuity of Operations/COOP
• COOP ensures the minimum essential functions
  during a wide range of potential emergencies
• COOP is different from your emergency plan
• COOP is good business

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Possible Causes for COOP Activation

• Building Fire
• Flood
• IT Malfunction
• Disgruntled Employee
• Severe Weather
• Pandemic Influenza
• Other Reasons

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Considerations

• Can you perform the mission without your
  building?
• What impact would your inability to continue
  operations have on the organization staff and
  constituents

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Objectives of COOP

• Ensure performance of essential functions
• Reduce loss of life, minimize damage and losses
• Ensure succession of key leaders
• Reduce or mitigate disruptions to operations
• Ensure alternate locations available to assume
  operational status

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Objectives of COOP

• Protect vital records and ensure survivability of
  critical equipment and assets
• Achieve timely response and recovery
• Develop and execute a training and exercise
  program for validation

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COOP Plans must

• Be realistic and doable
• Utilize an all-hazards approach
• Be capable of implementation anytime
• Provide operational capability of essential
  functions within 12 hours after activation

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COOP Plans must

• Include training and exercises
• Take advantage of existing infrastructures and
  consider other options to include
• Telecommuting (home or other locations)
• Sharing facilities
• Be capable of sustaining operations for 30 days
  (longer in case of pandemic influenza)

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Elements of a Viable COOP Plan

• Determine Essential Functions
• Establish operating procedures
• Delegation of Authority
• Order of Succession
• Identify and determine Alternate Facilities
• Interoperable Communications
• Protect records and databases

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Elements of a Viable COOP Plan

• Logistics and Administration (procurement and
  resource acquisition)
• Personnel issues
• Security
• Tests, Training, and Exercises
• Program Management
• Redundancy
• Reconstitution

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Impacts of a COOP Event

• On an Organization
• Normal lines of direction and control will be
  disrupted
• Normal operations will be disrupted for a limited
  time or until reconstitution is complete
• Normal security arrangements will be disrupted
• Normal communications links and methods will be
  disrupted

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Impacts of a COOP Event

• On you and your family
• Period of uncertainty about what is happening,
  how bad it is, and what you should do to protect
  yourself and your loved ones
• You may feel unsure of your job security
• Concern over financial well-being

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Family Support Plan

• Key Components
• Personnel accountability procedures
• Information dissemination plan (including call-in
  number for employees)
• Assistance in developing family emergency plans
• Information about services at or near the
  alternate site

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Developing a Family Emergency Plan

• At a minimum, the family emergency plan should
  include
• Contact and communication information
• An immediate emergency checklist that includes
  medical, financial, and legal information.
• Essentials for at least 72 hours.

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Requirements

• Designate a COOP Planning Coordinator
• Develop, approve, and maintain COOP plan which
  includes decision process for determining when to
  activate plan
• Perform threat assessment
• Build a team to include senior management, a COOP
  Program Manager, COOP Planners, Emergency
  Relocation Personnel, and staff-at-large

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Pandemic Influenza Considerations

• Prior warning not a given
• Sustainable for 180 days
• Leadership, confidence in Government of paramount
  importance
• Security of supplies and supply routes (food,
  medicines, vaccines, medical supplies, and
  essentials)

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Pandemic Influenza Considerations

• Plan for a minimum of 30 absentee rate
• Recognize substantial public and mental health
  considerations

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Considerations

• Leadership
• Having a plan
• Leaders must be involved
• Communicate the plan

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Leadership is the key component -Leaders must
lead -Leaders must make decisions-Leaders makes
things possible!-Leaders provide hope
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Thank-You
Indianapolis Marion County Emergency Management
Division 47 South State Ave Indianapolis, IN
46201 [phone] www.indygov.org/ema