UNDP- Global Fund Partnership Central Asia Regional Meeting

1
UNDP- Global Fund PartnershipCentral Asia
Regional Meeting

• Bishkek, Kyrgyzstan
• November 14-16, 2006

2

• Overview of the Partnership
• UNDPs role in capacity building corporate and
  within the partnership
• Country examples (Kyrgyzstan Uzbekistan)

3
Core Activities of UNDP in the HIV/AIDS field
4
UNDP-Global Fund Partnership

• Began in late 2002 with the signing of Principal
  Recipient (PR) agreement in Haiti.
• In December 2003, UNDP and the Global Fund signed
  a corporate agreement in the form of Letters of
  Exchange. This agreement outlined 2 key roles for
  UNDP
• Capacity building support to PRs and other local
  implementing partners (Sub Recipients)
• Principal Recipient in exceptional circumstances
  in countries with weak national capacities or in
  donor constrained countries. In donor-constrained
  countries, it is expected that UNDP will remain
  PR for the life of the Global Fund grants (e.g.
  Myanmar, Zimbabwe, Togo, Iran, Cuba, Sudan,
  Belarus etc.)

5
UNDP is currently Principal Recipient in 26
countries managing 65 active grants (18.3 of GF
resources) totalling approximately US 576
million for Phase 1 as well as Phase II renewal
grants to date.
6
(No Transcript)
7
UNDP Support Structure for the Partnership

• The Executive Team comprised of Deputy Directors
  of the regional, management and policy bureaus,
  set up a Steering Committee to oversee the Global
  Fund partnership. The Associate Administrator
  serves as the Chair of the Steering Committee.
• UNDP-HQ coordinates the overall partnership with
  seven staff to provide support to implementation
  of Global Fund grants
• Direct Country Support and Capacity development
  Support for non PR countries
• Investment in adapting Atlas financial system
  specific to Global Fund performance-based funding
  requirements for enhanced monitoring
• Provision of training on overall grant
  management, PSM, and Atlas
• Global Fund Tool Kit for UNDP Country Offices
  Operational Manual, templates, License Trademark
  agreement and standard amendment for Phase II
  grant agreements negotiated
• Global Fund Knowledge Network and Portal
  Workspace, GFATM bulletin Bi-monthly news update
• Participation in the Global Implementation
  Support Team (GIST).

8
Added value

• 166 COs, KM network, in-house and outsourced
• 1.35 billion procurement and 5.3 billion
  admin. in 2005 specialized expertise

• Operational control mechanisms (legal,
  procurement,
• Audit etc.)
• Robust real-time information and management
  systems (ATLAS remote access-, donor reporting,
  etc)

Efficiency accountability

• Credibility, transparency and timely payments
• Strategic sourcing / access to broad CS
  community
• Vendors / Rosters

Increased civil society participation

• NEX / Alliances / facilitate national ownership
  and participation of key stakeholders
• Advocacy role / linkage with national priorities
• Facilitate donor coordination / support

Neutral and trusted

• Economies of scale
• Increased competition / LTAs
• Fast-track implementation

Savings
9
Targeted UNDP support to PR in CIS
Capacity Development

• Training
• Technical Assistance
• Exchange of Experiences

• Facilitation of Dialogue and Consensus Building
• Support to National Policies, Strategies and
  Programme Formulation
• c) Support to national ownership, coordination
  and monitoring mechanisms

• Support to Project Planning
• Procurement management
• Contracts Administration
• Fund Administration and financial management

Uzbekistan Kyrgyzstan
Armenia
10
Capacity Development Role when UNDP is not
Principal Recipient

• In countries where UNDP is not PR, (e.g. Armenia,
  Cambodia, Kyrgyzstan, Nepal, Mali, Kenya, and
  Uzbekistan), UNDP may provide capacity
  development services to Country Coordination
  Mechanisms (CCM), PRs and SRs such as
• project planning
• sub-grant and contract management
• finance administration
• procurement and supply chain management
• Monitoring Evaluation
• CCM strengthening (e.g. UNDP support to the CMCC
  in Kyrgyzstan)

11
UNDP- Kyrgyzstan

• Implementation Preparation
• August 1, 2003 - Global Fund and Government
  signed Grant Agreement
• December 2003 Letter of Agreement signed
  between the Kyrgyz Government and UNDP
• The Letter of Agreement and a Project document
  between the Government, the National AIDS Center
  and UNDP describes the conditions for cooperation
  
• Expected outcome enable the Principal Recipient
  to meet conditions and deadlines set by the
  Global Fund for proper programme implementation
  and to ensure fund disbursement.
• Total Funding (5 years) 17,073,306 (Phase 1
  4,958,038 Phase 2 12,115,268)
• Disbursed to date 6,056,309.98

12
UNDP- Kyrgyzstan

• Terms of Agreement
• The PR has overall responsibility for management
  and implementation as well as achievements of
  results
• UNDP CO manages all funds of the PR and disburses
  the funds at the request of the PR
• When providing support, UNDP to ensure that the
  capacity of the PR is strengthened
• Scope of Support Services Provided
• The support services agreed with the PR include
  general HR support, limited financial services
  (e.g. budget planning and reporting payments),
  etc.
• Examples of support
• - Specific training for PR staff on
  financial and procurement management
• - Development of Monitoring and Evaluation Plan
• - Development of Procurement and Supply Chain
  Management Plan

13
UNDP- Uzbekistan

• Implementation Preparation
• The Republican AIDS Centre as the Principal
  Recipient (PR)
• Letter of agreement was signed between the UNDP
  and PR in September 2004 for one year, and was
  extended to November 2006
• The agreement outlines support to be provided by
  UNDP in implementation of the Project. UNDP rules
  and regulations are applied in all areas
• 28 Tripartite MOUs were signed between the
  Republican AIDS Centre, UNDP and NGOs

14
UNDP- Uzbekistan

• Country Context
• Challenging political and legal environment
• Difficulties for NGOs to hold foreign currency
• Tax implications (high taxes)
• Scope of Support Services Provided
• Services include HR support and contracts
  administration, financial management procurement
  services etc.
• Examples of support
• HR support contracts administration (gt1,000
  SSAs issued/year gt300 persons engaged with SSA
  contract modality 13 full recruitment processes
  conducted in 2006)
• Financial management (gt600 request for payments,
  travel authorizations, salary and voucher
  payments/year gt3,000 bank payment orders, gt3,000
  cash payments through UNDP cash office)

15
UNDP- Global Fund PartnershipMaking the money
work

• Conclusion
• UNDP can play an important partner to the
  government and civil society during
  implementation of Global Fund grants leveraging
  on UNDPs knowledge and experience through
  capacity building and provision of technical
  assistance.
• Current support to PR arrangement (e.g.
  Kyrgyzstan and Uzbekistan) ensures national
  ownership and effective grant implementation.