Disaster Preparedness Summit June 15, 2006 Chicago, IL

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Disaster Preparedness SummitJune 15, 2006
Chicago, IL
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(No Transcript)
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Summary of Breakout Sessions
Individual work teams were created to begin
understanding potential points of failure, common
best practices and development of first-draft,
high-level suggestions to improve response by
providers and suppliers. Key Topics
Transportation
Supplies Distribution
Coordination
Communications
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Communications
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Communications

• Explore alternate and multiple communication
  methods VOIP, satellite, multiple cellular
  providers, etc.
• Creation of deeper communication guides office,
  work, home, cell numbers. Creation of formal
  call-trees.

Suggestions

• Apply for TSP Authorization code to ensure
  priority in restoring telecommunications access
  and GETS program access to bypass overloaded
  phone circuits.

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Coordination

• Requests for same supplies for same patients came
  from multiple sources at the same time (FEMA,
  distributors, local representatives, etc.)
• Difficult to predict what type of supplies need
  to be kept on hand because the needs will vary
  based on type of disaster (hurricane, influenza,
  etc.)
• Some areas of country have better local/regional
  coordination. Highly competitive nature of some
  providers challenges the ability to share and
  pool resources.

Lessons Learned
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Coordination

• Clear, advanced identification of individual
  roles and responsibilities who does what for
  whom and when? (Empowerment must be defined).
• Creation of national internet site to serve as
  clearinghouse for information sharing and
  communication.

Suggestions

• Include other stakeholders in future design
  sessions suppliers, GPOs, AHA, state hospital
  associations, government, public health, etc.

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Supplies and Distribution

• Stockpiling of supplies -pros and con. All
  suppliers have electronic systems to trigger
  manual overrides if excessive products are
  ordered.
• Temperature and limited shelf-life create storage
  challenges.
• Increased reliance on e-procurement processes
  resulted in some inability to manually complete
  core tasks. (eg. Large storage warehouses had
  product that couldnt be reached because of power
  outages).

Lessons Learned
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Supplies and Distribution

• Creation of core product supply lists based on
  type of disaster natural disaster, industrial,
  biological, etc.
• ER auto-substitution rules (eg. 20cc syringe
  substituted with 30cc).
• Greater coordination among suppliers sharing
  truck deliveries, etc.

Suggestions

• Creation of emergency ship tos should primary
  delivery point by inaccessible.

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Transportation

• All Distributors must have primary and back-up
  routes planned in advance.
• Manufacturers must be flexible on ship-to
  locations e.g. temporary docks.
• Government agencies must grant access and help
  ensure safe delivery of supplies.
• Fuel is as essential as are trucks and supplies.
• When all routes are impossible, helicopters
  become the only option.

Lessons Learned
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Transportation

• Create Mobile fuel storage depots and mobile
  supply stations (i.e. Abbott, Dade).
• Get pre-authorization from Feds governing
  authority to ship to effected locales.
• Create contingencies for all routes, including
  air-drop emergency plan.

Suggestions

• Re-think lean inventory model for critical
  supplies perishables.
• Create NYC model of integrated command center
  combining all governmental agencies, all relevant
  private companies and provider stakeholders.

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For more information please visit
www.premierinc.com/safety or send an email to
Disaster_Preparedness_at_PremierInc.com