Finance Policies

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Finance Policies

• POLICY ON ACCOUNTING PROCEDURES
• Policies for Processing Invoices and Cheque
  Requests
• Invoices and Payments
• 1.1 Invoices and cheque requests are to be
  properly stamped, coded and approved for payment
  before they can be processed.
• 1.2 Finance will only accept properly stamped and
  approved invoices.
• 1.3 Invoices not properly stamped, coded and
  approved will returned back to the respective
  department.
• Cheques
• 2.1 Requests should be submitted before midday
  for next days processing.
• 2.2 Requests received from Thursday through
  Monday will be paid on Tuesdays.
• 2.3 Cheque requests are not to be made last
  minute and cheques will not be written and given
  to recipients on the same day or immediately
  unless it is as emergency request.
• 2.4 Emergency requests will be considered at the
  discretion of the Finance Manager.

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• FEES AND OTHER CHARGES REGULATIONS
• Tuition, Accommodation Fees, Book and Equipment
  Allowance
• 1.1 Tuition fees and other charges are set by
  the FSMed Council.
• 1.2 A student who fails to pay appropriate
  fees, other charges or fines due to FSMed or
  fails to pay such fees, charges or fines by the
  date specified for their payment
• may incur additional fines
• may be excluded from classes, or from enrolment
  in a subsequent year until the debt is cleared
• may have the final award of qualification for
  which the student is a candidate withheld by the
  Council
• may have any official record of results withheld,
  and will not be issued with an official
  transcript of academic record for personal use or
  for the purpose of supplying any information to
  any body or any institution.
• 1.3 Where a student feels that any penalty has
  been imposed unfairly under these regulations,
  the FSMed Council shall, upon a request being
  received by it from the person on whom that
  penalty has been imposed, direct that the amount
  of the penalty or its imposition or both be
  reviewed by the Dean.
• Student Association Fee
• 2.1 The Students Association Fee is for the
  purpose of running the affairs of the FSM
  Students Association for the benefit of all
  students.
• 2.2 a) Payment of the fee is compulsory for
  all enrolled students except for DFL students
• b) The fee is payable at the beginning of
  the first semester for full time students or at
  the beginning of the semester of
  enrolment for part time students.
• 2.3 Students who do not pay the Students
  Association fee are deemed not to have enrolled.

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• Refund of Fees
• 3.1 Full or Partial Refund of Tuition Fees
• The Fiji School of Medicine will retain the
  enrollment fee of 50.00 if an offer of a place
  is withdrawn, if an applicant is unable to
  satisfy the prescribed offer conditions, and/or
  an applicant has provided incomplete or incorrect
  information.
• The Fiji School of Medicine will consider a full
  or Partial refund of tuition fees on written
  request if received within four weeks of the
  program start date. The amount of refund of
  tuition fees will be as follows
• - Withdrawal within two weeks full refund
  less 100 administration fee,
• - Withdrawal within two to four weeks refund
  of 50 of fees
• - Withdrawal after four weeks no refund
• 3.2 Full or Partial Refund of Boarding Fees
• The Fiji School of Medicine will consider a full
  or partial refund of boarding fees for a semester
  on written request, if received within four weeks
  of the date that the student moved onto campus.
  The amount of refund of boarding fees will be as
  follows
• - Withdrawal within two weeks full refund
  less the cost of two weeks on board plus 100
  administration fee,
• - Withdrawal within two to four weeks refund
  of 50 of boarding fee for the semester
• - Withdrawal after four weeks no refund
• 3.3 Remittance of Refund
• all eligible refunds will be banked direct into
  the specified bank account of the party paying
  the tuition fee or collected personally by the
  student concerned, if appropriate. Under no
  circumstances will collection by a third party be
  allowed.

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Pranesh Lal Manager Finance Ph 3311700 Ext
1820 Direct Line 3233820 Fax [phone] Email
p.lal_at_fsm.ac.fj
Deo Chand Accountant Ph 3311700 Ext 1732 Direct
Line 3233732 Fax [phone] Email
d.chand_at_fsm.ac.fj
Rusiate Vada Graphic and Production
Supervisor Ph 3311700 Ext 1519 Direct Line
3233519 Fax [phone] Email r.vada_at_fsm.ac.fj
Roneel Ritesh Prasad Finance Officer -
Debtors Ph 3311700 Ext 1834 Direct Line
3233834 Fax [phone] Email prasad.r_at_fsm.ac.fj
Alvin Sen Finance Officer - Payments Ph 3311700
Ext 1824 Direct Line 3233824 Fax [phone] Email
a.sen_at_fsm.ac.fj
Aliti Ratudradra Finance Officer - Purchasing Ph
3311700 Ext 1725 Direct Line 3233825 Fax
3303469 Email aliti.r_at_fsm.ac.fj
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Sashni Pal Finance Officer - Projects Ph 3311700
Ext 1405 Direct Line 3233405 Fax [phone] Email
s.pal_at_fsm.ac.fj
Joshline Rozina Jyoti Finance Officer -
Reconciliation Ph 3311700 Ext 1823 Direct Line
3233823 Fax [phone] Email joshline.r_at_fsm.ac.fj
Zahida Zureen Payroll Clerk Ph 3311700 Ext
1831 Direct Line 3233831 Fax [phone] Email
z.zureen_at_fsm.ac.fj
Kali Tabakaucoro Production Assistant Ph 3311700
Ext 1520 Direct Line 3233520 Fax [phone] Email
k.tabakaucoro_at_fsm.ac.fj
Sudesh Chand Finance Assistant - Debtors Ph
3311700 Ext 1822 Direct Line 3233822 Fax
3303469 Email sudesh.c_at_fsm.ac.fj
Serenia Mereani Finance Assistant - Payments Ph
3311700 Ext 1827 Direct Line 3233827 Fax
3303469 Email s.mereani_at_fsm.ac.fj
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Peni Bulimaibau Store Clerk Ph 3311700 Ext
1721 Direct Line 3233721 Fax [phone] Email
p.bulimaibau_at_fsm.ac.fj
Vetaia Dakua Production Assistant - Temp Ph
3311700 Ext 1837 Direct Line 3233837 Fax
3303469 Email Vetaia.d_at_fsm.ac.fj
Gyatri Kavita Lal Finance Attaché
Sanjesh Lal Project Accountant KIR-EU Ph 3311700
Ext 1779 Direct Line 3233779 Fax [phone] Email
lal.s_at_fsm.ac.fj
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Projects

• Fiji School of Medicine has also taken
  commitment in research projects which are fully
  funded by donor like
• AUSAID
• NZAID
• New Zealand Health Research Council
• Secretariat of Pacific Communities
• World Health Organization
• Welcome Trust
• Universities
• ROC/Taiwan
• Vodafone Foundation
• UNDP
• All related income and expenditure for these
  individual projects are controlled within our
  finance department by a designated Projects
  Finance Officer. Although these projects are
  fully funded by donor agencies, it is always made
  sure that all relevant spending complies with
  FSMed policies and procedures and are with the
  terms of reference of individual projects.
•