Coudersport Area School District Facility Improvements Construction Documents

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Coudersport Area School DistrictFacility
Improvements Construction Documents
Coudersport Elementary School, Renovations
Additions CARP Field, Renovations
Additions Coudersport Jr/Sr High School, Kitchen
Cafeteria August 13, 2007
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Coudersport School Improvements to
Elementary School
High School Kitchen Cafeteria
CARP Field
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Project Schedule

• Design Development Phase completed in May.
• Construction Documents continue until 10/5/07
  Release for Bids.
• Receive Bids on Wed. 11/7/07, 1200 Noon.
• 11/12/07 Board Meeting scheduled for an Intent
  to Award approval for all 3 projects.
• Awarding by 12/1/07 allows 8 months of
  construction.
• 8/7/08 substantial completion.

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Elementary School - Photos
Location for the Connecting Driveway
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Elementary School - Photos
View from Vine Street
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Elementary School - Photos
Playground to be Relocated for New Addition
North End Driveway Location
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Elementary School - Photos
Wetlands Beyond
New Addition Location
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Elementary School - Program

• Add 8 pre-school classrooms.
• Add a security vestibule _at_ main entrance.
• Revise administration health to have reception
  counter adjacent to entrance.
• Add air conditioning and new ATC controls
  throughout.
• Create separate bus parent drop-off traffic
  circulation.
• Revise existing public toilets for ADA.

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Elementary School - Details

• Refurbish the black rubber roof with a white
  coating.
• Control joints will be installed in the 2nd floor
  (EIFS) exterior finish.
• If emergency generator is not large enough,
  relocate it to CARP Field.
• Contractor trailers proposed for SW area next to
  loading dock.

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Elementary School First Floor Plan
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Elementary School Second Floor Plan
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Elementary School Exterior Elevations
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Elementary School Classroom Addition
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Elementary School Classroom Layouts

• Each classroom has cubbies for 24 student coats
  book compartments 12 wide by 18 deep cubbies
  with 2 hooks and 2 book compartments above.
• Carpet in corridors and classrooms, with VCT
  flooring area in front of the cubbies.
• Each classroom gets (1) data drop for teacher,
  (4) data drops at student workstation counter.

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Elementary School Administration Health
Suite Floor Plan

• Mailboxes are relocated and expanded, and
  accessible from the secretaries.
• Health includes a student waiting room, HCP
  toilet, exam room, 3 cots, and Nurse office with
  a window and good visibility.

• Admin/Health revised layout includes the security
  vestibule.
• Secretarial space is larger.
• Private offices are larger.
• A supply closet is next to conference.

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Elementary School Security

• (5) exterior doors will use identimetrics
  fingerprint identification technology --- 1 at
  north door, 1 at main east entrance, 2 new
  vestibule doors to playgrounds, 1 at loading
  dock.
• Intrusion locks will be added to all academic
  rooms.

• Visitor security vestibule, security glass pass
  thru to secretary, must be buzzed in.

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Site Engineering - Goals

• New bus circulation loop with right-side
  drop-off.
• Separate parent circulation loop with right-side
  drop-off.
• Existing pre-K play relocated to be
  adjacent/south of the new addition.
• Elementary play equipment will be
  relocated west of the parent drop-off
  driveway.
• A 4 fence will separate the sidewalk/drive
  from the play area.

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• Site Plan Legend
• 1 Existing Elementary School
• 2 New 8 Classroom Addition
• Relocated Pre-K Playground Equipment, New Soft
  Play
• Existing Baseball Field
• Existing Soccer Field
• Relocated Elementary Playground Equipment, New
  Soft Play
• New 40 High Fence
• New Accessible Parking
• Parent Drop-Off New Right Side Queuing Loop
• 83 Parking Spaces Hard Surface Playground
• New Connecting Driveway
• 93 Staff Parking Spaces
• Bus Drop-Off, New Right Side Queuing Loop
• Existing Main Entrance
• Existing North Entrance
• New Vestibule Exits to Playgrounds
• Existing Service Plaza

Elementary Site Plan
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Structural Engineering

• The classroom addition is masonry bearing
  walls and steel joists.
• Opening lintels and MPE equipment locations
  are being coordinated.

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Structural Engineering
Wall Bearing Masonry Walls
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Structural Engineering
Roof Framing Plan
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Geotechnical - test boring executive summary
(attached)

• (3) test borings were completed at the Elementary
  School, (4) at CARP field, and (1) at the High
  School Cafeteria.
• Standard spread footings and shallow foundations
  for all locations.
• Adequate bearing was found, with water below 8
  at CARP.
• No rock was encountered in the borings.
• Controlled fill will be needed to support the
  elementary addition floor slab.

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HVAC, Plumbing, Electrical Engineering

• Existing 2-pipe heating system will remain and 2
  additional pipes will be added for air
  conditioning system throughout.
• Replace all unit ventilators at existing
  classrooms.
• Second floor AC discussion has concluded
  that new unit vents with AC, ATC
  controls, and EPDM recoating with
  white surface will be effective and
  the most economical method to renovate
  the 2nd floor HVAC system.

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HVAC, Plumbing, Electrical Engineering

• 5 data drops per classroom.
• Expand sound/clock system, TV hookups brackets.
• New addressable fire alarm.
• Replace lighting throughout
  with energy efficient fixtures
  (alternate bid).
• Electrical service size, existing
  plumbing sewer service size
  is adequate.

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HVAC, Plumbing, Electrical Engineering
HVAC Plan with New Unit Vents
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HVAC, Plumbing, Electrical Engineering
Lighting Plan
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Land Development Schedule all 3 projects

• Submit preliminary LD plans to Borough on
  8/17/07.
• Borough will forward the plans to the County.
• Anticipate Borough Zoning permit/County LD
  approval of the Preliminary Plan by 10/31/07.
• Submit ES plans/NPDES permit to Potter County
  Conservation District (PCCD) on 8/24/07.
  Anticipate ES approval/NPDES permit by 11/16/07.
• CARP Field same schedule as Elementary.
• High School same LD submission date, requires
  only a letter.

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Building Codes

• Statewide code is UBC/IBC 2006.
• Noncombustible construction masonry, steel,
  metal stud, framing.
• New addition fire zone is small enough to not
  require sprinklers.

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Project Manual Overview

• A 90 draft of Volume I was presented at 7/17/07
  meeting.
• Front-end general conditions are based on AIA
  documents and were reviewed by several other
  School District solicitors --- Northern Potter
  Gym, Hershey High School classrooms, and the
  Wellsboro High School renovation.
• Project General Conditions are based on AIA
  Document A201-1997 and place the General
  Contractor as the lead contractor in charge of
  the project schedule.

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Project Manual Overview

• Project Manual Volume 2 will contain the HVAC,
  plumbing, and electrical specifications.
• Owner designates a project representative who can
  be called Clerk of the Works.
• Several alternates for bid flexibility new
  lighting in existing elementary school,
  new flooring at cafeteria, and install ½
  of WC fixtures at CARP field for a
  practical number.

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PDE PlanCon Status

• No Act 34 Public Hearing is required because the
  addition is less than 20 of the existing
  building footprint.
• The 20-year project clock started October 1987.
  Signing new contracts in November 2007 is
  acceptable.
• PDE PlanCon A, Project Feasibility, submitted in
  Spring.
• PDE PlanCon Part B, Design Development, held
  7/25/07.
• Reviewer expects this to be a routine project.

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PDE PlanCon Status

• PlanCon Part D Accounting Based on Estimates,
  Board approval requested now.
• PlanCon Part E Design Development, Board approval
  requested now.
• Part F Construction Documents is scheduled for
  9/10/07 Board Approval.
• High School Kitchen/Cafeteria and CARP Field are
  non-reimbursable projects to PDE but will
  require Board action on a 1-page project
  description form.

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CARP Field - Photos

Entrance, Concession, Home Bleachers
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CARP Field - Photos

Field From Behind Scoreboard
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CARP Field - Photos
Visitor Bleachers
Storage Building, Driveway
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CARP Field - Photos
Aerial View
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CARP Field, Stadium Improvements - Goals

• New bleachers, 1500 home, 500 visitors. Bleachers
  front walkway 6 above the track.
• New 6-lane, 400 meter track with 4 H security
  fence surrounding. Paved walkway around the track
  fence.
• New field house with team locker rooms, public
  restrooms, band maintenance storage.
• New field lighting and sound system.
• New survey has been performed.
• Major storm water drainage improvements are
  designed.

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CARP Field, Stadium Improvements - Goals

• Field house floor will be raised 12 above the
  track/field it may still be subject to periodic
  flooding.
• Existing concession stand, storage building,
  scoreboard remain. Stone walkways will be
  improved.

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• Site Plan Legend
• Existing Football Field
• New Soccer Field
• Existing Goal Post
• Existing Scoreboard
• New Track Field
• New Track
• New 40 High Fence, 20 Away From Outer Track
  Lane
• New 40 Wide Paved Perimeter Walkway
• Existing Security Fence
• New Visitor Bleachers, Seats 500
• Existing Service Building
• Existing Concession Stand
• New Home Bleachers, Seats 1,500
• New Ramp to 60 High Walkway
• New Press Box Centered with Football Field
• New Field House Under Bleachers, 12 Above Track
• New Stone Walkway, Raise to Meet Field House 12
  Above Track
• Gate Access to Track Field

CARP Field, Site Plan

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CARP, Field House Floor Plan

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CARP, Section at Bleachers Field House

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Jr/Sr High School Cafeteria Kitchen - Photos
Cafeteria
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Jr/Sr High School Cafeteria Kitchen - Photos
Exterior Courtyard Location
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Jr/Sr High School Cafeteria Kitchen - Photos
Existing Cafeteria Exterior
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Jr/Sr High School Cafeteria Kitchen - Goals

• Add a small addition to the cafeteria for
  seniors.
• Reconfigure kitchen to provide a food court.
• The Districts Kitchen Consultant, Daryl Georger,
  HRI Supply Design, was on site 7/11/07 and is
  very enthusiastic about providing the revised
  food court equipment layout.
• The masonry walls and design appearance matches
  the existing High School.
• Replacement of the HS cafeteria flooring can be
  an alternate bid.

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Cafeteria Kitchen Floor Plan
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Cafeteria Kitchen Elevations
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Cost Estimating

• Construction costs have continued to escalate
  about 8 per year for the past 3 years. Current
  estimate is based on 150/SF for the new
  addition.
• Project soft costs (administrative costs) are
  calculated at 21 which is typical and includes
  architect engineering fees, contingency at 6,
  FFE equipment, financing, inspection agency,
  permits.
• It is common for the spread between low and high
  bidders to exceed 10.
• The smaller the project, there is less economy of
  scale.

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Cost Estimating

• Because of the necessity to bid the elementary
  school separately, it is possible there could be
  (3) different General Contractors.
• Several alternate bids will allow for some budget
  flexibility.

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Cost Estimate

• Elementary School
• Building, HVAC improvements, site
  work. 3,835,160
• Soft/Administrative Costs _at_ 21
  805,383
• Total 4,640,000
• CARP Field
• Storm water management, track, bleachers,
  1,682,600
• field house
• Soft/Administrative Costs _at_21
  353,346
• Total 2,035,000

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Cost Estimate

• Jr/Sr High School Cafeteria Kitchen
• Addition, kitchen equipment, finishes
  420,000
• Soft/Administrative Costs _at_ 21
  90,000
• Total 510,000
• Combined Construction Total 5,937,760
• Project Total 7,185,000

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Construction Contingency

• How much construction contingency will be spent?
• Industry Change Orders averages are 2-4 of
  construction costs.
• Utilities, subsurface conditions, renovation
  discoveries, product systems scope, contract
  complexities vary.
• Prudent to carry 6 minimum construction
  contingency with a goal to use only half or
  180K.
• There will be change orders. Our advice is to
  handle them as budgeted, business decisions.

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Funding Scenario

• Bond funding previously arranged.
• Districts financial consultant is Les Bear of
  Ferris, Baker, Watts, Inc.
• PDE PlanCon pages D02 D03 show estimated costs
  financing.

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PDE PlanCon Part D Costs Based on Estimates
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8/13/07, 700 PM, Requested School Board Actions

• Approve PlanCon Part D Project Accounting Based
  on Estimates for submission to PDE.
• Approve PlanCon Part E Design Development for
  submission to PDE.
• Approve PDE Form 3074(a) Self-Certification for
  Non-Reimbursable Construction Project Form for
  CARP Field.
• Approve PDE Form 3074(a) Self-Certification for
  Non-Reimbursable Construction Project Form for
  High School Kitchen Cafeteria.

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Coudersport School Improvements to
Elementary School
High School Kitchen Cafeteria
CARP Field