WSIB Financial Issues

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Regional Construction Safety Group
How to complete Early Safe Return to Work
element successfully!
2
The 5 Step Process

• Step 1 Set Standards
• demonstrate a written standard for the element
• Step 2 Communicate
• demonstrate the way the element was communicated
• Step 3 Train
• demonstrate that you have provided the necessary
  training
• Step 4 Evaluate
• demonstrate that you evaluated or have a plan to
  evaluate whats working and whats not
• Step 5 Acknowledge Success
• demonstrate you have acknowledged success and
  made improvements

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Step 1 ESRTW the Standard

• ? Does it identify expectations and policies?
• ? Does it use the minimum legal standards as a
  starting point?
• ? Does it set company policies, rules and
  expectations?
• ? Does it identify who should work on this
  standard?
• ? Does it state what sources/resources you might
  use?
• ? Anything else particular to your company?

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Step 1 ESRTW the Standard

• ? Does it identify expectations and policies?
• X Company will offer early and safe return to
  work to all employees.
• ESRTW will be incorporated into the Health
  Safety Policy.
• The purpose is to assist injured workers with
  modified or alternative work as part of the
  healing process.

5
Step 1 ESRTW the Standard

• ? Does it use the minimum legal standards as a
  starting point?
• No worker will be forced to return to work
  against the advice (Functional Abilities Form) of
  the attending health care provider. The worker
  will perform meaningful work that they agree to
  and that will not aggravate an existing
  condition.

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Step 1 ESRTW the Standard

• ? Does it set company policies, rules and
  expectations?
• All forms must be completed and returned to the
  employer prior to return to work stating the
  limitations.

7
Step 1 ESRTW the Standard

• ? Does it identify who should work on this
  standard?
• The worker will discuss with their supervisor the
  nature and extent of the work.
• The worker will be encouraged to arrange all
  medical appointments or physical therapy sessions
  preferably 1st thing in the morning or late in
  the afternoon.
• An X Company representative will be in contact
  with the injured worker at all times following
  the injury.
• Management will review the standard annually.

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Step 1 ESRTW the Standard

• ? Does it state what sources/resources you might
  use?
• X Company will refer to the Form 7 FAF for
  this standard and will develop a Letter to
  Attending Physician as well as a List of Modified
  Work Tasks will be developed
• Assistance will be obtained from WSIB whenever
  necessary.

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Step 1 ESRTW the Standard

• ? Anything else particular to your company?
• This policy will be reviewed annually by
  management.

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Step 2 ESRTW Communication

• ? Does it show that everyone knows and
  understands what is expected of them and what to
  expect of others?
• ? How did you use to communicate the standard
  (give examples)?
• ? What is your plan to communicate it?
• ? How will you determine if the communication was
  successful?

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Step 2 ESRTW Communication

• ? Does it show that everyone knows and
  understands what is expected of them and what to
  expect of others?
• Employees will be instructed of the importance of
  form completion and its return to their
  supervisor or head office as soon as possible.
• Supervisors and management will inform injured
  workers of the modified work activities and
  schedule as soon as possible after receiving the
  completed functional abilities form.
• Supervisors will review progress daily with
  injured workers.

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Step 2 ESRTW Communication

• ? What did you use to communicate the standard
  (give examples)?

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Step 2 ESRTW Communication

• ? What is your plan to communicate it?
• This policy will become part of the New Worker
  Orientation Policy. The procedure will be
  reviewed annually with all employees at a tool
  box talk and any changes explained at that time.
• All supervisors will conduct safety meetings and
  toolbox talk sessions with work crews to explain
  the policy, purpose and procedure for early and
  safe return to work.
• This will include a review of the Functional
  Abilities Form and how it is used to provide
  modified work.

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Step 2 ESRTW Communication

• ? How will you determine if the communication was
  successful?
• Quarterly, proper use of Form 7 and other ESRTW
  forms will be reviewed by management for
  understanding of the process
• A safety talk will be held 1 month after original
  training (and annually) to review employees
  understanding and re-train if necessary

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Step 3 ESRTW Training

• ? Is it included in your orientation procedure?
• ? Is it part of on-going training in safe work
  procedures?
• ? What sources can you use/Who will conduct the
  training?
• ? What other methods will you use to train if
  any?
• ? What record keeping would you maintain?
• ? How can you determine whether the training was
  successful?

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Step 3 ESRTW Training

• ? Is it included in your orientation procedure?
• ? Is it part of on-going training in safe work
  procedures?
• This policy will become part of the New Worker
  Orientation Policy.
• All supervisors will conduct safety meetings and
  toolbox talk sessions with work crews to explain
  the policy, purpose and procedure for early and
  safe return to work.

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Step 3 ESRTW Training

• ? What sources can you use/Who will conduct the
  training?
• Management will attend a Safety Group seminar on
  Early and Safe Return to Work on x date.
• Management will review standard with Safety Group
  Consultant to ensure completeness.
• All Supervisors will receive training in the
  procedures of assisting workers with return to
  work.
• All supervisors will conduct safety meetings and
  toolbox talk sessions with work crews to explain
  the policy, purpose and procedure for early and
  safe return to work.

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Step 3 ESRTW Training

• ? What record keeping would you maintain?
• ? How can you determine whether the training was
  successful?
• Records will be kept of all training/review
  sessions and all safety talks.
• Quarterly, proper use of Form 7 and other ESRTW
  forms will be reviewed by management for
  understanding of the process
• A safety talk will be held 1 month after original
  training (and annually) to review employees
  understanding and re-train if necessary

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Step 4 ESRTW Evaluation Review

• ? Do you have a written plan to evaluate? Who
  will do the evaluation?
• ? Are you doing what you said you were going to
  do in your written standard?
• ? Have you been maintaining good records to
  assist with evaluation?
• ? Can you compare actual health safety
  activities to the standards and expectations
• o Has health safety awareness improved in your
  workplace (show/anecdote)?
• o Has employee participation in health safety
  increased (show/anecdote)?
• o Have accidents/claims decreased?
• ? Check that standards themselves are still
  current and appropriate

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Step 4 ESRTW Evaluation Review

• ? Do you have a written plan to evaluate? Who
  will do the evaluation?
• ? Check that standards themselves are still
  current and appropriate
• Management will review the policy, its
  effectiveness and any feedback from employees
  annually.
• Standard will be revised based on above review
  and any new legislative requirements.

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Step 4 ESRTW Evaluation Review

• ? Are you doing what you said you were going to
  do in your written standard?
• ? Have you been maintaining good records to
  assist with evaluation?
• Management will obtain feedback from injured
  workers by way of a questionnaire and ask for
  suggestions to improve existing procedures.
• Management may seek advice from outside
  organizations or professionals as part of their
  review.

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Step 4 ESRTW Evaluation Review

• ? Can you compare actual health safety
  activities to the standards and expectations
• o Has health safety awareness improved in your
  workplace (show/anecdote)?
• o Has employee participation in health safety
  increased (show/anecdote)?
• o Have accidents/claims decreased?
• Management and supervisors at year-end will
  review statistical results.
• Management and supervisors will compare results
  of returning workers.

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Step 5 ESRTW Acknowledging Success Making
Improvements

• ? Recognize everyone who contributed to
  successful prevention activities by meeting and
  surpassing company standards
• ? Make changes and improvements where needed
  (show if you did) how will you determine what
  improvements to make? How will you make these
  improvements?
• ? How will you acknowledge success? List
  possible ways to acknowledge success?

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Step 5 ESRTW Acknowledging Success Making
Improvements

• ? Recognize everyone who contributed to
  successful prevention activities by meeting and
  surpassing company standards
• In early December, success of the program will be
  recognized at a special tool box meeting.
• Management will recognize successful supervisors
  at supervisor meetings.
• Management will stress the importance of this
  policy at employee meetings and company social
  events.

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Step 5 ESRTW Acknowledging Success Making
Improvements

• ? Make changes and improvements where needed
  (show if you did) how will you determine what
  improvements to make? How will you make these
  improvements?
• 6/2/05 Payroll Stuffer
• Memo to All Employees Please find attached a
  revised Modified Duty Task List showing new tasks
  as developed at our annual review with workers.
  Thank you for your help!

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The 5 Step - Paperwork Trail!

• Step 1 Set Standards
• demonstrate a written standard for the element
• A copy of the written standard and any developed
  documents
• Copy of a Modified Work Tasks List
• Copy of Letter to attending Physician if
  applicable
• A copy of any relevant legislation if applicable

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The 5 Step - Paperwork Trail!

• Step 2 Communicate
• demonstrate the way the element was communicated
  (any of the following that apply)
• Copy of notice or newsletter
• Copy of Safety Talk Report (signed and filled in)
• Copy of pertinent section of Health Safety
  Policy
• Other

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The 5 Step - Paperwork Trail!

• Step 3 Train
• demonstrate that you have provided the necessary
  training
• Copy of sign in sheet for
• Classroom training and/or
• Hands on training and/or
• Orientation report for a new employee and/or
• Safety Talk and/or
• Other

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The 5 Step - Paperwork Trail!

• Step 4 Evaluate
• demonstrate that you evaluated or have a plan to
  evaluate whats working and whats not
• Copy of Evaluation Plan (could be 1 line)
• Copy of completed Evaluation
• Copy of Supervisors meeting and/or
• Copy of Employee interview or questionnaire
  and/or
• Other
• Copy of any changes/revisions as a result of
  Evaluation

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The 5 Step - Paperwork Trail!

• Step 5 Acknowledge Success
• demonstrate you have acknowledged success and
  made improvements
• Copy of Notices/Payroll Stuffers and/or
• Sample of any Employee Safety Awards/Recognition
  and/or
• Copy of any Public Recognition and/or
• Copy of Yr/End Management Comments and/or
• Other
• Could be one set for all 5 elements!